Previous USGW Board Minutes

April 29th through May 15th, 2003 Minutes

2005-10-04T04:33:00.000-07:00

(4/29/03) NW/P CC Rep Bill Oliver presented the following motion:
"I move that the NC, subscribe all the SCs and ASCs of the USGenWeb Project and the AB members, to a private email list, for the purpose of discussing and deciding the future of the Project. The one item on the agenda to be - whether to continue in the present form, a revised form, or disband the National Organization. Further, that the discussion and decisions be limited to two weeks, at which time that decision be put to a vote of the eligible voters of the Project. Further, that the EC be instructed to prepare for the said referendum."
The motion was numbered 03-11. Discussion ensued.
The motion failed with no "yes" votes, 10 "no" votes, no abstentions, and 2 members not voting. (5/15/03)
Those voting YES: noneThose voting NO: Vicki Shaffer, Tina Vickery, Robert Bremer, Jan Cortez, Don Kelly, Heather DeGeorge, Angie Rayfield, Larry Flesher, Phyllis Rippee, Jana BlackThose abstaining: noneThose not voting: Teresa Lindquist, Tim Stowell
Additional Comments:
The presenter resigned from the AB before the motion came to a vote, and Phyllis Rippee, who had seconded the motion, withdrew her second after the proposed amendment to it failed. Tim Stowell then seconded the motion. Jana Black called the question, and a vote was taken on the motion.

Mar. 30th through April 24th, 2003 Minutes

2005-08-21T21:57:00.000-07:00

(3/30/03) NE/NC SC Representative Tina Vickery presented the following motion:
"I move that the Elections Committee unfreeze the voter list; the unfrozen voter list be updated and reconciled with the voter list submitted by the GAGenWeb SC on March 24, 2003, inclusive of the former GAGenWeb County Coordinators who signed the petition submitted on March 20, 2003; the Elections Committee be directed to work with the Assistant State Coordinator listed on the http://www.usgenweb.org/about/whoswhocoord.html, Brenda Pierce, to facilitate above with no interference from the GA Regional Coordinators, the GAGenWeb Council or the GAGenWeb Project State Coordinator; and that this action be accomplished within 7 days following the passage of this motion."
The motion was numbered 03-08. Discussion ensued.
The motion failed with 1 "yes" votes, 7 "no" votes, no abstentions, and 3 members not voting. (4/2/03)
Those voting YES: Tina VickeryThose voting NO: Jan Cortez, Bill Oliver, Karen Mitchell, Jimmy Epperson, Larry Flesher, Phyllis Rippee, Jana BlackThose abstaining: noneThose not voting: Vicki Shaffer, Teresa Lindquist, Tim Stowell
Additional Comments: None.

(4/2/03) NW/P CC Representative Karen Mitchell presented the following motion:
"I move that the Election Committee be instructed to use the Voter List that was submitted to them by Tim Stowell on 3-25 in regards to the Georgia petition."
The motion was numbered 03-09. There was no discussion.
The motion passed with 8 "yes" votes, 3 "no" votes, no abstentions, and 1 members not voting. (4/6/03)
Those voting YES: Robert Bremer, Jan Cortez, Bill Oliver, Karen Mitchell, Tim Stowell, Jimmy Epperson, Larry Flesher, Phyllis RippeeThose voting NO: Vicki Shaffer, Tina Vickery, Jana BlackThose abstaining: noneThose not voting: Teresa Lindquist

(4/7/03) SW/SC CC Representative Phyllis Rippee presented the following motion:
"I move to rescind the Rule of Removal, effective immediately upon passage of this motion."
The motion was numbered 03-10. Discussion ensued.
The motion failed with 2 "yes" votes, 7 "no" votes, no abstentions, and 3 members not voting. (4/15/03)
Those voting YES: Tina Vickery, Jana BlackThose voting NO: Jan Cortez, Bill Oliver, Karen Mitchell, Tim Stowell, Jimmy Epperson, Larry Flesher, Phyllis RippeeThose abstaining: noneThose not voting: Vicki Shaffer, Teresa Lindquist, Robert Bremer
Additional Comments: None.

(4/21/03) NE/NC CC Representative Jan Cortez presented the following motion:
"I move to seat Don Kelly as the Northwest/Plains State Coordinator Representative."
The motion was numbered 03-11. There was no discussion.
The motion passed with 7 "yes" votes, no "no" votes, 2 abstentions, and 2 members not voting. (4/25/03)
Those voting YES: Tina Vickery, Robert Bremer, Jan Cortez, Tim Stowell, Jimmy Epperson, Larry Flesher, Phyllis RippeeThose voting NO: noneThose abstaining: Bill Oliver, Jana BlackThose not voting: Vicki Shaffer, Teresa Lindquist
Additional Comments: None.

(4/21/03) NC Richard Harrison announced:
The EC has conducted the Preference Poll for Northwest/Plains State Coordinator representative. Only one nomination was received--Don Kelly, SC of IAGenWeb.

(4/21/03) NC Richard Harrison announced:
Effective 1 May 2003, RootsWeb will discontinue support for Surname Helper and remove it from their servers.Surname Helper users must select some other indexing program in their profile settings (such as CCHelper [http://www.rootsweb.com/~cchelper/]) as the program that indexes Query Express. This must be done before Surname Helper is removed from RootsWeb's servers.

(4/21/03) EC Chair Ellen Pack announced:
TO: National Coordinator and Advisory Board, USGenWeb FROM: USGenWeb Elections CommitteeSUBJECT: Results - GAGenWeb SC Recall ElectionDATE: 21 April 2003The USGenWeb Election Committee has certified the results of the GAGenWeb SC Recall Election, as follows:GAGenWeb CC portion of election -Ballots received:Yes: 35No: 27Present: 2Total: 64A quorum was not reached.Breakdown:The voter list that Tim Stowell sent, and which the EC was instructed to use, had 128 names on it. Passwords were sent to those 128.Of those 128, 10 addresses bounced. Checking the local web sites of those individuals resulted in resolving 3 of the 10. With the help of Jimmy Epperson, SEMA CC Rep, we were able to resolve 3 more of the 10.Of the 4 remaining, 3 have resigned (either the web site is up for adoption, or there are messages in GAGEN stating that fact).There is 1 MIA CC who is still listed on the web site, but for which we do not have a valid e-mail addy. All attempts (Google searches, posting to the county mailing list, discrete inquiries) failed to turn up another addy.The result is that a total of 124 passwords actually reached voters. Larry Stephens reports there were a total of 73 ballots received.According to Larry:"However, one Present voter has requested their vote be rescinded. They sent me an email stating they had no intention of submitting a ballot and their email account had been compromised. When I asked how, the explanation given was believable. If that is accepted by whomever, that will reduce the figures above accordingly."3 votes disallowed because of incorrect passwords. Despite clear instructions a handful of people did not cut-and-paste their passwords. 2 or 3 others were technically incorrect but I accepted them (e.g., someone substituting the letter O for the digit zero)."Advisory Board portion of election:A total of 11 passwords were sent to AB members. Ten passwords were originally sent, due to an error by the EC Chair. When it was learned on Friday, April 18, 2003 that AB member Vicki Shaffer had been inadvertently omitted from the list, a password was sent to her that day.From Larry Stephens:Seven AB members voted:"Tina Vickery, Jimmy Epperson, and Vicki Shafer voted Yes. Jan Cortez, Bill Oliver, Karen Mitchell and Phyllis Rippee voted No."Thus concludes the GAGenWeb Recall Election. The EC would like to extend sincere thanks to everyone who participated, and especially to Larry Stephens.Respectfully Submitted,Ellen Pack Chair, USGenWeb Election Committee
(4/21/03)
TO: National Coordinator and Advisory Board, USGenWeb FROM: USGenWeb Election CommitteeSUBJECT: EC Report First Quarter 2003DATE: 21 April 2003The USGenWeb Election Committee respectfully submits the following Quarterly Report to the USGenWeb Advisory Board, for the period 1 January - 31 March, 2003.January, 2003 -On 31 December 2002, EC members with expired terms were unsubbed from the Elections list. On 14 January the AB confirmed new NENC EC members Kimberly Taylor Morgan, and Jan Cortez. Jan Cortez immediately resigned as AB Rep to the EC. In early January the EC forwarded to the Advisory Board a count(only) of voters by state, per AB request of 30 December, 2002. The EC Chair was invited to temporarily join the BRC to participate in discussion re Elections and Election Committee issues. ON 25 January 2003, Karen Mitchell was welcomed to the EC as AB Rep, replacing Jan Cortez.February 2003 -With the resignation of EC Archives Member David Morgan, W. David Samuelsen was confirmed as the replacement EC Archives member. The EC began a search for voting software to handle Polls and SC elections. The EC Chair accepted a generous invitation to monitor the IAGenWeb election this coming June 9 through 21 to observe an Iowa election in progress, using their software. On 26 Feb 2003, EC members Bettie Wood, Jan Cortez, and Richard Pettys were temporarily unsubscribed from EC list in anticipation of the EC possibly conducting a GA SC Recall Election.March 2003 -Nominations began for SC election in MNGenWeb. On 19 March, the EC declared Terri Shipp the new MNGenWeb State Coordinator. A poll was conducted of NCGenWeb volunteers, per AB request. Preparation began for SEMA Poll for CC Rep seat. EC member Bettie Wood became a nominee, and was relieved of her EC duties of collecting voter lists for SEMA states. A request from the AB to freeze the GA Voter list pending a GA SC Recall Election, and subsequent AB discussion regarding which GA voter list to use, necessitated a postponement of the SEMA Poll. On 26 March, preparations began for NWPL SC Rep poll, per AB request. Having received no nominations at first, the nomination period was extended.The Chair would like to compliment the committee members for their extra effort pitching in for relieved members, and for harvesting lists from those states where the SC did not respond, in order to accomplish our goals.Respectfully submitted,Ellen Pack Chair, Election Committee USGenWeb Project.

(4/22/03) Karen Mitchell resigned from her position as NW/P CC Rep. NC Harrison asked how the AB would like to fill the position, and also reminded the AB that Karen's position as AB Rep to the EC would need to be filled as well.

(4/30/03) Bill Oliver announced his resignation as NW/P CC Rep.

(4/22/03) Two nominations were received for the position of Advisory Board Representative to the Election Committee:
SW/SC CC Representative Phyllis Rippee nominated Tim Stowell
NE/NC SC Rep Tina Vickery nominated Tina Vickery
(4/24/03) Voting commenced to choose the AB Rep to the EC:
Those voting for TINA VICKERY: Vicki Shaffer, Tina Vickery, Jimmy Epperson, Larry Flesher, Jana BlackThose voting for TIM STOWELL: Jan Cortez, Bill Oliver, Phyllis RippeeThose abstaining: Robert BremerThose not voting: Teresa Lindquist, Don Kelly, Tim Stowell
Totals:5 votes for Tina Vickery3 votes for Tim Stowell1 abstention3 members not votingTINA VICKERY is the new AB Rep to the EC (4/26/03)

Feb 24th through Mar. 24th, 2003 Minutes

2005-08-21T21:49:00.000-07:00

(2/24/03) NW/P CC Representative Bill Oliver presented the following motion:
"I move that the AB instruct the NC that before we entertain any request for the removal of any State Coordinator that we finish due process a set forth by the NC, to wit: the SC finishes his statements, that his counsel be given the opportunity to speak, the AB gets to ask questions, and finally decide if there is cause. And, further, that such a motion here be asked for only if the AB finally determines if there is cause."
The motion was numbered 03-04. Discussion ensued.
The motion failed with 5 "yes" votes, 6 "no" votes, no abstentions, and 1 member not voting. (3/5/03)
Those voting YES: Jan Cortez, Bill Oliver, Karen Mitchell, Tim Stowell, Phyllis RippeeThose voting NO: Vicki Shaffer, Tina Vickery, Robert Bremer, Jimmy Epperson, Larry Flesher, Jana BlackThose abstaining: noneThose not voting: Teresa Lindquist
Additional Comments: NC Harrison ruled the motion out of order. Mr. Oliver appealed the ruling, which was subsequently overturned. Those voting to sustain the NC's ruling were T. Vickery, J. Black, V. Shaffer and J. Epperson. Those voting to overturn the ruling were J. Cortez, K. Mitchell, T. Stowell, L. Flesher and P. Rippee.

(3/1/03) NC Harrison announced:
Seven qualified members responded to the request for volunteers to fill the vacancy for the balance to the SEMA CC Representative:Kelly BlizzardMargie DanielsHeather DeGeorgeNoel C. MatthewsTom ParkerAngie RayfieldBettie WoodAdditionally, one not qualified member responded:Diane Kelly, who is not in good standing in NCGWP where she previously served as a CC.
(3/6/03) SW/SC CC Representative Jana Black presented the following motion:
"I move that the AB direct the Elections Committee to conduct a special election to determine the will of the GAGenWeb Project members regarding the removal of the GAGenWeb State Coordinator."
The motion was numbered 03-05. Discussion ensued.
The motion failed with 5 "yes" votes, 0 "no" votes, 0 abstentions, and 7 members not voting. (3/12/03)
Those voting YES: Vicki Shaffer, Tina Vickery, Jimmy Epperson, Larry Flesher, Jana BlackThose voting NO: noneThose abstaining: noneThose not voting: Teresa Lindquist, Robert Bremer, Jan Cortez, Bill Oliver, Karen Mitchell, Tim Stowell, Phyllis Rippee
Additional Comments: The motion failed for lack of a quorum.

(3/1/03)
The Grievance Procedures Special Committee was established on November 24, 2002, by National Coordinator Richard Harrison, and charged "... with developing a set of procedures for the AB to use to resolve grievances, including evaluation of and changes to the current mediation procedures." The committee members appointed were: Jimmy Epperson, temporary chair, Ron Eason, Larry Flesher, Joe Miller, Tina Vickery, Richard Harrison, ex officio member and Roger Swafford, consultant member. On December 12, 2002, Ron Eason was selected Chair by the Grievance Procedures Special Committee.Due to the resignation of Ron Eason from the USGenWeb Project Advisory Board, Richard Harrison, National Coordinator, appointed Tina Vickery as the temporary chair of the Grievance Procedures Committee on February 17, 2003. Tina was subsequently selected chair of the Committee. On February 21, Joe Miller resigned his position on the USGenWeb Project Advisory Board. Richard Harrison has solicited additional Advisory Board members to serve on this committee and to date none have been appointed.Discussion to date has focused on existing references within the USGenWeb Project for resolving grievances and mediation procedures. Existing references include: The USGenWeb Project Bylaws, http://www.usgenweb.org/official/bylaws.html; and the Mediation Process http://www.usgenweb.org/mediation/mediation.html.At the request of the committee chair and subsequent approval of the Committee, Ellen Pack was invited to participate in the committee's discussions and questions pertaining to the Mediation Process. Ellen was instrumental in drafting this process, and was welcomed by the committee on February 26, 2003.As the USGenWeb Project is also governed by Parliamentary Procedure, the committee has also been presented Grievance and Appeal Procedure http://home.mchsi.com/~sagitta56/GaP.htm to aid in our discussions. The work and the discussions of the committee continues, and it is our hope that with the above references in mind, to facilitate a thoughtful discussion and preparation of our charge to develop a set of procedures for the Advisory Board to use to resolve grievances.Respectfully submitted,Tina Vickery, ChairGrievance Procedures Special Committee
(3/3/03)
Mr. NC and AB Colleagues:The Procedures Committee was formed to develop Standing Procedures to be followed by the Advisory Board as it conducts Project business.Bill Oliver was named Chair of the committee.Several suggestions for items to consider have been presented by member Phyllis Rippee. These are still under consideration at this time.Two items that have been agreed upon by the committee are:A. A restatement of the accepted parliamentary authority being the 4th Edition of "The Standard Code of Parliamentary Procedure" by Alice Sturgis.It is believed by the majority of the committee that the rules of procedure adopted by the AB should be posted together. This is the reason for the repeat.B. AB meetings will be held as regular session from 12:01 AM Monday, CST through 11:59 PM Saturday, CST. Persons desiring to vote or post on Sundays are free to do so, however, no votes shall end or be declared as passed or failed on Sunday.This second proposed rule will be presented to the AB for approval/disapproval at the appropriate time.Currently, our Chairman is temporarily "out of order" and has asked that I serve until he is ready to resume his position.Respectfully submitted byPhyllis RippeeTemporary Chair Procedures Committee
(3/12/03) NC Harrison posted the following:
Recently, I proposed a procedure for dealing with the SEMA CC Representative vacancy and when there was no response at all from the AB, put the procedure into effect.I put out a call for volunteers and got seven qualified volunteers. I posted their letters to this list and announced I would call for a vote. It was only then that AB members started complaining they didn't like my proposal.Following is the opinion of the Parliamentarian regarding the use of polls conducted by the EC to fill vacant Advisory Board seats:"The bylaws are very specific for special elections to fill a vacancy for NC. A later section assigns the duty to fill other vacancies by AB appointment to fill the remainder of a term. If the intent of the bylaws was to permit special elections for all vacancies why are there two sections? Interpretive rules of parliamentary procedure (not in Sturgis, but worthy of consideration) prohibit use of special elections for other vacancies because the bylaws limit the process to filling a NC vacancy. The old argument that a 'poll' is not a special election is flimsy at best. Polls have been conducted using *exactly* the same processes as an election. The AB has never appointed anyone not the poll winner, further supporting the contention the poll is actually a special election."As the Advisory Board is not willing to accept the procedure I recommended, I am apologizing to the SEMA members who expressed their interest by volunteering for this vacant position and will leave it up to the Advisory Board to determine how to fill the vacancy.

(3/12/03) Jana Black rose to a point of order and asked that a roll call be taken to determine a quorum. The following 9 members responded to the roll call, therefore establishing a quorum: L. Flesher, T. Vickery, V. Shaffer, R. Bremer, J. Epperson, J. Black, P. Rippee, B. Oliver, J. Cortez.

3/15/03) It was announced that the GAGenWeb CCs who petitioned for removal of the GAGenWeb State Coordinator have withdrawn their petition.

(3/15/03) NW/P CC Representative Bill Oliver presented the following motion:
"I move that the EC be directed to poll the CCs of the SE/MA region offering the names of these volunteers as those that the members of that region may choose from at the earliest date possible following approval of this motion. The results be forwarded to the AB and the AB to confirm the people's candidate of choice or select a candidate of their own choosing."
The motion was numbered 03-06. Discussion ensued.
The motion passed with 8 "yes" votes, 3 "no" votes, no abstentions, and 1 members not voting. (3/19/03)
Those voting YES: Tina Vickery, Robert Bremer, Jan Cortez, Bill Oliver, Karen Mitchell, Tim Stowell, Larry Flesher, Phyllis RippeeThose voting NO: Vicki Shaffer, Jimmy Epperson, Jana BlackThose abstaining: noneThose not voting: Teresa Lindquist
Additional Comments: The NC, Mr. Harrison, has instructed the Election Committee to conduct the poll as soon as possible.

(3/20/03) NW/P CC Representative Bill Oliver presented the following motion:
"I move that the EC be directed to poll the NW/Plains region for candidates for the open position of SC Rep., poll eligible voters for their choice of candidates, in order that the AB may receive the names of those that the members of that region may choose from at the earliest date possible following approval of this motion. The results to be forwarded to the AB and the AB to confirm the people's candidate of choice or select a candidate of their own choosing."
The motion was numbered 03-07.
The motion passed with 8 "yes" votes, no "no" votes, 2 abstentions, and 3 members not voting. (3/24/03)
Those voting YES: Tina Vickery, Robert Bremer, Jan Cortez, Bill Oliver, Karen Mitchell, Tim Stowell, Larry Flesher, Phyllis RippeeThose voting NO: noneThose abstaining: Vicki Shaffer, Jana BlackThose not voting: Teresa Lindquist, Jimmy Epperson
Additional Comments: None.

(3/24/03) NC Richard Harrison forwarded the following correspondence to the AB from the Elections Committee, asking for discussion regarding it:
After giving this some thought, I think we're going to have to postpone the SEMA poll. We cannot run the SEMA poll and the GA Recall at the same time, because of inconsistencies in the "frozen" voter list, with what would be a contemporary updated list.The current "frozen" GA voter list is several months old. I'm not sure exactly, but I believe it was last updated in the early to mid-fall. I had requested updates, but they were never forthcoming.The age of the list will present some obvious problems, such as changed email addresses, those no longer with the state, and those who joined the state after the list was last updated. Some have joined very recently. I noted that the petition is signed by some former CCs.With those thoughts in mind, the EC would appreciate advice as to how you would like us to proceed, relative to the voter list.Thanks, Ellen

Feb. 3rd through Feb 24th, 2003 Minutes

2005-08-21T21:38:00.000-07:00

(2/3/03) SW/SC CC Representative Phyllis Rippee presented the following motion:
"I move to adopt the following amendment to Part C. [first part is the same, addition at bottom] C. Regardless of which entity begins the process, the National Coordinator, upon receipt of the response (if any), will immediately send a copy of the reasons for removal and the response (if any) to the Election Committee, instructing the Committee to conduct a vote within the State and within the Advisory Board, simultaneously, asking the question "Shall [Name and Title] be removed from office?" Choices are to be "Yes", "No", "Present". Included with this question will be the reason(s) for removal and the response (if any). The voting period will be 10 days in length.After tallying the votes, the EC shall send the results to the National Coordinator for posting to Board-L. The results must include the names and votes of the Advisory Board members, but the votes of the CCs will be reported only as numbers."
Discussion ensued.
The motion passed with 10 "yes" votes, 1 "no" vote, no abstentions, and 4 members not voting. (2/11/03)
Those voting YES: Joe Miller, Jan Cortez, Mary Ann Hetrick, Bill Oliver, Karen Mitchell, Tim Stowell, Ron Eason, Larry Flesher, Phyllis Rippee, Jana BlackThose voting NO: Tina VickeryThose abstaining: noneThose not voting: Vicki Shaffer, Teresa Lindquist, Robert Bremer, Jimmy Epperson

Additional Comments:
Motion 02-23, as amended, now reads as follows: A. The process for removal of an SC or ASC may be initiated by the Advisory Board on a 2/3 favorable vote of a quorum (9), or by a petition signed by 10% of the voter-qualified CCs of XXGenWeb Project, or by 2 CCs if 10% of that total falls below the number of three (3). This petition must be presented to at least one of the regional CC Representatives for immediate forwarding to the entire Advisory Board. Reasons for removal must be clearly stated.B. Reason(s) stated for removal will be forwarded to the named SC, or ASC, who will have five (5) days to send a response to his/her regional SC Representative for immediate forwarding to the entire Advisory Board. An additional five days will be granted only if the person is unable to respond due to unavoidable circumstances.C. Regardless of which entity begins the process, the National Coordinator, upon receipt of the response (if any), will immediately send a copy of the reasons for removal and the response (if any) to the Election Committee, instructing the Committee to conduct a vote within the State and within the Advisory Board, simultaneously, asking the question 'Shall [Name and Title] be removed from office?' Choices are to be 'Yes', 'No', 'Present'. Included with this question will be the reason(s) for removal and the response (if any). The voting period will be 10 days in length.After tallying the votes, the EC shall send the results to the National Coordinator for posting to Board-L. The results must include the names and votes of the Advisory Board members, but the votes of the CCs will be reported only as numbers.D. Removal will require, per USGenWeb Project Bylaws, a 2/3 favorable majority vote of a quorum (9 members) of Advisory Board Members and a 2/3 favorable majority vote of a quorum (minimum 75%) of the voter-qualified CCs of that State.E. No removal procedure may be implemented against the same SC, or ASC, within six months of a failed attempt, unless evidence is presented to the Advisory Board that retaliatory actions are being taken, or attempted, against the initiators of the original action. Evidence that is proven false, may result in the removal of the CC.F. In the event that removal of an SC, or ASC, is approved, an election to replace the SC will be conducted by the EC. The same shall apply to the ASC if that person was elected. If not, replacement of the ASC will be left to the SC. G. This policy will go into effect upon passage.

(2/3/03) In response to NC Harrison's reminder about Committee Progress Reports that were due 2/1/03:
The Standing Procedures Committee, at this time, has nothing to report.Bill OliverChairThe Grievance Procedures Committee has had limited discussions but there is nothing to report at this time.Ron Eason(2/5/03) NC Richard Harrison's response to the above reports was as follows:
The Chair acknowledges that neither the Standing Procedures Committee nor the Grievance Procedures Committee is prepared to present a report at this time.Next reports are due 1 March 2003. If substantive progress cannot be shown at that time, the committee(s) will be dissolved in favor of some more effective method of accomplishing their tasks.-Isaiah

(2/5/03) NC Harrison announced that the "usgenweb.cc" domain had been registered thanks to an anonymous donor, and that the domain currently points to the usgenweb.org domain.

(2/11/03) SE/MA CC Representative Ron Eason presented the following motion:
"I call the question on the main Motion 02-23."
Additional Comments:
The motion failed for lack of a second.

(2/11/03) NE/NC SC Representative Tina Vickery presented the following motion:
"I move to amend 02-23, D. from:D. Removal will require, per USGenWeb Project Bylaws, a 2/3 favorable majority vote of a quorum (9 members) of Advisory Board Members and a 2/3 favorable majority vote of a quorum (minimum 75%) of the voter-qualified CCs of that State.to:D. Removal will require, per USGenWeb Project Bylaws, a 2/3 favorable majority vote of a quorum (9 members) of Advisory Board Members and a 2/3 favorable majority vote of a quorum (minimum 75%) of the voter-qualified CCs of that State.In the event that the action is taken against a seated Board member, said Board member shall be excused from voting in the Advisory Board portion of the vote. He/she shall also be unsubscribed from the BOARD-EXEC mailing list during the course of any discussion of the matter."
Additional Comments:
The motion failed for lack of a second.

(2/15/03) Ron Eason announced his resignation as SE/MA CC Rep. The resignation was acknowledged with regret by the Advisory Board.

(2/16/03) The Election Committee submitted a request to the Advisory Board for approval of their choice of a new EC Committee Member, W. David Samuelson, to complete the term of David Morgan, who resigned 10 Jan 2003. The NC asked for a motion to confirm Mr. Samuelson and discussion ensued.

(2/17/03) NC Richard Harrison posted, "Due to the resignation of Ron Eason, I have appointed Tina Vickery as the Temporary Chair of the Grievance Procedures Committee. If there is an additional AB member who would like to serve on this committee please let me know.

(12/20/02) SW/SC CC Representative Phyllis Rippee presented the following motion:
"A. The process for removal of an SC or ASC may be initiated by the Advisory Board on a 2/3 favorable vote of a quorum (9), or by a petition signed by 10% of the voter-qualified CCs of XXGenWeb Project, or by 2 CCs if 10% of that total falls below the number of three (3). This petition must be presented to at least one of the regional CC Representatives for immediate forwarding to the entire Advisory Board. Reasons for removal must be clearly stated.B. Reason(s) stated for removal will be forwarded to the named SC, or ASC, who will have five (5) days to send a response to his/her regional SC Representative for immediate forwarding to the entire Advisory Board. An additional five days will be granted only if the person is unable to respond due to unavoidable circumstances.C. Regardless of which entity begins the process, the National Coordinator, upon receipt of the response (if any), will immediately send a copy of the reasons for removal and the response (if any) to the Election Committee, instructing the Committee to conduct a vote within the State and within the Advisory Board, simultaneously, asking the question 'Shall [Name and Title] be removed from office?' Choices are to be 'Yes', 'No', 'Present'. Included with this question will be the reason(s) for removal and the response (if any). The voting period will be 10 days in length.After tallying the votes, the EC shall send the results to the National Coordinator for posting to Board-L. The results must include the names and votes of the Advisory Board members, but the votes of the CCs will be reported only as numbers.D. Removal will require, per USGenWeb Project Bylaws, a 2/3 favorable majority vote of a quorum (9 members) of Advisory Board Members and a 2/3 favorable majority vote of a quorum (minimum 75%) of the voter-qualified CCs of that State.E. No removal procedure may be implemented against the same SC, or ASC, within six months of a failed attempt, unless evidence is presented to the Advisory Board that retaliatory actions are being taken, or attempted, against the initiators of the original action. Evidence that is proven false, may result in the removal of the CC.F. In the event that removal of an SC, or ASC, is approved, an election to replace the SC will be conducted by the EC. The same shall apply to the ASC if that person was elected. If not, replacement of the ASC will be left to the SC.G. This policy will go into effect upon passage."
The motion was numbered 02-23, amended. There was no discussion.
The motion passed with 8 "yes" votes, 4 "no" votes, no abstentions, and 3 members not voting. (2/14/03)
Those voting YES: Joe Miller, Robert Bremer, Jan Cortez, Bill Oliver, Jimmy Epperson, Ron Eason, Phyllis Rippee, Tim StowellThose voting NO: Vicki Shaffer, Tina Vickery, Karen Mitchell, Jana BlackThose abstaining: noneThose not voting: Teresa Lindquist, Mary Ann Hetrick, Larry Flesher
Additional Comments:
None.
Motion - EC Replacement Member Confirmation
(2/16/03) Archives Project Representative Vicki Shaffer presented the following motion:
"I move that W. David Samuelson be approved to serve on the Election Committee."
The motion was numbered 03-02. Discussion ensued.
The motion passed with 7 "yes" votes, 5 "no" votes, no abstentions, and 2 members not voting. (2/21/03)
Those voting YES: Vicki Shaffer, Joe Miller, Tina Vickery, Robert Bremer, Mary Ann Hetrick, Larry Flesher, Jana BlackThose voting NO: Jan Cortez, Bill Oliver, Karen Mitchell, Tim Stowell, Phyllis RippeeThose abstaining: noneThose not voting: Teresa Lindquist, Jimmy Epperson
Additional Comments:
The Advisory Board confirms the appointment of W. David Samuelson to the Elections Committee.

(2/21/03) Joe Miller announced his resignation as Tombstone Project Rep. The resignation was acknowledged with regret by the Advisory Board and a request was sent to the Tombstone Project to look for volunteers for replacement

(2/21/03) SW/SC CC Representative Phyllis Rippee presented the following motion:
"I move to amend Part A of Standing Rule of Procedure: Removal of an SC or ASC by adding this sentence: Immediately following a favorable vote by the AB, or upon receipt of the CCs' petition, the National Coordinator shall request the EC to 'freeze' the voter list for XXGenWeb until after the process is concluded."
The motion was numbered 03-03. There was no discussion.
The motion passed with 9 "yes" votes, no "no" votes, no abstentions, and 4 members not voting. (2/23/03)
Those voting YES: Vicki Shaffer, Robert Bremer, Tina Vickery, Jan Cortez, Bill Oliver, Karen Mitchell, Jimmy Epperson, Phyllis Rippee, Jana BlackThose voting NO: noneThose abstaining: noneThose not voting: Teresa Lindquist, Mary Ann Hetrick, Tim Stowell, Larry Flesher
Additional Comments: None.

(2/23/03) NC Harrison posted the following announcement:
The Advisory Board has received a petition signed by 15 County Coordinators in GAGenWeb requesting the removal of their State Coordinator under Article VIII, Section 9 of The USGenWeb Project Bylaws.He referred to the relavent section of the bylaws:
"State Coordinators and Assistant State Coordinators are subject to possible removal by a 2/3 vote of the Advisory Board and a 2/3 vote of the Local Coordinators within the state. A quorum of 75% of the Local Coordinators shall participate in order for the vote to be binding."He reminded the board that, since it is a personnel issue, discussion should take place on the BOARD-EXEC list and asked for a motion to direct the EC to conduct a special election.

(2/24/03) Mary Ann Hetrick announced her resignation as NW/P SC Rep. The resignation was acknowledged with regret by the Advisory Board.

Jan. 1st through Jan 30, 2003 Minutes

2005-08-21T21:27:00.000-07:00

(1/1/03) In response to NC Richard Harrison's call for nominees for the vacant NW/Plains CC Rep position, Jana Black and Larry Flesher nominated Karen Mitchell. (1/2/03)Tim Stowell nominated Kelly Courtney-Blizzard.Richard Harrison posted the following call for a vote:
"There are two nominees for the NW/Plains CC Representative position. The person appointed by the AB will serve until the next regular election.For those who need to refresh their memories Karen Mitchell's 'campaign' page is at http://www.rootsweb.com/~copueblo/election.htmlKelly Courtney-Blizzard's 'campaign' page is at http://www.rootsweb.com/~censlook/USGW/Please vote by naming your choice."
There were 7 votes for Karen Mitchell, 2 for Kelly Courtney-Blizzard, 1 abstention, and 4 members not voting. (1/5/03)
Those voting for Karen Mitchell: Tina Vickery, Jan Cortez, Mary Ann Hetrick, Bill Oliver, Jimmy Epperson, Larry Flesher, Jana BlackThose voting for Kelly Courtney-Blizzard: Tim Stowell, Ron EasonThose abstaining: Joe MillerThose not voting: Vicki Shaffer, Teresa Lindquist, Robert Bremer, Phyllis Rippee
Additional Comments:
Karen Mitchell is appointed to the vacant NW/Plains CC Rep position

(1/1/03) NC Richard Harrison posted a copy of an email received from the Elections Committee:
>To: National Coordinator and Advisory Board, USGenWeb Project From:>Election Committee, USGenWeb Project>Subject: Notice of Poll Request>>FYI:>>On 29 December 2002, the Election Committee was contacted by a USGenWeb >State Coordinator. A request was made of the EC to conduct an internal >state poll.>>On that same date, without interference or input from any non-committee >party or parties, a decision was quickly made by the EC to deny the >request. The denial was based on the current Election Committee Procedures >under which the EC operates.>>The SC was notified the following morning of the decision, along with a >brief explanation. The SC was advised that an appeal of the EC decision >could be made to the USGenWeb Advisory Board.>>No further action is planned or anticipated by the EC.>>Thank you,>>The USGenWeb Election Committee

(1/13/03) NC Richard Harrison posted the following:I have received the following message from the EC.Is there any objection to suspending discussion on Motion 02-23 so that we can immediately vote on the approval to the new EC members?-Isaiah
TO: National Coordinator and Advisory Board, USGenWebFROM: USGenWeb Election CommitteeSUBJECT: Confirmation Request of Two Replacement Committee MembersPer Election Committee Procedures, the EC respectfully submits the following names of prospective replacement Election Committee members, for AB approval/disapproval.- Kimberly Taylor Morgan -To complete NENC term of LaRae Hasley Brooks who resigned 12 December 2002 for personal reasons.Term expires 31 December, 2004.Qualifying Position:Co-CC Randolph County, ILhttp://www.rootsweb.com/~ilrandol/- Jan Cortez -To complete the NENC term of Bonnie Walsh who resigned 10 January 2003 due to loss of home computer.Term expires 31 December 2003.Jan has indicated that if confirmed as a member of the Election Committee, she will immediately resign as AB ex-officio to the EC.Qualifying positions:CC Ionia Co, MIhttp://www.rootsweb.com/~miionia/index.htmlCC Iosco Co, MIhttp://www.rootsweb.com/~miiosco2/index.htmlCo-CC Mecosta Co, MIhttp://www.rootsweb.com/~mimecost/index.htmlCC Montcalm, MIhttp://www.rootsweb.com/~mimontca/index.htmCC Lewis Co, NYhttp://www.rootsweb.com/~nylewis/CC Otsego Co, NYhttp://www.rootsweb.com/~nyotsego/CC Philadelphia Co, PAhttp://www.pa-roots.com/~philadelphia/CC Franklin Co, VThttp://www.rootsweb.com/~vtfrankl/Franklin.htmlCC Ashland Co, WIhttp://www.rootsweb.com/~wiashlan/index.htmlCC Bayfield Co, WI http://www.rootsweb.com/~wibayfie/contents.htmlCC Waushara Co, WI http://www.rootsweb.com/~wiwausha/wsctweb.htmlCC Winnebago Co, WIhttp://www.rootsweb.com/~wiwinneb/The Election Committee appreciates the the Advisory Board's consideration on this matter at it's earliest convenience, and will be happy to answer any questions.Respectfully,Ellen PackChair, USGenWeb Election Committee

(1/13/03) NC Richard Harrison posted a copy of an email received from Ginger Cisewski:
Hi Richard,USGenNet is online again and all hosted sites are now running on our new, bigger server. We still have a few bugs to work out here and there, but we're functional again so your notice about non-availability of our sites is no longer necessary.Thanks for your understanding through our protracted delays and problems with Dell. It was appreciated!Ginger CisewskiPresident, USGenNet.Org

(1/16/03) NW/P CC Representative Bill Oliver presented the following motion:
"I move to seat the replacement EC members. (Kimberly Taylor Morgan and Jan Cortez)"
The motion, which was numbered 03-01, passed with 8 "yes" votes, 4 "no" votes, 1 abstentions, and 2 members not voting. (1/20/03)
Those voting YES: Tina Vickery, Jan Cortez, Mary Ann Hetrick, Bill Oliver, Tim Stowell, Jimmy Epperson, Larry Flesher, Phyllis RippeeThose voting NO: Vicki Shaffer, Robert Bremer, Karen Mitchell, Jana BlackThose abstaining: Ron EasonThose not voting: Joe Miller, Teresa Lindquist
Additional Comments:
Phyllis Rippee questioned whether Jan Cortez could be placed as a 'regular' EC member, since she is on the AB, and is currently the AB Rep to the EC. Temporary Chair Tina Vickery ruled that there was no prohibition against an AB member being on the EC. The AB would have to select another AB EC Rep if Jan were confirmed as a regular EC member.Jana Black raised a point of order when Jan Cortez voted on the motion. Jana requested a ruling as to whether Jan was eligible to vote on the motion. NC Richard Harrison referred the matter to Parliamentarian Roger Swafford, who advised that the Parliamentary Authority does not prohibit a vote in this case.

(1/20/03) NC Richard Harrison posted a copy of an email received from the Elections Committee:
>The USGenWeb Election Committee hereby respectfully submits the following >Quarterly Report to the USGenWeb Advisory Board.>>The USGenWeb Project's National Election was held during the month of July >and the Run-Off Election in August. The Election Committee was extremely >busy during these months chasing down correct e-mail address for the >volunteers to make sure all volunteers had the opportunity to vote.>>The results of the National Election were:> >National Coordinator:>Total Votes 465>Richard Harrison: 221 47.53%>Richard Pettys: 96 20.64%>John Rigdon: 148 31.83%>Run-off between: Richard Harrison and John Rigdon>>Special Project - Tombstone Representative:>Joe Miller - Unopposed Total Votes 4>The Election Committee hereby declares Joe Miller the winner.>>Northeast North Central Regional County Coordinator Representative:>Jan Cortez - Unopposed Total Votes 79>The Election Committee hereby declares Jan Cortez the winner.>>Northwest Plains Regional County Coordinator Representative:>Total Votes 74>Kelly Courtney-Blizzard: 18 24.32%>Gail Myer Kilgore: 28 37.84%>Bill Oliver: 28 37.84%>Run-off between: Gail Myer Kilgore and Bill Oliver>>Southeast Mid Atlantic Regional County Coordinator Representative:>Total Votes: 163>Heather Jones DeGeorge: 22 13.50%>Jimmy Epperson: 56 34.35%>Diane Kelly: 37 22.70%>Tom Parker: 22 13.50%>Vickie Stevens: 26 15.95%:>Run-off between: Jimmy Epperson and Diane Kelly>>Southwest South Central Regional State Coordinator Representative:>Total Votes 7>Larry Flesher: 6>Carolyn Ward 1>The Election Committee hereby declares Larry Flesher the winner.>>Southwest South Central Regional County Coordinator Representative:>Total Votes: 116>Scott Burow: 24 20.69%>Phyllis Rippee: 42 36.21%>Roger Swafford: 23 19.83%>Bettie Wood: 27 23.27%>Run-off between: Phyllis Rippee and Bettie Wood>>The results of the Run-Off Election are as follows:>>National Coordinator:>Total Votes: 340>Richard Harrison: 233>John Rigdon: 107>The Election Committee hereby declares Richard Harrison the winner.>>Northwest Plains Regional County Coordinator>Representative:>Total Votes: 66>Gail Meyer Kilgore: 29>Bill Oliver: 37>The Election Committee hereby declares Bill Oliver the winner.>>Southeast Mid Atlantic Regional County Coordinator>Representative:>Total Votes: 117>Jimmy Epperson: 74>Diane Kelly: 43>The Election Committee hereby declares Jimmy Epperson the winner.>>Southwest South Central Regional County Coordinator>Representative:>Total Votes: 87>Phyllis Rippee: 45>Bettie Wood: 42>The Election Committee hereby declares Phyllis Rippee the winner>>On Sep 1st The Election Committee bid good-by to Holly Timm and Tina >Vickery (the Advisory Board ex-officio EC members) and welcomed Richard >Harrison (new NC).>>The EC's Guidelines call for the Representative At Large to be the 2nd AB >ex-officio member of the EC, however the current RAL had been found to be >not in good standing and had been removed from the Election Committee by >the prior NC. The EC requested the AB to choose an AB member to serve in >the stead of the current RAL. After much discussion by the AB Jan Cortez >was seated on the EC.>>The EC sent out a call for volunteers during the month of August. Several >members volunteered. After much discussion by the EC members the following >volunteers were chosen.>>Member at Large:>Ellen Pack - 2 year term Jan 1, 2003 - Dec 31, 2004 (To replace Linda >Davenport - term ends Dec 31st)>Northeast North Central Region - 2 seats>LaRae Halsey-Brooks - 2 year term Jan 1, 2003 - Dec 31, 2004 (To replace >Sara Greer - term ends Dec 31st)>Bonnie Walsh - 1 year term - Jan 1, 2003 - Dec 31, 2003 (to fill vacant >position)>Northwest Plains Region>Bev Hopkins - 2 year term Jan 1, 2003 - Dec 31, 2004 (to fill vacant position)>Southeast Mid Atlantic Region - 2 seats>Elizabeth Harris - 1 year term - Jan 1, 2003 - Dec 31, 2003 (to fill >vacant position)>Bettie Wood - 2 year term - Jan 1, 2003 - Dec 31, 2004 (to fill vacant >position)>Southwest South Central>JoAnn Thomas - 2 year term - Jan 1, 2003 - Dec 31, 2004 (to fill vacant >position)>Special Projects>David Morgan - 2 year term - Jan 1, 2003 - Dec 31, 2004 (to fill vacant >position)>>The list was submitted to the AB for approval and was approved. The EC >asked that the new members who would be replacing departing members (as of >Dec 31st) be seated early so they could become familiar with their jobs. >The AB approved the early seating and all new members were seated on Sep 25th.>>On Sep 8th the EC was requested to host a poll for the AB to determine the >preference of the members of the Northeast North Central Region for a >State Coordinator Representative AB member. This Poll will be conducted in >the next quarter.>>The Elections Committee appreciates the invaluable assistance of Linda >Haas Davenport, former Chair EC, in the preparation of this report.>>Respectfully,>>Ellen Pack>Chair, USGenWeb Election Committee

(1/21/03) In response to NC Richard Harrison's call for nominees for the Advisory Board's Representative to the EC, Phyllis Rippee nominated Tim Stowell, Tina Vickery nominated Larry Flesher, and Vicki Shaffer nominated Karen Mitchell. Richard Harrison posted the following call for a vote:
"Assuming no objection, I ask at this time for the AB to vote for Tim, Larry or Karen. You will have 48 hours to vote, ending at approximately 9:30 PM AZ Time, Thursday, January 23. A simple majority is required."
There were 6 votes for Karen Mitchell, 3 for Tim Stowell, 1 for Larry Flesher, 0 abstentions, and 5 members not voting. (1/25/03)
Those voting for Karen Mitchell: Vicki Shaffer, Mary Ann Hetrick, Jimmy Epperson, Larry Flesher, Jana Black, Ron EasonThose voting for Tim Stowell: Joe Miller, Phyllis Rippee, Bill OliverThose voting for Larry Flesher: Tina VickeryThose abstaining: noneThose not voting: Teresa Lindquist, Robert Bremer, Jan Cortez, Karen Mitchell, Tim Stowell
Additional Comments:
Karen Mitchell is appointed AB Rep to the EC.

(1/21/03) NC Richard Harrison asked the Standing Procedures Committee and the Grievance Procedures Committee to submit progress reports by January 31, 2003.

(1/26/03) NC Richard Harrison announced that, effective immediately, his new email address is isaiahh@cox.net.

(1/26/03) NC Richard Harrison posted the following message:
Betsy Mills currently owns the domain name USGenWeb.cc in the name of the project. It will expire 23 Feb 03. Should we renew it or let it go?Some points to consider: There are an increasing number of domain extensions available. Which ones do we want? Which ones don't we want? What are the ramifications of not grabbing up every one that becomes available? How do we pay for the ones we do decide to buy?

(1/28/03) NC Richard Harrison posted a copy of an email received from the Elections Committee:
>The USGenWeb Election Committee hereby respectfully submits the following >Quarterly Report to the USGenWeb Advisory Board.>>Elizabeth Harris resigned from the EC and Richard Pettys was selected to >replace her. He was approved and seated in the early part of October.>>At the end of the 3rd Qtr the EC was preparing to hold a poll for the AB >for NENC SC Representative. Nominations were opened. While nominations >were in progress the EC was requested to host an election for a new SC for >the State of AL. This election was held concurrent with the Poll and new >SC was seated for AL. The Poll was concluded and the results forwarded to >the AB.>>The EC was requested to host an election for a new SC for the State of >TX. As this was underway the AB requested the EC to hold a Poll for the >replacement of the NW Plains CC Representative. The EC members began >trying to update the membership list of the NW Plains region. This proved >to be difficult as several regional SCs did not respond to the EC's >request for updates. While the updating was continuing the EC concluded >the election for the SC of TX. The Poll for the NW Plains CC was concluded >and the results forwarded to AB.>>The EC requested permission from the AB to elect a new EC Chair prior to >Jan 1st to allow the new Chair the opportunity to work with the departing >Chair. This approval was granted and the EC members elected Ellen Pack as >the new Chair.>>Linda Davenport, the departing Chair, posted detailed procedures for most >of the Committee's jobs and activities.>>As of December 31st, Linda Davenport and Sara Greer's terms on the EC were >over. The EC would like to thank them for their hard work and dedication >to the EC.>>The EC would also like to extend its appreciation to Linda Davenport, >former EC Chair, for her invaluable assistance in preparing this report.>>Respectfully,>>Ellen Pack>Chair, USGenWeb Election Committee

(1/30/03) NW/P CC Representative Bill Oliver presented the following motion:
"I move that paragraph F of Motion 02-23 be amended to read:F. In the event that removal of an SC, or ASC, is approved, an election to replace the SC will be conducted by the EC. The same shall apply to the ASC if that person was elected. If not, replacement of the ASC will be left to the SC. "
The motion to amend passed with 10 "yes" votes, 0 "no" votes, 0 abstentions, and 5 members not voting. (2/2/03)
Those voting YES: Joe Miller, Tina Vickery, Jan Cortez, Mary Ann Hetrick, Bill Oliver, Karen Mitchell, Jimmy Epperson, Larry Flesher, Phyllis Rippee, Jana BlackThose voting NO: noneThose abstaining: noneThose not voting: Vicki Shaffer, Teresa Lindquist, Robert Bremer, Tim Stowell, Ron Eason
Additional Comments:
Motion 02-23, as amended, now reads as follows:A. The process for removal of an SC or ASC may be initiated by the Advisory Board on a 2/3 favorable vote of a quorum (9), or by a petition signed by 10% of the voter-qualified CCs of XXGenWeb Project, or by 2 CCs if 10% of that total falls below the number of three (3). This petition must be presented to at least one of the regional CC Representatives for immediate forwarding to the entire Advisory Board. Reasons for removal must be clearly stated.B. Reason(s) stated for removal will be forwarded to the named SC, or ASC, who will have five (5) days to send a response to his/her regional SC Representative for immediate forwarding to the entire Advisory Board. An additional five days will be granted only if the person is unable to respond due to unavoidable circumstances.C. Regardless of which entity begins the process, the National Coordinator, upon receipt of the response (if any), will immediately send a copy of the reasons for removal and the response (if any) to the Election Committee, instructing the Committee to conduct a vote within the State and within the Advisory Board, simultaneously, asking the question "Shall [Name and Title] be removed from office?" Choices are to be "Yes", "No", "Present". Included with this question will be the reason(s) for removal and the response (if any). The voting period will be 10 days in length.D. Removal will require, per USGenWeb Project Bylaws, a 2/3 favorable majority vote of a quorum (9 members) of Advisory Board Members and a 2/3 favorable majority vote of a quorum (minimum 75%) of the voter-qualified CCs of that State.E. No removal procedure may be implemented against the same SC, or ASC, within six months of a failed attempt, unless evidence is presented to the Advisory Board that retaliatory actions are being taken, or attempted, against the initiators of the original action. Evidence that is proven false, may result in the removal of the CC.F. In the event that removal of an SC, or ASC, is approved, an election to replace the SC will be conducted by the EC. The same shall apply to the ASC if that person was elected. If not, replacement of the ASC will be left to the SC.G. This policy will go into effect upon passage.

Dec 4th through Dec. 31st, 2002 Minutes

2005-08-21T14:57:00.000-07:00

(12/1/02) SE/MA CC Rep Ron Eason presented the following motion: "I move that we reconsider Motion 02-17." The motion to reconsider passed with 10 "yes" votes, 1 "no" vote, and 3 members not voting. (12/3/02)

This is the text of Motion 02-17:
"I move that the 'Standing Election Procedures Section A, subparagraph 1. Composition of the subcommittee' containing the sentence 'The National Coordinator and the Representative-at-Large to the Advisory Board shall both serve as ex-officio members of the EC.' be changed so that the sentence becomes 'The National Coordinator, as ex officio member, and one other Advisory Board Representative, chosen by the Board, shall serve as advisors on the EC subcommittee.' Furthermore, that all references to the 'Representative-at-Large' be changed to read 'Advisory Board Representative' with the exception of the reference in Section B. Duties of the subcommittee, subparagraph 1. To wit: Section A, subparagraph 2, paragraphs 6 and 7; Section A, subparagraph 3, paragraph 2; Section B, subparagraph 5, division 'e.' "

(12/4/02) The re-vote on motion 02-17 commenced. The motion passed with 10 "yes" votes and 4 members not voting. (12/6/02)

(12/20/02) Phyllis Rippee, SW/SC CC Rep, presented the following motion:

I move that the following be adopted as: Standing Rule for Removal of an SC
or ASC:

A. The process for removal of an SC or ASC may be initiated by the Advisory
Board, or by a petition signed by 10% of the CCs of the State and presented
to at least one of the regional CC Representatives for immediate forwarding
to the entire Advisory Board. Reason(s) for removal must be clearly stated.

B. Reason(s) for removal will be forwarded to the SC, or ASC, who will have
three (3) days to send a response to his/her regional SC Representative for
immediate forwarding to the entire Advisory Board.

C. Regardless of which entity begins the process, the National Coordinator
shall send a copy of the reasons for removal and the response (if any) to
the Election Committee, instructing the Committee to conduct a vote within
the State and within the Advisory Board, simultaneously, asking the
question "Shall [Name and Title] be removed from office?" Choices are to be
"Yes", "No", "Present". Included with this question will be the reason(s)
for removal and the response (if any). The voting period will be 10 days in
length.

D. Removal will require, per USGenWeb Project Bylaws, a 2/3 majority vote
of the Advisory Board and a 2/3 vote of at least 75% of the CCs of that
State.

E. No removal procedure may be implemented against the same SC, or ASC,
within six of months of a failed attempt, unless evidence is
presented to the Advisory Board that retaliatory actions are being taken, or
attempted, against the initiators of the original action.

F. This policy will go into effect upon passage.

The motion was assigned number 02-23. Discussion paused during the holiday recess, then resumed on 12/26. On 12/31, Phyllis Rippee moved that discussion on this motion be temporarily tabled until action is taken on seating a NW/Plains CC Representative. There was no objection, so the motion was temporarily tabled.

(12/21/02) NW/Plains CC Rep Bill Oliver moved "that the AB Board recess from this point in time [passage of this motion] until Thusday morning at 8 a.m. PST to allow each of us the opportunity of giving our undivided attention to family and friends."
Richard Harrison, National Coordinator, asked if there was any discussion, and none was forthcoming. The NC declared that, unless there was any objection, the Advisory Board would be in recess until 8:00 a.m. PST, Thursday, December 26, 2002.

(12/26/02) National Coordinator Richard Harrison made the following announcements:

òThe Election Committee has elected Ellen Pack as its Chair and Marti Graham
as its Secretary/PR.

òHere are the results from the recently completed NW/Plains Preference Poll:

Courtney-Blizzard 15
Haddenham 6
Mitchell 25
Soden 18
Zurek 7

(12/31/02) NC Richard Harrison called for nominations for the office of NW/Plains CC Representative.

Nov 2nd through Nov. 25th, 2002 Minutes

2005-08-21T14:54:00.000-07:00

After Ms. Rippee's motion to set aside 02-19 failed for lack of a quorum (see October minutes), discussion resumed briefly on Ms. Cortez' amended version of 02-19 until Ms. Rippee called the question. With 5 "yes" votes, 4 "no" votes, and 4 members not voting, the amended motion failed. (11/2/02)

After both a motion to set aside 02-19, and a motion to amend it failed, voting commenced on the original 02-19. The motion failed (11/7/02), 3 yes votes to 7 no votes, with 3 members not voting.

(11/8/02) Jimmy Epperson, SE/MA CC Rep, presented a motion as follows: "I move that we confirm the appointment of Richard Pettys as a member of the Election Committee for the Southeast/Mid-Atlantic Region." The motion, which was numbered 02-20, passed with 11 "yes" votes, 0 "no" votes, and 2 members not voting. (11/11/02)

(11/12/02) Tim Stowell presented a motion "that Tina Vickery be appointed to fill the position of SC Rep for the Northeast/North Central Region." The motion was assigned number 02-21. With 5 "yes" votes, 1 abstention, 3 members voting late, and 4 members not voting, the motion failed for lack of a quorum. Phyllis Rippee then made a motion to reconsider motion 02-21. The motion to reconsider passed (11/19/02), as did the subsequent revote (11/21/02), and Tina Vickery was appointed to the vacant NE/NC SC Rep office.

(11/26/02) NE/NC SC Rep Tina Vickery presented the following motion: "I nominate Jan Cortez to serve as 'Temporary Representative to the Elections Committee to assist them in vote counting for their internal election.' " This motion was numbered 02-22. The motion failed with 3 "yes" votes, 6 "no" votes, and 5 members not voting. (11/30/02)

(11/25/02) NC Richard Harrison announced the formation of two new special committees:

The Standing Procedures Special Committee
Bill Oliver, temporary chair
Jan Cortez
Jana Black
Phyllis Rippee
Tim Stowell
Richard Harrison, ex officio member
Roger Swafford, consultant member

This committee is charged with developing a set of standing procedures for
the AB to use to conduct its meetings.

The Grievance Procedures Special Committee
Jimmy Epperson, temporary chair
Ron Eason
Larry Flesher
Joe Miller
Tina Vickery
Richard Harrison, ex officio member
Roger Swafford, consultant member

This committee is charged with developing a set of procedures for the AB to
use to resolve grievances, including evaluation of and changes to the current mediation procedures.

Sept. 28th through Oct 28, 2002 Minutes

2005-08-21T14:45:00.000-07:00

There was no call to order for the October meeting, since the September meeting was not officially adjourned. These minutes, while technically a continuation of the September meeting, will be broken up by month for clarity.
Approval of the September minutes is still pending

This is a continuation of business begun in September.
(9/28/02) Bill Oliver, NW/Plains CC Rep, presented a motion "that the items on the September agenda and the issues [which include the -ALL list and the RAL right to function as elected] mentioned that need completion be brought forward, discussed, resolved or solved by AB action until the agenda and issues are in closure, unless the time becomes 0001 hours, 1 September 2003. And, further, that Sunday has for some centuries been considered a day of rest, therefore, that no AB action not declared an emergency be done on day of the week." The motion was numbered 02-18 and opened for discussion.
(10/3/02) Mr. Oliver amended the motion to read, " I move that no meeting may be declared adjourned as long as there are items on the agenda that are unresolved; that no items on the agenda may be 'set aside', referred to committee, nor pushed forward to the next meeting, except by general consent approval by the Advisory Board." With no AB members objecting to the change, the amended language was approved. Motion passed with 10 "yes" votes, 2 "no" votes, and 2 members not voting (10/8/02).

(10/8/02) Tim Stowell, SE/MA SC Rep, presented the following motion: "Whereas the USGenWeb-All list has traditionally been a list were USGenWeb members who were so inclined could join and share knowledge or concern regarding the USGenWeb Project and is therefore the members list we the members of the Advisory Board hereby implement the following with regard to this list and its administration:

- that the list be reopened as soon as this motion is passed and the following points have been addressed:

List Membership:

- that it be open to all voting members of the USGenWeb Project whose membership will be confirmed by the list administrator or his/her designee, as the person wishing to join has their name listed as a member of xxgenweb state project or special project on their main site as a bona fide member.
- that it will be the responsibility of each listmember to provide said proof by sending a working URL or letter from the state's project or special project naming them as a member
- that upon verification that each listmember have full posting privileges within the confines of the list rules

List Administration:

- that the list be administrated on a rotating basis by the 8 CC Reps of the 4 regions on a quarterly basis, starting with those members whose term of office ends 31 August 2003, so that each of the 8 CC Reps will have a turn at administering the list.
- that the list administrator have 2 CCs as co-administrators appointed by them who are not members of the current Advisory Board. These 2 CCs term of office will expire with the list administrator's term so that 2 CCs will have to be appointed by the incoming administrator.
- that these 3 administrators shall be free from interference by the National Coordinator or the Advisory Board in administrating the list unless or until such time as corrective action so designated by the list rules are not enforced by them.

List Decorum:

- whereas the list management now falls under the jurisdiction and/or responsibility of the Advisory Board the following standards will be applied:

- no profanity
- no name-calling of fellow members
- staying on topic.

While some topics are ok that are not related to the list, such as holiday greetings or announcements, if you aren't sure, then don't or at least ask the administrator for permission to post items that may be of general interest.

Proper netiquette (etiquette on the Internet) is that one does not forward private emails in totality to another person without prior permission of the sender. You may certainly say that x person told me this and/or quote from a message you received much like you would from a newspaper or book.

Harassment and Flaming:

from the following website(s) -
http://english.ttu.edu/carter/MBU/MBU.definitions.html :

The definition of "flaming" seems to have taken two different directions in the past couple of years.

A. As a term applied to electronic discussions, it refers to a situation where people say something in the electronic situation they probably wouldn't say in a face to face situation. Social norms seem to have been broken because of the electronic element. More specifically, most people would further define this situation ONLY if it applies to negative utterances: gay-bashing, cursing, cutting remarks. This kind of flaming usually destroys/degrades the conversation. Many people believe the teacher should intervene at this point; others feel like the group will monitor itself and bring social pressure to bear on the flamer.

B. The second definition seems more prevalent on the news groups, where it refers to jumping on someone's case for some reason. This definition doesn't carry the connotation of saying what you normally wouldn't say in face-to-face discussions, but rather giving your blunt opinion. e.g. "Sorry for this flame, but you don't know what the hell you're talking about!" In my opinion, this kind of flaming rarely shuts down the conversation unless it degenerates into the first kind of flaming.

Harassment - copied in part from -
http://www.teachers.ab.ca/publications/monographs/harassment/harassment03.html

Would I want this behavior to be the subject of a column in the newspaper or to appear on the evening news?

Would I behave this way if a member of my family were standing next to me?
Would I want to see someone I love treated this way?
Is the behavior initiated equally by me and the other person?"

Penalty Box:

- if members are accused by another member of slander, the list administrator(s) must investigate to the best of their ability.
- first infractions would require a public apology on the list by the person accused within a prescribed period of time, else face restriction or loss of posting privileges for a certain amount of time, in other words going to the penalty box.
- further infractions will require greater penalties to be determined by the list administrators by a majority vote.
- penalties imposed must be made public so that the other members may understand the consequences for improper conduct and so they will know when the penalty phase ends for the accused.

- other penalties or list rules to be posted publicly by the list administrator and in the letter that members receive upon subscription."

The motion was assigned number 02-19, and discussion began.

After both a motion to set aside 02-19, and a motion to amend it failed, voting commenced on the original 02-19. The motion failed (11/7/02), 3 yes votes to 7 no votes, with 3 members not voting.
(10/18/02) Jan Cortez moved to amend Motion 02-19 as follows:
"Whereas the USGenWeb-All list has traditionally been a list were
USGenWeb members who were so inclined could join and share knowledge or
concern regarding the USGenWeb Project and is therefore the eligible
voting members list, we the members of the Advisory Board hereby
implement the following with regard to this list and its administration:

That the list be reopened as soon as this motion is passed and the
following points have been addressed:

List Membership:

- that it be open to all eligible voting members of the USGenWeb Project
whose membership will be confirmed by the list administrator or his/her
designee, as the person wishing to join has their name listed as a
member of xxgenweb state project or special project on their main site
as a bona fide member
- that it will be the responsibility of each listmember to provide said
proof by sending a working URL or email letter from the state's project
or special project naming them as a member
- that upon verification that each listmember have full posting
privileges within the confines of the list rules

List Administration:

- that the list be administrated by one AB members, and two project
members selected by the AB
- that these 3 administrators shall be free from interference by the
National Coordinator or the Advisory Board in administering the list,
unless or until such time as corrective action so designated by the list
rules are not enforced by them
- penalty only upon concurrance by two list administrators.

List Decorum:

Whereas the list management now falls under the jurisdiction and/or
responsibility of the Advisory Board the following standards will be
applied:

- No profanity
- No name-calling of fellow members
- Stay on topic. While some topics are ok that are not related to the
list, such as holiday greetings or announcements, if you aren't sure,
then don't, or at least ask the administrator for permission to post
items that may be of general interest.
- No statements of a libelous nature (Def: Written defamation.
Publicly communicated, false written statements that injure a person's
reputation, business or property rights)
- No threats to life, limb or harm in any way, nor threats of a legal
nature

Proper netiquette (etiquette on the Internet) is that one does not
forward private emails in totality to another person without prior
permission of the sender. You may certainly say that x person told me
this and/or quote from a message you received much like you would from a
newspaper or book.

Penalty Box:

- First offense - a verbal warning
- Second offense - Posts moderated for a week
- Third Offense - Posts moderated for a month
- Fourth Offense - automatic suspension.

All offenses subject to appeal to the AB for a decision or mediation."

Discussion ensued.

After Ms. Rippee's motion to set aside 02-19 failed for lack of a quorum (see below), discussion resumed briefly on Ms. Cortez' amended version of 02-19 until Ms. Rippee called the question. With 5 "yes" votes, 4 "no" votes, and 4 members not voting, the amended motion failed. (11/2/02)

(10/15/02) Kathy Heidel resigned as NW/Plains CC Representative

(10/23/02) Phyllis Rippee presented a motion to "temporarily set aside the discussion of the amendment to motion 02-19 in order to take up the more pressing issue of seating a representative from the NE region."
After this motion was seconded, the NC called for a vote on it, noting that passage would require a simple majority. However, only 8 AB members had voted on the motion to set aside more than 48 hours after the vote was called for, and so the motion failed for lack of a quorum (10/28/02), and discussion resumed on Jan's amended version of motion 02-19.

Sept 3rd through Sept 28, 2002 Minutes

2005-08-21T14:36:00.000-07:00

The September 2002 regular meeting of the USGenWeb Advisory Board was called to order by National Coordinator and Chairman Richard Harrison at 12:25 p.m. on 9/3/02. The Chairman and acting secretary were present. There were no previous minutes to read or approve.

In his "Call to Order" message, the NC welcomed new Advisory Board members, thanked Linda Davenport and the Election Committee, as well as Larry Stephens of Indiana University, for their work in conducting our recent election, and expressed appreciation to all the candidates who ran for office and to Tim Stowell for his work in regards to renewing our .org and .com domain names. He announced his choice of Shari Handley as Board Secretary, pending confirmation by the Advisory Board. He announced that he has contacted those eligible for the vacant NE/NC SC Rep to see if anyone was willing to be appointed to fill it, that George Waller, Massachusetts SC, has agreed to serve, and no other eligible person expressed an interest to do so. He requested that a motion be made to appoint Mr. Waller.

(9/3/02) A motion was presented by Bill Oliver, NW/Plains CC Rep, "that George Waller be appointed to serve as Northeast/North Central State Coordinator Representative until the next regularly scheduled election." The motion was numbered 02-13. Discussion ensued.

(9/4/02) Robert Bremer, NE/NC CC Rep, presented a motion to table Motion 02-13. The voting tied at 6 "yes" and 6 "no" (with 2 board members not voting). The NC cast the deciding "no" vote, and the motion to table failed (9/8/02).

(9/9/02) NC Richard Harrison contacted the Elections Committee and requested that they conduct a poll to determine if there would be any other qualified candidates for NE/NC SC Rep in addition to Mr. Waller, which one the qualified voters in that region would prefer if there were, and if they supported Mr. Waller if there were not. He asked for general consent to refer Motion 02-13 to committee so that other work could be accomplished while the EC conducted the poll.

(9/10/02) Mr. Oliver offered to withdraw Motion 02-13 so that procedures can be established for filling board vacancies before making a motion to fill the current open position.

The Chair ruled that the motion could be withdrawn only if there was no objection from other AB members, and declared that, if there were no objections in 24 hours, Motion 02-13 would be withdrawn. With no objections voiced, the motion was withdrawn (9/11/02).

(9/9/02) NW/Plains CC Rep Kathy Heidel moved "that the AB confirms the appointment of Shari Handley for Board Secretary". The motion was assigned number 02-14. Motion passed with 11 "yes" votes and 3 members not voting (9/10/02).

(9/10/02) NC Richard Harrison posted that he'd received information from Parliamentarian Roger Swafford that the proper title for this position would be Recording Secretary

(9/11/02) A motion was presented by Bill Oliver, NW/Plains CC Rep, "that the AB discuss and formulate procedures of operation and procedures for the seating of board vacancies; further that this become our primary item of business".

The Chair ruled this motion out of order at this time, but added the matter to the current agenda.

(9/12/02) NW/Plains CC Rep Kathy Heidel presented a motion "that Pam Reid continue as the Webmaster for the National Website for this year". This motion was numbered 02-15. Motion passed with 13 "yes" votes and 1 member not voting (9/15/02).

(9/20/02) Jimmy Epperson, the SE/MA CC Rep, presented a motion that "the slate of Election Committee Volunteers submitted by Linda Haas Davenport and posted to Board-L by the NC on 9/19/2002 be approved." The motion was given the number 02-16. Motion passed with 11 "yes" votes, 2 "no" votes and 1 member not voting (9/23/02).

(9/23/02) Kathy Heidel, NW/Plains CC Rep, presented a motion "that the 'Standing Election Procedures Section A, subparagraph 1. Composition of the subcommittee' containing the sentence 'The National Coordinator and the Representative-at-Large to the Advisory Board shall both serve as ex-officio members of the EC.' be changed so that the sentence becomes 'The National Coordinator, as ex officio member, and one other Advisory Board Representative, chosen by the Board, shall serve as advisors on the EC subcommittee.' Furthermore, that all references to the 'Representative-at-Large' be changed to read 'Advisory Board Representative' with the exception of the reference in Section B. Duties of the subcommittee, subparagraph 1. To wit: Section A, subparagraph 2, paragraphs 6 and 7; Section A, subparagraph 3, paragraph 2; Section B, subparagraph 5, division 'e.' " The motion was assigned number 02-17. After some discussion, Jana Black, SW/SC CC Rep, moved to amend motion 02-17, but this motion to amend died for lack of a second. Voting then commenced on the original motion 02-17. Motion failed with 8 "yes" votes, 5 "no" votes, and 1 member not voting (9/28/02).

(9/28/02) Bill Oliver, NW/Plains CC Rep, presented a motion "that the items on the September agenda and the issues [which include the -ALL list and the RAL right to function as elected] mentioned that need completion be brought forward, discussed, resolved or solved by AB action until the agenda and issues are in closure, unless the time becomes 0001 hours, 1 September 2003. And, further, that Sunday has for some centuries been considered a day of rest, therefore, that no AB action not declared an emergency be done on day of the week." The motion was numbered 02-18 and opened for discussion.

(Approved 8 Jul 2003)

Mar. 21st through Jul. 11th, 2002 Minutes

2005-08-21T14:31:00.000-07:00

Declare Teresa Lindquist Not in Good Standing
Date: 11 July 2002
Motion #02-12
"I move to declare Teresa Lindquist a member not in good standing as she has exhibited total disregard and disrespect as evident in her public posting of executive session correspondence, betraying the trust of fellow board members and all members of the project that have brought concerns and grievances forward."
Motion by By: Tina Vickery
Second By: Betsy Mills
Votes:
Jana Black - Yes
Robert Bremer - No
Ron Eason -
Richard Harrison - Yes
Ginger Hayes - Yes
Kathy Heidel - Yes
Mary Ann Hetrick -
Teresa Lindquist -
Betsy Mills - Yes
Pam Reid - Yes
Phyllis Rippee - Yes
Vickie Shaffer - Yes
Tim Stowell - Yes
Tina Vickery - Yes
With 10 yes votes and 1 no vote, the motion is passed. Teresa Lindquist is declared "not in good standing". Pending further action she has been removed from the Election Committee mail list and Tina Vickery has been put in her place there. Ms. Lindquist's posting privileges to Board-L have also been removed. She had resigned and unsubscribed from the Guidelines Committee prior to the posting of the Board-Exec messages. She had also already been removed from Board-Exec as previously disclosed here. 12 July 2002

SEMA CC Rep Vacancy
Date: 12 June 2002
Motion #02-11
"I move that the vacancy due to Diane Parsons resignation be filled by the will of the voters of that region. This will be accomplished during the upcoming national elections. The winner of the seat to start their term as soon as the election results are known, in place of the normal September 1 starting date."
Motion by By: Mary Ann Hetrick
Second By: Kathy Heidel
Votes:
Jana Black - Yes
Robert Bremer -
Ron Eason - Yes
Richard Harrison - Yes
Ginger Hayes - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist -
Betsy Mills - Yes
Pam Reid - Yes
Phyllis Rippee - Yes
Vickie Shaffer - Yes
Tim Stowell -
Tina Vickery - Yes
With 11 voting, all affirmatively, and 3 not voting, the following motion made by Mary Ann Hetrick and seconded by Kathy Heidel is numbered 02-11 is declared passed. The winner of the SEMA CC Representative race will be seated as soon as the election for that race is complete. 17 June 2002

Resignation of Diane Parsons
Date: 22 May 2002
Motion #02-10
I move that we accept with regret the resignation of Diane Parsons from the Board.
Motion by By: Richard Harrison
Second By: Ron Eason
Votes:
Jana Black - Yes
Robert Bremer -
Ron Eason - Yes
Richard Harrison - Yes
Ginger Hayes - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - Yes
Betsy Mills - Yes
Diane Parsons -
Pam Reid - Yes
Phyllis Rippee - Yes
Vickie Shaffer -
Tim Stowell -
Tina Vickery - Yes
With 12 voting, all affirmatively and 2 not voting, the motion is passed. With regret, the resignation of Diane Parsons is accepted. 24 May 2002

Issue: Rescind Motion 99-25 (Selection of Board Secretary) - Replaces 02-08
Date: 30 March 2002
Motion #02-09
I move that the National Coordinator appoint a Board Secretary, subject to the Advisory Board's approval, with duties to be determined by the National Coordinator and Advisory Board, to serve a term concurrent with that of the National Coordinator. The Board Secretary must be a member of the USGenWeb Project; must not be a member of the Advisory Board; and must possess skills in writing reports and webpage maintenance. This motion rescinds all previous motions of the Board regarding the Board Secretary.
Motion by By: Ron Eason
Second By: Diane Parsons
Votes:
Jana Black - Yes
Robert Bremer - Yes
Ron Eason -
Richard Harrison - Yes
Ginger Hayes -
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - Yes
Betsy Mills - Yes
Diane Parsons - Yes
Pam Reid - Yes
Phyllis Rippee - Yes
Vickie Shaffer -
Tim Stowell - Yes
Tina Vickery - Yes
Motion is declared passed with 13 yes votes and 2 not voting.

Issue: Rescind Motion 99-25 (Selection of Board Secretary)
Date: 21 March 2002
Motion #02-08
I move to rescind Motion 99-25 and replace it with the following procedures for appointing a Board Secretary:
The Advisory Board will appoint a secretary for the term of the current Board [ie, to serve from when they are appointed until August 31]. The candidate will nominated by the National Coordinator and appointed by a simple majority vote of a quorum of the Board. Secretaries may be retained by the incoming Board if the NC so desires and a simple majority of Board members agrees.
*Candidates for the Board Secretary position must be selected from among the volunteer membership of the USGenWeb Project, excluding current Advisory Board Members.* They must have the time available to read Board mail on a daily basis. They should have familiarity with basic HTML coding and the uploading of files and they should be willing to subscribe to several project mailing lists in order to properly perform duties of the position. The duties of the Secretary will be as follows: 1) Maintaining a current agenda for the Board; *2) assists the NC in numbering motions; 3) assists the NC in counting votes on motions;* 4) compiling and disseminating reports of Board activity to the Project membership; 5) maintaining the sections of the national webpages dealing with Board activity; and 6) any other duties as required by the National Coordinator.
Motion by By: Tina Vickery
Second By: Kathy Heidel
Votes:
Jana Black -
Robert Bremer -
Ron Eason -
Richard Harrison -
Kathy Heidel -
Mary Ann Hetrick -
Teresa Lindquist -
Betsy Mills -
Diane Parsons -
Pam Reid -
Phyllis Rippee -
Vickie Shaffer -
Tim Stowell -
Tina Vickery -
Replaced with Motion 02-09. 30 March 2002

Feb 11th through Mar. 8th, 2002 Minutes

2005-08-21T14:28:00.000-07:00

Issue: Ginger Hayes to NE/NC State Coordinator
Date: 8 March 2002
Motion #02-07
I move that the Board appoint Ginger Hayes to the vacant NE/NC State Coordinator representative seat.
Motion by By: Teresa Lindquist
Second By: Robert Bremer
Votes:
Jana Black - No
Robert Bremer - Yes
Ron Eason - Yes
Richard Harrison - No
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - Yes
Betsy Mills - Yes
Diane Parsons - Yes
Pam Reid - Yes
Phyllis Rippee - Yes
Vickie Shaffer - No
Tim Stowell - No
Tina Vickery - Yes
With all 14 voting, 10 affirmative and 4 negative, the motion passes and Ginger Hayes is appointed to the vacant NE/NC State Coordinator representative seat. 15 March 2002

Issue: Appointment of Board Secretary
Date: 3 March 2002
Motion #02-06
I move that the National Coordinator's selection of Alice Gayley, for Board Secretary, be approved.
Motion by By: Ron Eason
Second By: Diane Parsons
Votes:
Jana Black - Yes
Robert Bremer - Yes
Ron Eason - Yes
Richard Harrison - No
Kathy Heidel - No
Mary Ann Hetrick - Yes
Teresa Lindquist - No
Betsy Mills - No
Diane Parsons - Yes
Pam Reid - Yes
Phyllis Rippee - No
Vickie Shaffer - No
Tim Stowell - No
Tina Vickery - Yes
With all 14 having voted, 7 yes, 6 no and one no vote withdrawn, the motion is declared failed. 6 March 2002

Issue: Multitasking Day to Day Business
Date: 12 February 2002
Motion #02-05
>I move that in order to multitask day to day business, the USGenWeb Project Advisory Board adopt a standing rule allowing the National Coordinator to present for discussion more than one topic and/or motion at a time, but to limit voting to one motion at a time. Topics for discussion and/or motions must be presented to the Advisory Board in the order received, unless it is determined by general consent that a topic or motion should be moved to the floor immediately.
Motion by By: Phyllis Rippee
Second By: Jana Black
Votes:
Jana Black - Yes
Robert Bremer -
Ron Eason - Yes
Richard Harrison - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - No
Betsy Mills - Yes
Diane Parsons -
Pam Reid - Yes
Phyllis Rippee - Yes
Vickie Shaffer -
Tim Stowell - Yes
Tina Vickery - Yes
Motion 02-05 is declared passed with 10 affirmative, 1 negative and 3 not voting. 3 March 2002

Issue: Resignation of Nathan Zipfel
Date: 12 February 2002
Motion #02-04
I move that the Election Committee be instructed to solicit volunteers for the Northeast/North Central Region Advisory Board seat left vacant by the resignation of Nathan Zipfel; submit the names of those volunteers to the eligible voters of that region as a preference poll; sending the results of the poll to the Advisory Board.
Motion by By: Phyllis Rippee
Second By: Tim Stowell
Votes:
Jana Black - Yes
Robert Bremer -
Ron Eason - Yes
Richard Harrison - Yes
Kathy Heidel - Yes
Mary Ann Hetrick -
Teresa Lindquist - Yes
Betsy Mills - Yes
Diane Parsons - Yes
Pam Reid - Yes
Phyllis Rippee - Yes
Vickie Shaffer - Yes
Tim Stowell - Yes
Tina Vickery - Yes
The motion passes, affirmative 12, negative none, two not voting. 17 February 2002

Issue: Resignation of Nathan Zipfel
Date: 11 February 2002
Motion #02-03
>I move that the Board accept, with regret, the resignation of Nathan Zipfel and thank him for his efforts as Northeast/North Central State Coordinator Representative.
Motion by By: Tina Vickery
Second By: Kathy Heidel
Votes:
Jana Black - Yes
Robert Bremer - Yes
Ron Eason - Yes
Richard Harrison - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - Yes
Betsy Mills - Yes
Diane Parsons -
Pam Reid - Yes
Phyllis Rippee - Yes
Vickie Shaffer - Yes
Tim Stowell - Yes
Tina Vickery - Yes
With 13 voting, all affirmative, and one not voting, Motion 02-03 To Accept Resignation of Nathan Zipfel passes. 12 February 2002

Jan 7th, 2002 Minutes

2005-08-21T14:25:00.000-07:00

Issue: Bylaws Formation Committee Report
Date: 7 January 2002
Motion #02-02
"I move that the Advisory Board adopts the Bylaws Formation Committee Report submitted by the Bylaws Starter Committee."
---------------- Report appended below ----------------
The name of the committee shall be the Bylaws Revision Committee. The purpose of the Bylaws Revision Committee shall be to study the current USGenWeb Project Bylaws to determine which portions need revising.
The Committee shall then propose for revision:1) Deletion of unnecessary sections;2) Clarification or strengthening sections;3) New Articles that may be deemed necessary.
The Committee shall be composed of the following: 1) Four (4) Advisory Board members;2) Four (4) State or Assistant State Coordinators3) Two (2) members from Special Projects4) Eleven (11) County Coordinators5) One (1) ex officio....the NC
The four (4) Advisory Board members shall be selected by nominations from the Advisory Board in the same manner as Mediation Panel members are selected.
This committee shall then call for volunteers from the general membership and shall complete the selection of the committee. If there are not enough "first call" volunteers to fill the allocated seats, another call will be made.
If the ASC/SC or SP seats are still not filled, they will be filled by CCs. In the event there is still not a total of 22 members, the committee shall consist of those who have been selected. The slate of candidates will then be presented to the AB for approval in its entirety. If it is rejected, revised slates will be presented until one is approved.
The Bylaws Revision Committee will be charged with:
1) Soliciting and considering suggestions from the USGW P general membership;
2) Summarizing and posting these suggestions on a website. (URL to be posted to all national and regional lists.)
3) Posting the current bylaws and suggested revisions on the website in a manner showing the changes through the use of colored text.
4) Making monthly progress reports to the AB, which will be forwarded to the national and regional lists by the Advisory Board Secretary.
5) Filing its final report no later than May 15, 2002. This report will include the proposed set of revised bylaws, if ready. Upon receipt, the Board Secretary shall forward same to all SCs in order to obtain approval of five (5) States to place on the ballot for Election 2002. The Board Secretary shall also inform the SCs that their approval will be needed by July 1, 2002.
The Bylaws Revision Committee will be responsible for organizing itself, but any disciplinary problems that arise will be turned over to the Advisory Board.
The committee will determine the best way to proceed with the revision process. If the committee decides that an Article it will propose should be put in place prior to voting on the complete set of Bylaws, it may petition the Advisory Board to invoke the "emergency amendment procedure." In the event the committee is unable to complete its work in time to present the revised set of bylaws for approval by the general membership during Election 2002, the committee will be dissolved and its work will be turned over to the new Advisory Board on September 1, 2002.
Motion by By: Kathy Heidel
Second By: Richard Harrison
Votes:
Jana Black -
Robert Bremer -
Ron Eason - Yes
Richard Harrison - No
Kathy Heidel - No
Mary Ann Hetrick - No
Teresa Lindquist - No
Betsy Mills - No
Diane Parsons -
Pam Reid -
Phyllis Rippee - No
Vickie Shaffer -
Tim Stowell - No
Tina Vickery - No
With 10 of 14 voting, 8 negative and 2 affirmative, Motion 02-01 to adopt the Bylaws Formation Committee Report can not pass. Proposal returned to the committee for further adjustment. 11 February 2002.

Issue: EC Slate of Proposed EC Members
Date: 7 January 2002
Motion #02-01
"I move that this slate of proposed EC members be approved by the Advisory Board." EC Slate of Proposed EC Members The Election Committee, by unanimous agreement, selected the following volunteers to serve on the Election Committee for a two year term (unless otherwise noted).
This slate of proposed EC members is hereby submitted to the Advisory Board for approval.
The EC would like to apologize for submitting this slate so late in the year. We acted as quickly as possible and had the message ready to send when the AB began its recess.
Slate of Proposed Members:Northeast/North Central Region:Lorraine Newsome - two year term - Jan 1, 2002-Dec 31, 2003ASC of NYGenWeb -- http://www.rootsweb.com/~nygenweb/CoCC of Clinton County, NY -- http://www.rootsweb.com/~nyclinto/CC of Lucas County, Ohio -- http://www.rootsweb.com/~ohlucas/CC Henry County, Ohio -- http://www.rootsweb.com/~ohhenry/CC Calhoun County, IL -- http://www.rootsweb.com/~ilcalhou/Also ASC of ILGenWeb -- http://www.rootsweb.com/~ilgenweb/Co-CC Union County, AK -- http://www.rootsweb.com/~arunion/CC Langlade County, WI -- http://www.rootsweb.com/~wilangl2/Co-CC Bennett County, SD -- http://www.rootsweb.com/~sdbennet/
Northwest/Plains RegionMarge Reid - one year term (finishing out Alice Miller's term) Jan 1, 2002 - Dec 31, 2002CC Snohomish Co WA - http://www.rootsweb.com/~wasnohom/index.htmCC Ferry Co WA - http://www.rootsweb.com/~waferry/index.htm
Joy Fisher - two year term - Jan 1, 2002-Dec 31, 2003SC of SD - http://www.usgenweb.org/sdCC of Union Co., SD - http://www.rootsweb.com/~sdunionYankton Co., SD http://www.rootsweb.com/~sdyanktoCharles Mix Co., SD http://www.rootsweb.com/~sdcharleEdgar Co., IL (Co-CC) http://www.rootsweb.com/~iledgar
Southeast/Mid Atlantic RegionDiane Montgomery Parsons one year term (finishing out Keith Giddeon's term)Jan 1, 2002 - Dec 31, 2002CC -Wolfe County, KY - http://www.rootsweb.com/~kywolfe/KY Archive Coordinator for:Pike Co. http://www.rootsweb.com/~usgenweb/ky/pike/pike.htmlMagoffin Co http://www.rootsweb.com/~usgenweb/ky/magoffin/magoff.htmMorgan Co http://www.rootsweb.com/~usgenweb/ky/morgan/morgan.html
AB Rep for SE/MA RegionBarbara Dore - two year term - Jan 1, 2002-Dec 31, 2003CC of Early Co. GA http://www.rootsweb.com/~gaearly/CC of Baldwin Co., AL http://www.rootsweb.com/~albaldwi/CC of Escambia Co., AL http://www.rootsweb.com/~alescamb/CC of Hardin Co., TX http://www.rootsweb.com/~txhardin/index1.htmCC of Jasper Co., TX http://www.rootsweb.com/~txjasper/index1.htmCC of Jefferson Co., TX http://www.rootsweb.com/~txjeffer/index1.htmCC of Newton Co., TX http://www.rootsweb.com/~txnewton/index1.htmCC of Orange Co., TX http://www.rootsweb.com/~txorange/index1.htmCC of Sabine Co., TX http://www.rootsweb.com/~txsabine/index1.htmCC of San Augustine Co., TX http://www.rootsweb.com/~txsanaug/index1.htmCC of Tyler Co., TX http://www.rootsweb.com/~txtyler/index1.htm
Southwest/South Central RegionKenny Thomas - two year term - Jan 1, 2002-Dec 31, 2003CC Morris Co KS http://skyways.lib.ks.us/genweb/morris/index.htmlCC Neosho Co KS http://skyways.lib.ks.us/genweb/neosho/index.htmlCC Pawnee Co KS http://skyways.lib.ks.us/genweb/pawnee/index.htmlCC Butler Co KS http://skyways.lib.ks.us/genweb/butler/index.htmlCC Marion Co KS http://skyways.lib.ks.us/genweb/marion/index.htmlCC Cheyenne Co KS (pages still being created ) http://skyways.lib.ks.us/genweb/cheyenne/index.htmlCC Comanche Co KS http://skyways.lib.ks.us/genweb/comanche/index.htmlArchivist KSGenWeb Digital Library http://skyways.lib.ks.us/genweb/archives/index.html
Member At LargeMarti Graham - two year term - Jan 1, 2002-Dec 31, 2003SC - OKGenWeb http://www.rootsweb.com/~okgenweb/SC - ITGenWeb http://www.rootsweb.com/~itgenweb/CC - Creek Co OK. http://www.rootsweb.com/~okcreek/CC - LeFlore Co OK http://www.rootsweb.com/~okleflor/CC - Oklahoma Co OK http://www.rootsweb.com/~okoklaho/
Special Projects RegionBob Chada - two year term - Jan 1, 2002-Dec 31, 2003Co CC for Logan County, Oklahoma - http://www.rootsweb.com/~oklogan/oklogan.htmCo Oklahoma State Archivist - http://www.rootsweb.com/~usgenweb/ok/okfiles.htmCo Oklahoma State TP Manager - http://www.rootsweb.com/~cemetery/oklahoma.htmlIn the process of taking on Co Coordinator of the Oklahoma US Gen Web Obit project - http://www.rootsweb.com/~usgenweb/obits/obitsok.htm
Motion by By: Tina Vickery
Second By: Jana Black
Votes:
Jana Black - Yes
Robert Bremer - No
Ron Eason - No
Richard Harrison - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - No
Teresa Lindquist - No
Betsy Mills - Yes
Diane Parsons - Yes
Pam Reid - Yes
Phyllis Rippee - Yes
Vickie Shaffer - Yes
Tim Stowell - Yes
Tina Vickery - Yes
10 affirmative and 4 negative, the EC Slate is approved. 10 January 2002

Nov. 5th through Dec. 5th, 2001 Minutes

2005-08-21T14:23:00.000-07:00

Issue: Consent Agreement on Service Mark
Date: 5 December 2001
01-38
"I move that the USGenWeb Advisory Board authorize Holly Timm (National Coordinator) to sign a consent agreement on behalf of the Advisory Board indicating that the USGenWeb Project has no objection to the service mark application by The USGenWeb Census Project, Inc."
Motion by By: Teresa Lindquist
Second By: Phyllis Rippee
Votes:
Jana Black - No
Robert Bremer - Yes
Ron Eason - Yes
Richard Harrison - No
Kathy Heidel - No
Mary Ann Hetrick - No Vote
Teresa Lindquist - Yes
Betsy Mills - No
Diane Parsons - Yes
Pam Reid - Yes
Phyllis Rippee - No
Vickie Shaffer - No
Tim Stowell - No
Tina Vickery - No
Nathan Zipfel - Yes
Motion 01-38 fails: Affirmative 6, Negative 8, with one not voting. 6 January 2002

Issue: Reinstate RAL to EC
Date: 28 November 2001
01-37
"I move that the Advisory Board direct the Chair of the Election Committee to reinstate the Representative at Large on the Election Committee's list and suspend its probationary action against the Representative at Large. The Advisory Board further directs the Election Committee to not remove any of its members without the approval of the Advisory Board, as required in its guidelines."
Motion by By: Robert Bremer
Second By: Nathan Zipfel
Votes:
Jana Black - No
Robert Bremer - Yes
Ron Eason -
Richard Harrison - No
Kathy Heidel - No
Mary Ann Hetrick - No
Teresa Lindquist - Abstain
Betsy Mills - No
Diane Parsons - No
Pam Reid - No
Phyllis Rippee - No
Vickie Shaffer -
Tim Stowell - Abstain
Tina Vickery - No
Nathan Zipfel - Yes
Motion 01-37 has failed to pass with 2 affirmative, 10 negative, 2 abstentions and one not voting. 4 December 2001

Issue: Formation of Publicity Committee
Date: 5 November 2001
01-36
"I, on behalf the Publicity/Promotion starter committee, move for the creation of the Publicity/Promotion Committee to constructively promote and publicize the USGenWeb Project internally within the project, and to the greater genealogical community, both online and off-line.
The committee will develop means of publicity and promotion such as but not limited to newsletters, brochures and web pages to accomplish their purpose and will be available to work with all committees and organizations within the USGenWeb Project to assist and advise them with publicity and promotion.
The committee itself shall consist of nineteen, (19), USGenWeb Project volunteers, and the National Coordinator, as an ex-officio member. This committee is not a policy setting committee, but a working committee, there is no need to restrict volunteers by position or region.
Acknowledging that the nature of publicity and promotion is task oriented and ever-changing; acknowledging that the talents, interests and level of involvement will vary given the task to be accomplished; the Publicity/Promotion Committee will solicit volunteers from across the USGenWeb Project to work on Task Teams to assist in accomplishing the tasks placed before them. Said Task Teams will in future be formed by vote of the committee but preliminary discussions have made it clear that there must be a Newsletter Team and a Brochures Team and volunteers for these will be solicited in the initial volunteer call. Task Team members do not need to be members of the Publicity/Promotion Committee but at least one member of the Task Team must be on the Publicity/Promotion Committee.
To initially form this committee we appoint Jana Black, Kathy Heidel and Tina Vickery, who shall choose a temporary chair and proceed with soliciting and accepting volunteers for the committee itself, as well as for specific Task Teams. Once the committee is selected, the full committee will elect a chair. "
Motion by By: Tina Vickery
Second By: Jana Black
Votes:
Jana Black -
Robert Bremer -
Ron Eason -
Richard Harrison -
Kathy Heidel -
Mary Ann Hetrick -
Teresa Lindquist -
Betsy Mills -
Diane Parsons -
Pam Reid -
Phyllis Rippee -
Vickie Shaffer -
Tim Stowell -
Tina Vickery -
Nathan Zipfel -
Withdrawn - 20 December 2001

Oct 9th through Oct. 26th, 2001 Minutes

2005-08-21T14:21:00.000-07:00

Issue: Postpone Motion #01-34
Date: 26 October 2001
No Number
"I move to postpone consideration of Motion 01-34 (Standing Election Procedures) until the conclusion of the mediation efforts between Teresa Lindquist and Linda Haas-Davenport."
Motion by By: Richard Harrison
Votes:
Jana Black - Yes
Robert Bremer - Yes
Ron Eason - Yes
Richard Harrison - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - Yes
Betsy Mills - Yes
Diane Parsons - Yes
Pam Reid - Yes
Phyllis Rippee - Yes
Vickie Shaffer - Yes
Tim Stowell - No
Tina Vickery - Yes
Nathan Zipfel - Yes
With a vote of 14 affirmative and one against, the motion to postpone Motion 01-34 (Standing Election Procedures) passes. The motion is postponed until the conclusion of the mediation efforts between Teresa Lindquist and Linda Haas Davenport. 3 November 2001

Issue: Parliamentary Procedure
Date: 26 October 2001
01-35
"I move that the Board accept "The Standard Code of Parliamentary Procedure" by Alice Sturgis as our guide for the Board. It is a simplified version of RRoO and is very easy to follow and use."
Motion by By: Kathy Heidel
Second By: Teresa Lindquist
Votes:
Jana Black - Yes
Robert Bremer - Yes
Ron Eason - Yes
Richard Harrison - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - Yes
Betsy Mills - Yes
Diane Parsons - Yes
Pam Reid - Yes
Phyllis Rippee - Yes
Vickie Shaffer - Yes
Tim Stowell - No
Tina Vickery - Yes
Nathan Zipfel -
Motion 01-35 passed with 13 affirmative, 1 negative and one not voting. 11 November 2001

Issue: Amend Standing Election Procedures
Date: 26 October 2001
Motion #01-34
"I move the Board amend Section 1.A of its Standing Election Procedures to remove the sentence "The National Coordinator and the Representative-at-Large to the Advisory Board shall both serve as ex-officio members of the EC." and replace it with "The National Coordinator and one other Advisory Board member shall both serve as ex-officio members of the EC.""
Motion by By: Richard Harrison
Second By: Phyllis Rippee
Votes:
Jana Black -
Robert Bremer -
Ron Eason -
Richard Harrison -
Kathy Heidel -
Mary Ann Hetrick -
Teresa Lindquist -
Betsy Mills -
Diane Parsons -
Pam Reid -
Phyllis Rippee -
Vickie Shaffer -
Tim Stowell -
Tina Vickery -
Nathan Zipfel -

Issue: Mediation Panel
Date: 22 October 2001
Motion #01-33
"Pursuant to Section B., subsection 1. of the Mediation Process, requiring the Advisory Board members to nominate 5 Advisory Board members to serve as mediators for the Board term; I move that we proceed with taking nominations for the mediation panel."
Motion by By: Jana Black
Second By: Tina Vickery
Votes:
Jana Black - Yes
Robert Bremer - Yes
Ron Eason - Yes
Richard Harrison - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - Yes
Betsy Mills - Yes
Diane Parsons - Yes
Pam Reid - Yes
Phyllis Rippee - Yes
Vickie Shaffer - No Vote
Tim Stowell - No
Tina Vickery - Yes
Nathan Zipfel - Yes
Motion 01-33 is declared as passed with 13 board members voting yes, 1 voting no and one not voting. 24 October 2001

Issue: EC Appointments
Date: 9 October 2001
Motion #01-32
"I move that the Board approve the following new members for the Elections Committee:Joy Fisher to the open seat in the NW Region.Lorraine Sonnenberg Newsome to the open seat in the NE RegionBarbara Yancey-Dore to the open seat in the SE Regional.
Motion by By: Isaiah Harrison
Second By: Vicki Shaffer
Votes:
Jana Black - Yes
Robert Bremer - No
Ron Eason - No
Richard Harrison -
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - No
Betsy Mills - Yes
Diane Parsons - Yes
Pam Reid - Yes
Phyllis Rippee - Yes
Vickie Shaffer - Yes
Tim Stowell - No
Tina Vickery - Yes
Nathan Zipfel - No
The following motion by Isaiah Harrison, seconded by Vicki Shaffer, is declared passed with a vote of 10 yes and 5 no. 12 October 2001

Sept 9th through Sept 30th, 2001 Minutes

2005-08-21T14:19:00.000-07:00

Issue: Appointment of Phillis Rippee
Date: 30 September 2001
Motion #01-31
"I move that the USGenWeb Advisory Board appoint Phyllis Rippee to fill the SW/SC local coordinator representative seat vacated by Ken Short."
Motion by By: Teresa Lindquist
Second By: Kathy Heidel
Votes:
Jana Black - Yes
Robert Bremer - Yes
Ron Eason - Yes
Richard Harrison - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - Yes
Betsy Mills - Yes
Diane Parsons - Yes
Pam Reid - Yes
Vickie Shaffer - Yes
Tim Stowell - Abstain
Tina Vickery - Yes
Nathan Zipfel - Yes
With all fourteen possible votes in, the motion is declared passed with 13 yes votes and one abstention. 1 October 2001

Issue: Appointment of Phillis Rippee
Date: 21 September 2001
Motion #01-30
"I move that the USGenWeb Advisory Board appoint Phyllis Rippee to fill the SW/SC local coordinator representative seat vacated by Ken Short."
Motion by By: Kathy Heidel
Second By: Teresa Lindquist
Votes:
Jana Black - Yes
Robert Bremer - Yes
Ron Eason - Yes
Richard Harrison - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - Yes
Betsy Mills - Yes
Diane Parsons - Yes
Pam Reid - Yes
Vickie Shaffer - Yes
Tim Stowell - Abstain
Tina Vickery - Yes
Nathan Zipfel - Yes
With all fourteen possible votes in, the motion is declared passed with 13 yes votes and one abstention. 1 October 2001

Issue: Coordinators to Be Polled
Date: 11 September 2001
Motion #01-29
"I move that all persons who are local coordinators in the South West/South Central region on or before 10 September be allowed to participate in the upcoming poll, which is to begin sometime after 14 September and run through 21 September, 2001. "
Motion by By: Teresa Lindquist
Second By: Robert Bremer
Votes:
Jana Black - Yes
Robert Bremer - Yes
Ron Eason - Yes
Richard Harrison - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - Yes
Betsy Mills - Yes
Diane Parsons - Yes
Pam Reid - Yes
Vickie Shaffer - Yes
Tim Stowell - No
Tina Vickery - Yes
Nathan Zipfel - Yes
Amended Motion 01-29 is declared passed with 11 yes votes, one no vote and two not yet voted. 13 September 2001

Issue: SW/SC Region CC Representative
Date: 9 September 2001
Motion #01-28
"I believe there has been more than enough discussion on this matter. I move that we1) The Advisory Board have the Election Committee accept volunteers for the SW/SC Region until Sept 14, 2001 12:00 midnight CDT2) The Election Committee will prepare for and then operate a poll of the SW/SC Region for their choice of those volunteers running until Sept. 21, 2001 12 Midnight CDT3) The results of the poll to be publicly announced ASAP4) With the results of the poll to guide them, the board appoints the New SW/SC CC Rep for the remainder of this 1 yr. term no later than Sept. 28, 2001 "
Motion by By: Kathy Heidel
Second By: Nathan Zipfel
Votes:
Jana Black - Yes
Robert Bremer - Yes
Ron Eason - Yes
Richard Harrison - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - No
Betsy Mills - Yes
Diane Parsons -
Pam Reid - Yes
Vickie Shaffer -
Tim Stowell - Yes
Tina Vickery - Yes
Nathan Zipfel - Yes
Motion 01-28 Selection of AB SW/SCRep was passed with 12 yes votes, one no vote and one not voting. 10 September 2001

Issue: The usgenweb.org domain
Date: 6 September 2001
Motion #01-27
"I move that the USGenWeb Advisory send the following letter to the Project members via the general, regional and state mailing lists as mandated by Motion 01-25:
Dear USGenWeb Project member:
On August 24, 2001 the USGenWeb Advisory Board was notified by the current registrant of the usgenweb.com domain name, Dale Schneider, that he is no longer interested in keeping it. He has offered to sell the registration to the USGenWeb Project for $2500; if the Project is not interested in purchasing it they indicate they will sell it at auction. Mr. Schneider has indicated that the price is negotiable and that there are several weeks available for the Project to make a decision on purchasing the domain.
Please be assured that the Advisory Board is looking into the various options available to us and we will keep you informed as to the status of the domain and how we decide to respond to Mr. Schneider's offer. In the interim, we would like to remind all project members that our official domain is http://www.usgenweb.org and that all links to the USGenWeb Project home page should use this domain.
If you have any questions about this issue or comments you would like to make, please contact your representative(s). A list of representatives and their contact information can be found at: http://www.usgenweb.com/about/whoswho.html
Sincerely,Holly Timm, National Coordinatorand the The USGenWeb Advisory Board"
Motion by By: Teresa Lindquist
Second By: Kathy Heidel
Votes:
Jana Black - Yes
Robert Bremer - Yes
Ron Eason - Yes
Richard Harrison - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - Yes
Betsy Mills - Yes
Diane Parsons - Yes
Pam Reid - Yes
Vickie Shaffer - Yes
Tim Stowell - Yes
Tina Vickery - Yes
Nathan Zipfel - Yes
All members having voted in the affirmative, Motion 01-27 Letter to membership is declared passed unanimously and will be sent within the hour to STATE-COORD-L@rootsweb.com, USGENWEB-ALL-L@rootsweb.com, USGENWEB-DISCUSS-L@rootsweb.com, USGenWeb-NE-L@rootsweb.com, USGenWeb-NW-L@rootsweb.com, USGenWeb-SW-L@rootsweb.com, USGenWeb-SE-L@rootsweb.com with a request to forward as appropriate.8 September 2001

Issue: Resignation of Ken Short
Date: 9 September 2001
Motion #01-26
" I move that the Board accept with regret Ken Short's resignation as CC Representative for the SW/SC Region."
Motion by By: Richard Harrison
Second By: Kathy Heidel
Votes:
Jana Black - Yes
Robert Bremer - Yes
Ron Eason - Yes
Richard Harrison - Yes
Kathy Heidel - Yes
Mary Ann Hetrick - Yes
Teresa Lindquist - Yes
Betsy Mills - Yes
Diane Parsons - Yes
Pam Reid - Yes
Vickie Shaffer - Yes
Tim Stowell - Yes
Tina Vickery - Yes
Nathan Zipfel - Yes
BYes - 14, No - 0, Abstain - 0; Not voting - 0.Motion passes. 3 September 2001

Jun 4th, through Aug 29th, 2001 Minutes

2005-08-21T14:17:00.000-07:00

Issue: Domain - usgenweb.com
Date: 29 August 2001
Motion #01-25
"I move that a letter (email) be composed and sent to the membership via the project lists explaining the situation without any emotional editorial and recommending that while the board explores the options available, assuring them that we have time available, members check their links and change them to .org, which is and should be our main url, and send us comments."
Motion by By: Joe Zsdedeny
Second By: Richard Harrison
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Lorraine Sonnenberg Newsome - Yes
Diane Parsons - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short -
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
George Waller - Yes
Joe Zsdedeny - Yes

Issue: Thank Election Committee
Date: 15 August 2001
Motion #01-24
"I want to take a moment to thank the Election Committee for their hard work, dedication and communication to the USGenWeb Project throughout this election process. I motion to thank them for a hard job, well done."
Motion by By: Tina Vickery
Second By: Richard Harrison
Votes:
Barbara Dore -
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Lorraine Sonnenberg Newsome - Yes
Diane Parsons - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short -
Maggie Stewart-Zimmerman - Abstain
Holly Timm - Yes
Tina S. Vickery - Yes
George Waller - Yes
Joe Zsdedeny - Yes
Yes - 12; No - 0; Abstain - 1; Not voting - 2
Motion passes. 22 August 2001

Issue: Query Express
Date:
Motion #
Withdrawn

Issue: EC Committee Replacement
Date:19 June 2001
Motion #01-22
"Since I removed myself from the ex-officio position on the Election Committee at the same time as I posted my acceptance of the nomination, that spot is now vacant.
I therefore move that Shari Handley take my place there."
Motion by By: Holly Timm
Second By: Richard Harrison
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Abstain
Richard Harrison - Yes
Betsy Mills - Yes
Lorraine Sonnenberg Newsome - Yes
Diane Parsons - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short -
Maggie Stewart-Zimmerman -
Holly Timm - Yes
Tina S. Vickery - Yes
George Waller - Yes
Joe Zsdedeny - Yes
Yes - 12; No - 0; Abstain - 1; Not voting - 2
Motion passes.

Issue: Appointment of Board Secretary
Date: 7 June 2001
Motion #01-21
"I move that we approve Sundee Maynez as Board Secretary."
Motion by By: Shari Handley
Second By: Tina S. Vickery
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Lorraine Sonnenberg Newsome - Yes
Diane Parsons - Yes
Teri Pettit - No Vote
Pam Reid - Yes
Ken Short - No Vote
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
George Waller - No Vote
Joe Zsdedeny - Yes
Yes - 12, No - 0; Abstain - 0; Not Voting - 3.Motion passes. 11 June 2001

Issue: Links to Census Project from USGW Main Pages
Date: 4 June 2001 - Amended 8 June 2001
Motion #01-20
Amended Motion:
"I move that we overturn Executive Order 2000-E-1. I further move that we link from a page on the national web site, without prejudice, to the census projects located at
www.rootsweb.com/~census
and
www.us-census.org"
Original Motion:
"I move that Motion 00-10 be rescinded so that the web site at www.us-census.org may be linked from the USGenWeb national pages.
I further move that the AB seat for the Census Project be kept vacant until all the census volunteers decide on how best to fill the seat to serve their needs."
Motion by By: Joy Fisher
Second By: Joe Zsdedeny
Votes:
Barbara Dore - No Vote
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Lorraine Sonnenberg Newsome - Yes
Diane Parsons - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - No Vote
Maggie Stewart-Zimmerman - Abstain
Holly Timm - Yes
Tina S. Vickery - Yes
George Waller - No Vote
Joe Zsdedeny - Yes
Yes - 11; No -0; Abstain - 1; Not voting - 3Motion passes. 18 June 2001

May 16th through June 3rd, 2001 Minutes

2005-08-21T14:14:00.000-07:00

Issue: Table Motion #01-19
Date: 3 June 2001

"I move that we postpone a vote on writing to RootsWeb and/or Ancestry on behalf of our banned CCs.
The wheels have already been set in motion for each of the banned to write and ask to be re-instated. They can write to
jgehring@ancestry.com
stating they have been banned, that they will abide by the AUP, and ask that they be re-instated."
Motion by By: Joy Fisher
Second By: Shari Handley
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Lorraine Sonnenberg Newsome - Yes
Diane Parsons - Yes
Teri Pettit - No Vote
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - No Vote
Tina S. Vickery - Yes
George Waller - Yes
Joe Zsdedeny - Yes
Yes - 13; No - 0; Abstain - 0; Not voting - 2Motion 01-19 is tabled. 4 June 2001

Issue: Table Motion #01-11
Date: 31 May 2001

"I move that Motion 01-11 be tabled."
Motion by By: Joe Zsdedeny
Second By: Joy Fisher
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Lorraine Sonnenberg Newsome - Yes
Diane Parsons - No Vote
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - No Vote
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
George Waller - Yes
Joe Zsdedeny - Yes
Yes - 13; No - 0; Abstain - 0; No Vote - 2Motion 01-11 is tabled. 2 June 2001

Issue: Posting Permissions
Date: 22 May 2001
Motion #01-19
"I move that the Advisory Board, acting in consulation with the members of the USGenWeb Project at large, compose and send a letter to the management of Rootsweb.com requesting that the access privileges of those USGenWeb Project members whose Rootsweb use permission was suspended in 1999 be fully restored.
The letter shall contain a clause indicating recognition that Brian Leverich had, at the time the use permissions were suspended, the legal right to deny access to the servers he owned, and that the current owners of Rootsweb likewise have the legal right to deny access to the servers they own, with no cause required. The basic approach taken shall be that we interpret the generous policies of Rootsweb of giving free, no ads web space to USGenWeb sites and free, no ads email list hosting to mailing lists established for USGenWeb project members to be an indication that Rootsweb wishes to facilitate the healthy and unhindered operation of the USGenWeb Project, and that since the inability of several of our members in good standing to fully utilize the resources that Rootsweb provides is an impediment to that operation, we sincerely desire that the suspension, which was originally proclaimed as temporary, now be lifted. The tone shall be cordial and the letter shall contain an expression of gratitude for Rootsweb's past and continued support of the USGenWeb Project.
It shall also contain a section declaring that the project members whose access privileges were suspended have agreed to the provisions of the Rootsweb Acceptable Use Policy posted at: http://www.rootsweb.com/rootsweb/aup.html and at http://www.rootsweb.com/rootsweb/aboutus.html (If any of the suspended individuals do not agree to this section, their name(s) shall be omitted from the list of project members whose access privileges we are requesting be restored.)
The procedure for composing the letter will be that any Advisory Board member wishing to submit a draft shall post it to BOARD-L@rootsweb.com, and either post copies to the mailing lists USGW-CC-L@usgennet.org and USGENWEB-ALL-L@rootsweb.com, or include permission that the draft be forwarded those lists and to any project member, with a request for comments. Each draft author may repeatedly submit revised drafts, based on incorporating the suggestions made by members at large or by substituting sections or phrases from the drafts submitted by other Advisory Board members.
Since the those members whose Rootsweb access privileges were suspended are the most materially affected by this motion, suggestions that any of them might wish to make about its wording should be considered most seriously, so long as they are consistent with the basic approach outlined above.
Within two weeks after passage of this motion (earlier if the revision process seems to have settled down), the Advisory Board shall vote upon which version of the letter or petition is most preferred, with repeated votes if necessary dropping off the least preferred version each round, until some version gains the support of a majority. That version shall then be sent immediately.
If this motion passes by a 3/4 majority, then the letter shall be signed as "The USGenWeb Project Advisory Board". If it passes by a smaller majority, then the letter shall be signed by a list of individual Board members, with any dissenting Board member free to leave their name off the signature list. Regardless of the majority of passage, the National Coordinator may sign or not sign at his discretion.
The letter itself will contain no signatures other than those of Advisory Board members and possibly the National Coordinator, but members of the Project at large shall be free to submit petitions to Rootsweb indicating either support or opposition to the Board's request."
Motion by By: Teri Pettit
Second By: George Waller
Votes:
Barbara Dore -
Joy Fisher -
Shari Handley -
Richard Harrison -
Betsy Mills -
Lorraine Sonnenberg Newsome -
Diane Parsons -
Teri Pettit -
Pam Reid -
Ken Short -
Maggie Stewart-Zimmerman -
Holly Timm -
Tina S. Vickery -
George Waller -
Joe Zsdedeny -
Motion Tabled - 4 June 2001

Issue: Appointment of Diane Parsons
Date: 16 May 2001
Motion #01-18
"I move that the Advisory Board appoint Diane Parsons to fill the position of CC Rep for the Southeast/Mid-Atlantic Region."
Motion by By: Richard Harrison
Second By: Maggie Stewart
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
George Waller - Yes
Joe Zsdedeny - Yes
Yes - 13; No - 0; Abstain - 0Motion passes. 18 May 2001

Issue: Appointment of Diane Parsons
Date: 16 May 2001
Motion #01-18
"I move that the Advisory Board, acting in consulation with the members of the USGenWeb Project at large, compose and send a letter to the management of Rootsweb.com requesting that the access privileges of those USGenWeb Project members whose Rootsweb use permission was suspended in 1999 be fully restored.
The letter shall contain a clause indicating recognition that Brian Leverich had, at the time the use permissions were suspended, the legal right to deny access to the servers he owned, and that the current owners of Rootsweb likewise have the legal right to deny access to the servers they own, with no cause required. The basic approach taken shall be that we interpret the generous policies of Rootsweb of giving free, no ads web space to USGenWeb sites and free, no ads email list hosting to mailing lists established for USGenWeb project members to be an indication that Rootsweb wishes to facilitate the healthy and unhindered operation of the USGenWeb Project, and that since the inability of several of our members in good standing to fully utilize the resources that Rootsweb provides is an impediment to that operation, we sincerely desire that the suspension, which was originally proclaimed as temporary, now be lifted. The tone shall be cordial and the letter shall contain an expression of gratitude for Rootsweb's past and continued support of the USGenWeb Project.
It shall also contain a section declaring that the project members whose access privileges were suspended have agreed to the provisions of the Rootsweb Acceptable Use Policy posted at: http://www.rootsweb.com/rootsweb/aup.html and at http://www.rootsweb.com/rootsweb/aboutus.html (If any of the suspended individuals do not agree to this section, their name(s) shall be omitted from the list of project members whose access privileges we are requesting be restored.)
The procedure for composing the letter will be that any Advisory Board member wishing to submit a draft shall post it to BOARD-L@rootsweb.com, and either post copies to the mailing lists USGW-CC-L@usgennet.org and USGENWEB-ALL-L@rootsweb.com, or include permission that the draft be forwarded those lists and to any project member, with a request for comments. Each draft author may repeatedly submit revised drafts, based on incorporating the suggestions made by members at large or by substituting sections or phrases from the drafts submitted by other Advisory Board members.
Since the those members whose Rootsweb access privileges were suspended are the most materially affected by this motion, suggestions that any of them might wish to make about its wording should be considered most seriously, so long as they are consistent with the basic approach outlined above.
Within two weeks after passage of this motion (earlier if the revision process seems to have settled down), the Advisory Board shall vote upon which version of the letter or petition is most preferred, with repeated votes if necessary dropping off the least preferred version each round, until some version gains the support of a majority. That version shall then be sent immediately.
If this motion passes by a 3/4 majority, then the letter shall be signed as "The USGenWeb Project Advisory Board". If it passes by a smaller majority, then the letter shall be signed by a list of individual Board members, with any dissenting Board member free to leave their name off the signature list. Regardless of the majority of passage, the National Coordinator may sign or not sign at his discretion.
The letter itself will contain no signatures other than those of Advisory Board members and possibly the National Coordinator, but members of the Project at large shall be free to submit petitions to Rootsweb indicating either support or opposition to the Board's request."
Motion by By: Richard Harrison
Second By: Maggie Stewart
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
George Waller - Yes
Joe Zsdedeny - Yes
Yes - 13; No - 0; Abstain - 0Motion passes. 18 May 2001

Issue: Appointment of Lorraine Sonnenberg Newsome
Date: 16 May 2001
Motion #01-17
"I move that Lorraine Sonnenberg Newsome be appointed to fill the position of CC Rep for the Northeast/Northcentral Region."
Motion by By: Richard Harrison
Second By: Tina S. Vickery
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
George Waller - Yes
Joe Zsdedeny - Yes
Yes - 13; No - 0; Abstain - 0Motion passes. 18 May 2001

May 4th through May 9th 2001 Minutes

2005-08-21T14:11:00.000-07:00

Issue: Resignation of John Smallwood
Date: 9 May 2001
Motion #01-16
"I move to accept John Smallwood's resignation."
Motion by By: Richard Harrison
Second By: Tina S. Vickery
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
George Waller - Yes
Joe Zsdedeny - Yes
Yes - 13; No - 0; Abstain - 0Motion passes. 11 May 2001

Issue: Resignation of Dick Marston
Date: 9 May 2001
Motion #01-15
"I move to accept Dick Marston's resignation."
Motion by By: Holly Timm
Second By: Tina S. Vickery
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
George Waller - Yes
Joe Zsdedeny - Yes
Yes - 13; No - 0; Abstain - 0Motion passes. 11 May 2001

Issue: Appointment of Dick Marston
Date: 4 May 2001
Motion #01-14
"I move that the Advisory Board appoint Dick Marston to fill the position of CC Rep for the Northeast / North Central Region.
The Board thanks all those who applied for the vacant positions. Participation is the best way to insure the health of The USGenWeb Project."
Motion by By: Betsy Mills
Second By: Maggie Stewart
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 12, No - 0, Abstain - 0, Not Voting - 0.Motions pass. 8 May 2001

Issue: Appointment of John Smallwood
Date: 4 May 2001
Motion #01-13
"I move that the Advisory Board appoint John Smallwood to fill the position of CC Rep for the Southeast / Mid-Atlantic Region.
The Board thanks all those who applied for the vacant positions. Participation is the best way to insure the health of The USGenWeb Project."
Motion by By: Betsy Mills
Second By: Maggie Stewart
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 12, No - 0, Abstain - 0, Not Voting - 0.Motions pass. 8 May 2001

Issue: Appointment of George Waller
Date: 4 May 2001
Motion #01-12
"I move that the Advisory Board appoint George Waller to fill the position of SC Rep for the Northeast / North Central Region.
The Board thanks all those who applied for the vacant positions. Participation is the best way to insure the health of The USGenWeb Project."
Motion by By: Betsy Mills
Second By: Tina Vickery
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 12, No - 0, Abstain - 0, Not Voting - 0.Motions pass. 8 May 2001

Mar 21st through May 3rd, 2001 Minutes

2005-08-21T14:05:00.000-07:00

Issue: Census Project
Date: 3 May 2001
Motion #01-11
"I move that the Board accept, with regret, the resignation of Ginger Hayes and instruct the NC to immediately post notices seeking applicants for the position on all appropriate lists.
I further move that the Board thank Ginger Hayes for her efforts as Northeast/North Central Region State Coordinator Representative."
Motion by By: Joe Zsdedeny
Second By: Joy Fisher
Votes:
Barbara Dore
Joy Fisher
Shari Handley
Richard Harrison
Betsy Mills
Teri Pettit
Pam Reid
Ken Short
Maggie Stewart-Zimmerman
Holly Timm
Tina S. Vickery
Joe Zsdedeny
Motion tabled on June 2, 2001

Issue: Resignation of Ginger Hayes
Date: 26 March 2001
Motion #01-10
"I move that the Board accept, with regret, the resignation of Ginger Hayes and instruct the NC to immediately post notices seeking applicants for the position on all appropriate lists.
I further move that the Board thank Ginger Hayes for her efforts as Northeast/North Central Region State Coordinator Representative."
Motion by By: Richard Harrison
Second By: Shari Handley
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Teri Pettit - Yes
Pam Reid - No Vote
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 11; No - 0; Abstain - 0; Not voting - 1Motion passes. 29 March 2001

Issue: Resignation of Ellen Pack
Date: 26 March 2001
Motion #01-09
"I move that the Board accept, with regret, the resignation of Ellen Pack and instruct the NC to immediately post notices seeking applicants for the position on all appropriate lists.
I further move that the Board thank Ellen Pack for her efforts as SE/MA CC Region County Coordinator Representative, and commend her especially for her work in developing the Mediation Program."
Motion by By: Richard Harrison
Second By: Shari Handley
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Teri Pettit - Yes
Pam Reid - No Vote
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 11; No - 0; Abstain - 0; Not voting - 1Motion passes. 29 March 2001

Issue: Resignation of Richard Howland
Date: 26 March 2001
Motion #01-08
"I move that the Board accept, with regret, the resignation of Richard Howland and instruct the NC to immediately post notices seeking applicants for the position on all appropriate lists.
I further move that the Board thank Richard Howland for his efforts as Northeast/North Central Region County Coordinator Representative, and commend him especially for his work in developing the Mediation Program."
Motion by By: Richard Harrison
Second By: Shari Handley
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Richard Harrison - Yes
Betsy Mills - Yes
Teri Pettit - Yes
Pam Reid - No Vote
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 11; No - 0; Abstain - 0; Not voting - 1Motion passes. 29 March 2001

Moving the Web Page for Mediation to the National Site
Date: 21 March 2001
Motion #01-07
"I move that the Mediation Process Procedure Page currently housed at http://www.rootsweb.com/~ilgenweb/abm.htm be moved to the USGenWeb site: www.usgenweb.org and that the web page: http://www.usgenweb.org/official/boardvotes-01-1.html#01-04 be amended with the new URL for this procedure page."
Motion by By: Joy Fisher
Second By: Maggie Stewart-Zimmerman
Votes:
Barbara Dore - No Vote
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - Yes
Richard Harrison - Yes
Richard Howland - Yes
Betsy Mills - Yes
Ellen Pack - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 14; No - 0; Abstain - 0; No vote - 1Motion passes. 27 March 2001

Jan 8th through Feb. 27, 2001 Minutes

2005-08-21T14:02:00.000-07:00

Issue: Service Mark Application
Date: 27 February 2001
Motion #01-06
'I move that Motion 00-39 be amended to read:I move that the Service Marks "USGenWeb" and "The USGenWeb Project" be applied for.'
Motion by By: Joe Zsdedeny
Second By: Joy Fisher
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - Yes
Richard Harrison - Yes
Richard Howland - Yes
Betsy Mills - Yes
Ellen Pack - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Motion passes unanimously. 5 March 2001

Issue: EC Replacement
Date: 27 February 2001
Motion #01-05
"I move we accept the EC's choice for a replacement committee member."
Motion by By: Joy Fisher
Second By: Richard Harrison
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - Yes
Richard Harrison - Yes
Richard Howland - Yes
Betsy Mills - Yes
Ellen Pack - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 15; No - 0; No Vote - 0Motion Passes 28 February 2001

Issue: Mediation Proposal
Date: 20 February 2001
Motion #01-04
"I move that the USGenWeb Advisory Board adopt and implement the Mediation Proposal http//www.rootsweb.com/~ilgenweb/abm.htm last revised February 20, 2001. Nominations for Board Mediators will take place the week following passage of this motion. In the absence of a Board Secretary, tabulation of nominations, and randomized order of assignment, will be accomplished by the National Coordinator."
Motion by By: Richard Howland
Second By: Ginger Hayes
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - Yes
Richard Harrison - Yes
Richard Howland - Yes
Betsy Mills - Yes
Ellen Pack - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Motion passes unanimously. 28 February 2001

Issue: STANDING ELECTION PROCEDURES
Date: 23 January 2001
Motion #01-03
"I MOVE that the Board adopt the following Standing Election Procedures and that they be posted on The USGenWeb website."
See this LINK for the complete text.
Motion by By: Richard Harrison
Second By: Maggie Stewart Zimmerman
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes -
Richard Harrison - Yes
Richard Howland - Yes
Betsy Mills -
Ellen Pack - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short -
Maggie Stewart-Zimmerman - Yes
Holly Timm -
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 11; No - 0; Abstain - 0; Not voting - 4Motion passes. 7 February 2001

Issue: Standing Election Committee
Date:22 January 2001
Motion #01-02
"I move that the Advisory Board of The USGenWeb Project accept the following slate of committee members for the USGenWeb Project's Election Committee:
NE RegionBill Prokasy - TC Haverhill and Methuen (Essex County) Mass.Sara Greer - CC Clark County, OH
NW RegionAlice Jean Miller - CC for White Pine County, NV and Rock County, NEKathy Welch Heidel - Asst SC - SD, CC Dewey Co. SD; McPherson Co. KS; Shannon Co., MO
SE RegionDebbie Anderson - CC for Pontotoc County Mississippi.Carol C-H - CC, Carroll county, GA and Chattahoochee county, GA
SW RegionLaRae Halsey-Brooks SW CC for 2+ years, 7 pages in TX (Briscoe, Carson), 4 in OKKenneth Thomas SW CC Morris, Neosha, Pawnee, Butler, Marion Co., KS
Archives / Special ProjectsTerasa Hodges - Archives member, CC Hancock, Perry Counties IllinoisBob Chada - Archives member, CC Logan County, Oklahoma
At LargeLinda Haas Davenport - CC & archivist Marion.Co.ARMarti Graham - SC OKGenWeb Co
Motion by By: Richard Harrison
Second By: Richard Howland
Votes:
Barbara Dore - No Vote
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - No Vote
Richard Harrison - Yes
Richard Howland - No Vote
Betsy Mills - Yes
Ellen Pack - Yes
Teri Pettit - Abstain
Pam Reid - Yes
Ken Short - No Vote
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 10; No - 0; Abstain - 1; Not Voting - 4.Motion passes. 29 January 2001

Issue: Motion to Amend #00-36
Date:8 January 2001
Motion #00-01
"I move to amend Ginger's motion 00-36 by striking out "Election Study Committee" and inserting "Majority Report of the Election Study Committee Re-Submitted 8 January 2001" and adding the words "and only receive the Minority report" To read "I move that the report known as the Majority Report of the Election Study Committee Re-Submitted 8 January 2001 be accepted in it's entirety and that the recommendations of the committee be accepted and implemented and only receive the Minority Report."
Motion by By: Richard M. Howland
Second By: Ellen Pack
Votes:
Barbara Dore - No Vote
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - Yes
Richard Harrison - Yes
Richard Howland - Yes
Betsy Mills - Yes
Ellen Pack - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
es - 14; No - 0; Not Voting - 1.Motion 00-1 passes. 9 January 2001

Nov. 2, 2000 through Dec 31, 2000 Minutes

2005-08-21T13:58:00.000-07:00

Issue: Appointment of Board Secretary
Date:31 December 2000
Motion #41
"I move we approve Esther Frye as Board Secretary."
Motion by By: Joy Fisher
Second By: Tina S. Vickery
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - No
Richard Harrison - Yes
Richard Howland - Yes
Betsy Mills - Yes
Ellen Pack - Nay
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - No
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - No
Yes - 11; No - 4; Abstain - 0; Not Voting - 0; Position Vacant - 1Motion passes. 18 January 2001

Issue: Standing Election Committee Temporary Chair
Date:31 December 2000
Motion #40
"I nominate Linda Haas Davenport as temporary chair of the Standing Election Committee."
Motion by By: Holly Timm
Second By: Tina S. Vickery
Votes:
Barbara Dore - No Vote
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - Yes
Richard Harrison - Yes
Richard Howland - Yes
Betsy Mills - Yes
Ellen Pack - Yes
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - No Vote
Maggie Stewart-Zimmerman - No Vote
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 12; No - 0; Not voting - 3Motion passes. 9 January 2001

Issue: Protest of Service Mark Filing by The USGenWeb Archives
Date:9 December 2000
Motion #00-39
" I move that the Service Mark "USGenWeb" be applied for.
Motion by By: Ken Short
Second By: Maggie Stewart-Zimmerman
Votes:
Barbara Dore - No Vote
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - No Vote
Richard Harrison - Yes
Richard Howland - No Vote
Betsy Mills - Yes
Ellen Pack - Yes
Teri Pettit - No Vote
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 11, No - 0, Abstain - 0, Not Voting - 4.The motion passes. 14 December 2000

Issue: Protest of Service Mark Filing by The USGenWeb Archives
Date:2 November 2000
Motion #00-38
" The term USGenWeb is this project's identifying mark. It has been used by this project for about four and one half years. Furthermore the Bylaws reserve the term USGenWeb for the exclusive use of the The USGenWeb Project. Any website affiliated with The USGenWeb Project is using the name under a license and is the lessee of the name as long as they comply with the standards and guidelines of The USGenWeb Project. No individual member or subproject has the right to privatize, or claim ownership of, the name of The USGenWeb Project, or the exclusive term USGenWeb, without the express permission of the volunteers of this project.
Therefore be it resolved that the Advisory Board of The USGenWeb Project immediately formulate a letter of protest, to be sent to the US Patent and Trademark Office, in regard to Linda Lewis filing to acquire the trademark/servicemark to the term USGenweb, as part of her filing, and thereby attempting to privatize the term USGenWeb. The letter should cite prior use and also state the fact that Ms. Lewis is using the name by permission only and was given no ownership rights to the name. The letter should also include, as signatories, the name and email address of every member of The USGenWeb Advisory Board."
Motion by By: Ginger Hayes
Second By: Richard Howland
Votes:
Barbara Dore -
Joy Fisher - No
Shari Handley - No
Ginger Hayes - Yes
Richard Harrison - No
Richard Howland - Yes
Betsy Mills -
Ellen Pack - Yes
Teri Pettit - No
Pam Reid - No
Ken Short - No
Maggie Stewart-Zimmerman - Abstain
Holly Timm - Yes
Tina S. Vickery - No
Joe Zsdedeny - No
Yes - 4; No - 7; Abstain - 1; No voting - 3Motion fails. 21 November 2000

Oct. 7th through Nov. 2nd, 2000 Minutes

2005-08-21T13:56:00.000-07:00

Issue: Delaware SC Removal
Date:2 November 2000
Motion #00-37
"I move to support their request for the removal of the Delaware SC and ASC."
Motion by By: Shari Handley
Second By: Richard Howland
Votes:
Barbara Dore -
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - Yes
Richard Harrison - Yes
Richard Howland - Yes
Betsy Mills -
Ellen Pack - Yes
Teri Pettit -
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 12; No - 0; Abstain - 0; Not Voting - 3Motion passes. 15 November 2000

Issue: ESC Report
Date:3 November 2000
Motion #00-36
"I move that the report of the Election Study Committee be accepted in it's entirety and that the recommendations of the committee be accepted and implemented."
Motion by By: Ginger Hayes
Second By: Richard Harrison
Votes:
Barbara Dore -
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - Yes
Richard Harrison - No
Richard Howland - No
Betsy Mills - Yes
Ellen Pack - Yes
Teri Pettit -
Pam Reid - Yes
Ken Short - No
Maggie Stewart-Zimmerman - No
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 9; No - 4; Abstain - 0; Not Voting - 2Motion passes. 15 November 2000

Issue: Appointment of Secretary
Date:28 October 2000
Motion #00-35
"I move that Roger Swafford be accepted as Board Secretary."
Motion by By: Ken Short
Second By: Shari Handley
Votes:
Barbara Dore - Yes
Joy Fisher -
Shari Handley - Yes
Ginger Hayes - No
Richard Harrison -
Richard Howland -
Betsy Mills - No
Ellen Pack - No
Teri Pettit -
Pam Reid -
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - No
Tina S. Vickery - No
Joe Zsdedeny - Abstain
Yes - 3; No - 5; Abstain - 1; Not voting - 6Motion fails. November 7, 2000

Issue: Election Committee Extension Request
Date:24 October 2000
Motion #00-34
I move that we grant the Election Study Committee the requested extension to finish their report. The new due date shall be 31 October 2000.
Motion by By: Joy Fisher
Second By: Richard Howland
Votes:
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - Yes
Richard Harrison - Yes
Richard Howland - Yes
Betsy Mills - Yes
Ellen Pack - Yes
Teri Pettit - Yes
Pam Reid -
Ken Short - Yes
Maggie Stewart-Zimmerman -
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
The results of 00-34 are:Yes - 13; No - 0; Abstain - 0; Not Voting - 2. 29 October 2000

Issue: Motion to Acquire Service Mark 2
Date:7 October 2000
Motion #00-33
I move that the Board instruct the National Coordinator to immediately prepare an application for the Service Mark "The USGenWeb Project" on behalf of the project, and to file the application with the U.S. Patent and Trademarks Office (PTO)as soon as funds are available.
I further move that the National Coordinator be instructed to use the name "The USGenWeb Project" whereever possible in the application and where the name of an individual is required he be authorized to use his own name or the name of the current Representative-at-Large, as appropriate.
I further move that the National Coordinator be instructed to request Linda Lewis to communicate with the U.S. Patent and Trademarks Office stating she has no objection to our application.
I further move that the National Coordinator be instructed to keep the Board apprised on a day-to-day basis of the progress in preparing the application and that he be instructed to immediately consult with the Board in regard to any difficulties and/or delays in preparing the application. Additionally, once the application is submitted the National Coordinator shall keep the Board apprised on a regular basis of the progress of the application and of any additional communications to or from the U.S. Patent and Trademarks Office.
These actions are taken with the understanding that monies will be collected privately to cover the costs of the application.
Motion by By: Richard Harrison
Second By: Shari Handley
Votes:
Barbara Dore -
Joy Fisher - No
Shari Handley - Yes
Ginger Hayes -
Richard Harrison - Yes
Richard Howland - No
Betsy Mills - No
Ellen Pack -
Teri Pettit - Abstain
Pam Reid - No
Ken Short - No
Maggie Stewart-Zimmerman -
Holly Timm -
Tina S. Vickery - No
Joe Zsdedeny - Abstain
Yes - 2; No - 6; Abstain - 2; Not voting - 5.Motion fails. November 3, 2000

Sept. 4th through Oct. 7th, 2000 Minutes

2005-08-21T13:55:00.000-07:00

Issue: Motion to Acquire Service Mark
Date:7 October 2000
Motion #00-32
That motion and reasoning behind it is stated below:
After due consideration, we recommend that the AB apply for the Service Mark "The USGenWeb Project" , as soon as possible.
Along those lines, after reading reams of stuff about TM's, SM's etc, we need to have Linda Lewis write a letter stating she has no objection to us doing this. After studying the information available on line in regard to the legalities involved, the only way there would be a clash would be if Linda filed an objection to the Project acquiring the SM's.
Motion by By: Ken Short
Second By: Maggie Stewart
Votes:
Barbara Dore -
Joy Fisher -
Shari Handley -
Ginger Hayes -
Richard Harrison -
Richard Howland - No
Betsy Mills -
Ellen Pack -
Teri Pettit -
Pam Reid -
Ken Short -
Maggie Stewart-Zimmerman -
Holly Timm - No
Tina S. Vickery -
Joe Zsdedeny - No
Yes - 0, No - 3, Not voting - 12Motion fails. 22 October 2000

Issue: Motion to Amend Motion 99-25
Date:7 October 2000
Motion #00-31
I move that Previously Adopted Motion 99-25 be amended to read:
That the Board Secretary not be currently serving as a Board member.
The appointee must either be knowledgeable in parliamentary procedure or be willing to learn proper procedure using Roberts Rules and be well versed in the Project Bylaws. Duties of the appointee shall be those assigned by the Chair (NC). The NC shall insure that the secretary be subscribed to all appropriate mailing lists. As a minimum these lists would be the USGENWEB-ALL-L, STATE-COORD-L, ARCHIVES-L, the Board-Exec-L and the Board-L.
Motion by By: Ken Short
Second By: Maggie Stewart
Votes:
Barbara Dore -
Joy Fisher - No
Shari Handley - No
Ginger Hayes - No
Richard Harrison -
Richard Howland - No
Betsy Mills - No
Ellen Pack - No
Teri Pettit - No
Pam Reid -
Ken Short - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - No
Tina S. Vickery - No
Joe Zsdedeny - No
Yes - 2, No - 10, Not voting - 3Motion fails. 15 October 2000

Issue: Formation of Grievance Committee
Date: October 2000
Motion #00-30
"The committee shall be composed of at least one CC from each region and one SC selected by the Representative at Large. But in any event an odd number of committee members shall be appointed so as to prevent tie votes. Richard Harrison will serve as the committee chairman. The Chairman will select a co-chairman from among the committee members. The NC will sit on the committee as provided for in the Bylaws.
The committee once seated will number each grievance, research the background of each and make a recommendation to the Board for a fair resolution of each complaint within 10 days with ten day extensions granted at the request of the committee chair. Any committee member(s), except the NC, named in a complaint will be excused from hearing and voting on that complaint and an alternate(s) will be selected by the chairman or his co-chairman to insure an odd number of votes. The committee must be mindful of the limited authority granted the Board in the Bylaws to resolve grievances."
Motion by By: Joe Zsdedeny
Second By: Ginger Hayes
Votes:
Barbara Dore -
Joy Fisher -
Shari Handley - Yes
Ginger Hayes -
Richard Harrison - Yes
Richard Howland -
Betsy Mills - Yes
Ellen Pack -
Teri Pettit - Yes
Pam Reid - Yes
Ken Short - Yes
Maggie Stewart-Zimmerman - No
Holly Timm -
Tina S. Vickery - No
Joe Zsdedeny - Yes
Yes - 7; No - 2; Abstain - 0; Not Voting - 6Motion Fails. 16 November 2000

Issue: Motion to Request Withdrawal of Archives Trademark Application
Date: 6 October 2000
Motion #00-29
"Whereas, the mark "USGenWeb" has been in public use since June 1996 as a Collective Membership mark[*] for the USGenWeb Project, a non-profit volunteer group providing free online genealogical services, and the derivative mark 'USGenWeb Archives' has been in public use since August 1996 as a service mark for the USGenWeb Project's archival services, and the derivative mark 'USGenWeb Archives Project' has been in use since that date as a Collective Membership mark for that subset of the Project's volunteers who manage and maintain that archival service, it is the finding of the USGenWeb Advisory Board that the USGenWeb Project as a group is the rightful holder of 'USGenWeb', 'USGenWeb Archives', and all derivative marks.
Whereas the USGenWeb Archive's Project's current Coordinator, Linda Lewis, filed[**] with the U.S. Patent and Trademarks Office (PTO) on 1 May, 2000, an application (Serial Number 78006402) in which "Linda Lewis" is listed as the name of the applicant, and "volunteer group" as the applicant entity type, that application containing the declaration that "no other person, firm, corporation or association has the right to use the mark", such an application, if granted, could deny to the USGenWeb Project the lawful right to use the marks by which it has identified the Project's member web sites for over four years.
Therefore, the USGenWeb Project Advisory Board officially requests that Linda Lewis withdraw her application as soon as possible, and that she furnish the Advisory Board with a bona fide copy or proof of her withdrawal of said application.
The Advisory Board further advises Linda Lewis that it is the Project's intention to retain the legal right to the USGenWeb Archives mark, and that if proof of withdrawal is not received by the Advisory Board within ten (10) business days of the passage of this motion, the Advisory Board will assume that withdrawal is not forthcoming and will proceed with other measures to protect the Project's right to the mark.
Recognizing that Linda's goal in making her application was to protect the USGenWeb Archives mark from unauthorized use by those not representing the USGenWeb Project, the Advisory Board assures Linda Lewis that if her application is withdrawn, the Advisory Board will act as expeditiously as possible to register the USGenWeb Project's legal right to the mark.
Recognizing that the authority for determining membership in the USGenWeb Archives Project lies with the Coordinator of the USGenWeb Archives Project, the Advisory Board further assures Linda Lewis that if her application is withdrawn, authority for granting or removing authorization to use the USGenWeb Archives mark to identify web sites as part of the USGenWeb Archives Project will be assigned by the USGenWeb Project to Linda Lewis as long as she is a member of the USGenWeb Project and holds the office of Coordinator of the USGenWeb Archives Project."
Motion by By: Teri Pettit
Second By: Ginger Hayes
Votes:
Barbara Dore - No
Joy Fisher - No Vote
Shari Handley - Yes
Ginger Hayes - Yes
Richard Harrison - No
Richard Howland - No Vote
Betsy Mills - Yes
Ellen Pack - Yes
Teri Pettit - Yes
Pam Reid - Abstain
Ken Short - No
Maggie Stewart-Zimmerman - No
Holly Timm - Yes
Tina S. Vickery - No Vote
Joe Zsdedeny - Yes
The voting period at an end by several hours - the vote totals are as follows on Motion 00-29A:
Yes - 7; No - 4; Abstain - 1; Not Voting - 3
Motion fails, 2/3 requirement not met. 9 October 2000.

Issue: Motion to Appoint Election Study Committee
Date: 4 September 2000
Motion #00-28
"I move that the USGenWeb Advisory Board appoint a special committee, the Election Study Committee, to study and make recommendations about the election process within the USGenWeb Project.
Said committee will consist of:
5 Advisory Board members ~ Proposed members of the committee are Holly Timm - Representative-At-Large (chair); Ellen Pack - Southeast / Mid- Atlantic CC Rep., Betsy Mills, Southwest / South Central SC Rep.; Tina Vickery, Northeast / North Central CC Rep., and Shari Handley, Southeast/Mid-Atlantic SC Rep.
5 State Coordinators;
10 County Coordinators;
National Coordinator ~ ex-officio.
The remaining members of the committee, (SC's and CC's), will be chosen by the Board Representative members of said Election Study Committee from a broad spectrum of individuals and viewpoints represented within the project.
Said committee is charged to discuss and make recommendations to the Board on:
a. Eligibility for voting including, but not limited to, eligible positions, definition of good standing, cutoff dates;
b. Standing Election Committee;
c. Voting mechanism including location and method;
d. Any and all other election issues brought up by the committee members or brought to their attention by others.
Said Election Study Committee would report to the USGenWeb Advisory Board and the USGenWeb Project membership no later than 6 weeks from creation. The recommendation report will be posted to the BOARD-L mailing list, as well as the STATE-COORD-L mailing list, and to the four regional lists for dissemination to each state XXGenWeb Project mailing lists.
Motion by By: Tina S. Vickery
Second By: Joy Fisher
Votes:
Barbara Dore - No
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - Yes
Richard Harrison - Yes
Richard Howland - Yes
Betsy Mills - Yes
Ellen Pack - Yes
Teri Pettit - Yes
Pam Reid - No Vote
Ken Short - No
Maggie Stewart-Zimmerman - No
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 11, No - 3, Abstain - 0, Not Voting - 1Motion passes. 12 September 2000

July 19th through August 17th 2000 Minutes

2005-08-21T13:53:00.000-07:00

Issue: Motion to Table Motion 00-27
Date: 7 August 2000
Table 00-27
"I move to table Motion 00-27."
Motion by By: Pam Reid
Second By: Maggie Stewart-Zimmerman
Votes:
Virginia Cisewski - No
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - No
Richard Howland - No
Gloria Mayfield - Yes
Betsy Mills - No
Teri Pettit - No
Jim Powell - No
Pam Reid - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 9; No - 6; Abstain - 0; Not voting - 0Motion to table 00-27 passes. 10 August 2000

Issue: Suspension of Linda Lewis
Date: 3 August 2000
Motion #00-27"I move to suspend Linda Lewis as Coordinator of the USGenWeb Archives until a final disposition on this issue."
Motion by By: Jim Powell
Second By: Virginia Cisewski
Votes:
Virginia Cisewski -
Barbara Dore -
Joy Fisher -
Shari Handley -
Ginger Hayes -
Richard Howland -
Gloria Mayfield -
Betsy Mills -
Teri Pettit -
Jim Powell -
Pam Reid -
Maggie Stewart-Zimmerman -
Holly Timm -
Tina S. Vickery -
Joe Zsdedeny -

Issue: Tabling of Motion 00-26
Date: 3 August 2000
Motion to Table"I move to table Motion 00-24a." (Motion number changed to 00-26)
Motion by By: Jim Powell
Second By: Virginia Cisewski
Votes:
Virginia Cisewski - No
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley -
Ginger Hayes -
Richard Howland -
Gloria Mayfield - Yes
Betsy Mills - Yes
Teri Pettit -
Jim Powell -
Pam Reid - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 9, No - 1, Not Voting - 4The motion to table passes. 5 August 2000

Issue: Member Not in Good Standing
Date: 29 July 2000
Motion #00-26"I move that, using the applicable portion of the below quoted, and passed, Motion #00-10 as having set the precedent, that Linda Lewis be declared a member not in good standing of the USGenWeb Project, and that she be asked to resign from the USGenWeb Project, for applying for a trademark using the reserved term "USGenWeb" without the knowledge and approval of the full Advisory Board."
Is numbered 00-24. This motion was subsequently amended by Richard to read as follows:
"I move that, using the applicable portion of the below quoted, and passed, Motion #00-10 as having set the precedent, that Linda Lewis be declared a member not in good standing of the USGenWeb Project, and that she be asked to resign from the USGenWeb Archives Project, for applying for a trademark using the reserved term "USGenWeb" without the knowledge and approval of the full Advisory Board."
Motion by By: Ginger Hayes
Second By: Virginia Cisewski
Amended By: Richard Howland
Explanation of the Motion Numbering on 00-24, 00-25, 00-26. "The motion to table 00-24a - the amended version of 00-24 was numbered 00-26 as 00-25 died when that motion to table was withdrawn."
The second call for tabling 00-24a was 00-26 which passed and was announced by Shari. Motion 00-27 was the motion made by Jim, Virginia - during all the uproar of 00-24 and 00-24a's table call (00-25) which was withdrawn and (00-26) which was simply stated as a motion to table 00-24a without extra info included.
Votes:
Virginia Cisewski -
Barbara Dore -
Joy Fisher -
Shari Handley -
Ginger Hayes -
Richard Howland -
Gloria Mayfield -
Betsy Mills -
Teri Pettit -
Jim Powell -
Pam Reid -
Maggie Stewart-Zimmerman -
Holly Timm -
Tina S. Vickery -
Joe Zsdedeny -

Issue: Trademarking of the USGW Archives
Date: 19 July 2000
Motion #00-23"I hereby move that The USGenWeb Advisory Board find Board members Barbara Yancey Dore, Maggie Zimmerman and Joy Fisher, as well as Archives Project Coordinator Linda Lewis not members in good standing in the USGenWeb Project."
Motion by By: Virginia Cisewski
Second By: Jim Powell
Votes:
Virginia Cisewski - Yes
Barbara Dore -
Joy Fisher - No
Shari Handley - No
Ginger Hayes - Yes
Richard Howland - No
Gloria Mayfield -
Betsy Mills - No
Teri Pettit -
Jim Powell - Yes
Pam Reid - No
Maggie Stewart-Zimmerman - No
Holly Timm - No
Tina S. Vickery - No
Joe Zsdedeny - No
Yes - 3; No - 9; Abstain - 0; Not voting - 3Motion fails. 29 July 2000

July 2nd, 2000 through July 17th, 2000 Minutes

2005-08-21T13:51:00.000-07:00

Issue: USGW Domains
Date: 17 July 2000
Motion #00-22I MOVE:"That the USGenWeb Project's domains usgenweb.org, usgenweb.net and usgenweb.com be immediately registered to reflect these changes:Registrant: The USGenWeb ProjectAdministrative Contact: Holly TimmBilling Contact: Ginger Hayes"
Motion by By: Virginia Cisewski
Second By: Jim Powell
Votes:
Virginia Cisewski - Yes
Barbara Dore - No
Joy Fisher - No
Shari Handley - No
Ginger Hayes - Yes
Richard Howland - No
Gloria Mayfield - No Vote
Betsy Mills - No
Teri Pettit - No Vote
Jim Powell - Yes
Pam Reid - No
Maggie Stewart-Zimmerman - No
Holly Timm - Yes
Tina S. Vickery - No
Joe Zsdedeny - No
Yes - 4; No - 9; Abstain - 0; Not voting - 2Motion fails. 25 July 2000

Issue: Table Motion 21 for Amendments
Date: 15 July 2000
Motion #00-21a"Therefore, as a Board member, I move that we lay Motion 00-21 on the table until such time as Teri or a volunteer steps forward to amend the motion."
Motion by By: Joy Fisher
Second By: Betsy Mills
Votes:
Virginia Cisewski -
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes -
Richard Howland -
Gloria Mayfield -
Betsy Mills - Yes
Teri Pettit -
Jim Powell -
Pam Reid - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery -
Joe Zsdedeny - Yes
By my count, the vote for Motion 00-21a is as follows:Yes - 8, No - 0, Abstain - 0; Not voting - 7.Motion fails.

Issue: Motion to Expedite
Date: 3 July 2000
Motion #00-21"I move that henceforth in all instances where an Advisory Board motion has been made and seconded, and is followed by at least two independent calls for the question: (1) that voting can proceed, with or without discussion, with or without a numbered motion and with or without the approval of the National Coordinator; (2) that said motion shall be automatically approved should it receive the number of aye votes necessary under the Bylaws; and (3) that the only exception shall be when the Bylaws call for a 48-hour membership notice period."
Motion by By: Teri Pettit
Second By: Virgina Cisewski
Votes:
Virginia Cisewski -
Barbara Dore -
Joy Fisher -
Shari Handley -
Ginger Hayes -
Richard Howland -
Gloria Mayfield -
Betsy Mills -
Teri Pettit -
Jim Powell -
Pam Reid -
Maggie Stewart-Zimmerman -
Holly Timm -
Tina S. Vickery -
Joe Zsdedeny -
Yes - 0; No - 0; Abstain - 0; Not Voting - 15.Motion fails.

Issue: Appeal to NC's Ruling the Motion to expedite urgent votes as out of order.
Date: 5 July 2000
AppealOn 3 July 2000, the following motion was madeby Teri Pettit and seconded by Virginia Cisewski:" Whereas 'the great purpose of all rules and forms is to subserve the will of the assembly rather than to restrain it; to facilitate, and not to obstruct, the expression of their deliberative sense' (Robert's Rules of Order), I move that henceforth in all instances where an Advisory Board motion has been made and seconded, and is followed by at least two independent calls for the question: (1) that voting can proceed, with or without discussion, with or without a numbered motion and with or without the approval of the National Coordinator; (2) that said motion shall be automatically approved should it receive the number of aye votes necessary under the Bylaws; and (3) that the only exception shall be when the Bylaws call for a 48-hour membership notice period."
On 4 July 2000, the Motion was ruled out of order by the NC with the following comments:"The motion above made by Teri and seconded by Virginia is an attempt to make a bylaws change. The AB does not have the authority to make a bylaws change. This also flies in the face of RRO and therefore is declared out of order."
on 5 July 2000, an appeal to this decision was made by Virgina Cisewski and seconded by Ginger Hayes stating:I appeal this decision on the basis that:1. the motion in no way conflicts with law, bylaws or parliamentary procedure as applied in a continuous meeting2. the motion is necessary for the Advisory Board to fulfill its obligations to the membership as set forth in said bylaws.
Appeal By: Virgina Cisewski
Second By: Ginger Hayes
Votes:
Virginia Cisewski - NO
Barbara Dore -
Joy Fisher -
Shari Handley -
Ginger Hayes - NO
Richard Howland -
Gloria Mayfield -
Betsy Mills - abstain
Teri Pettit - NO
Jim Powell - NO
Pam Reid - abstain
Maggie Stewart-Zimmerman -
Holly Timm - NO
Tina S. Vickery - NO
Joe Zsdedeny - abstain
9 voting - we have a quorum3 abstain - 6 No votesThe ruling that the Motion To Expedite is out-of-order is overruled.The Motion to Expedite is on the floor.

Issue: Special Project Votes
Date: 2 July 2000
Motion #00-20: "I move that State Level Special Projects with CC's meeting the cutoff date be allowed a vote in the Fiscal Year 2000 election."
Motion By: Maggie Stewart-Zimmerman
Second By: Barbara Dore
Votes:
Virginia Cisewski - Yes
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - Yes
Richard Howland - Yes
Gloria Mayfield - Yes
Betsy Mills - Yes
Teri Pettit - Yes
Jim Powell - Aye
Pam Reid - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Aye
Yes - 15; No - 0; Abstain - 0Motion passes. 3 July 2000

June 4th, 2000 through June 28th, 2000 Minutes

2005-08-21T13:49:00.000-07:00

Issue: Elections Procedures
Date: 28 June 2000
Motion #00-19: "I move that the Election Committee be directed to follow election procedure as was followed in previous elections -- one State Coordinator and one Asst. State Coordinator per state/special project and any County Coordinator/Assistant County Coordinator/Town Coordinator/Special Project File Manager be allowed to vote."
Motion By: Betsy Mills
Second By: Jim Powell
Votes:
Virginia Cisewski - Yes
Barbara Dore -
Joy Fisher - Yes
Shari Handley - Abstain
Ginger Hayes - Yes
Richard Howland - Yes
Gloria Mayfield -
Betsy Mills - Yes
Teri Pettit - Yes
Jim Powell - Yes
Pam Reid - Yes
Maggie Stewart-Zimmerman -
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Vote results - the vote not yet ended - until 10:30 PM EST 7/1/00 is as follows:Yes - 11; No - 0; Abstain - 1; Have not yet voted - 3The Motion is declared passed.1 July 2000
If any of the 3 members who have not voted still wish to do so before the vote time period ends please do so. The record will be amended if you chose to do so.

Issue: Grievance Against Elizabeth Harris
Date: 22 June 2000
Board Statement: The Board finds the grievance of Diane Kelly against NCGenWeb SC Elizabeth Harris to be without foundation or merit, and wishes to give a statement of support for Ms. Harris' conduct involving the vote in question. Further, the Board finds reason to believe that Ms. Kelly's grievance was filed with the intent to discredit and malign Ms. Harris, as well as Mr. Carson Turner. We find no cause to doubt the integrity of either Ms. Harris or Mr. Turner in this or any other matter. The Board encourages the CCs of NCGenWeb to use our Bylaws and accepted parliamentary procedure to bring unruly members to account so that the wonderful work you do can continue without disruption.USGenWeb Advisory BoardTimothy Stowell, Chairman, Presiding

Issue: Affirm Cut-Off Date
Date: 5 June 2000
Motion #00-18: "While I have a concern that a few worthy CCs may not get to vote this time. I would bet you a dime to a bagel that if they feel as strongly about this Project as I do they would gracefully give up the vote so that the other several hundred voting members would feel that their vote fell where they aimed it to fall. Tell me, dear friends, is it more right that one voter or a few voters be denied than for the hundreds that part with their apathy and vote be denied their due rights? I think not. Remember last time when ten votes separated the runoff for the NC position? Eleven more phony votes would have disenfrancised a true majority. Keep this in mind if nit picking starts over the motion below. Until just a few days ago I sided with those who protested the April 1, 2000 date. I am quite naive at times believing that all feel as I do about honesty and such. But the evidence will continue to mount that the motion below is the right course to take. And remember, this Board and any Board has the right and duty to make motions not specifically prohibited by the ByLaws.
I hereby move that the April 1, 2000 cutoff date be affirmed.."
Motion By: Joe Zsdedeny
Second By: Maggie Stewart
Votes:
Virginia Cisewski - No
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - No
Richard Howland - No
Gloria Mayfield - No Vote
Betsy Mills - No
Teri Pettit - No
Jim Powell - No
Pam Reid - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - No
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 7; No - 7; Not voting - 1While this is a tie vote and I could vote here, doing so one way or the other, will not change the outcome. 21 June 2000

Issue: Cut-Off Date
Date: 5 June 2000
Motion #00-17: "I move that the April 1, 2000 cut off date for voter eligibility be declared contrary to the Bylaws of the USGenWeb Project and that this Board instruct the Elections Committee that all members of the USGenWeb Project are eligible to vote in accordance with the duly adopted Bylaws of The USGenWeb Project."
Motion By: Ginger Hayes
Second By: Virginia Cisewski
Votes:
Virginia Cisewski - Yes
Barbara Dore - No
Joy Fisher - No
Shari Handley - No
Ginger Hayes - Yes
Richard Howland - No
Gloria Mayfield - No Vote
Betsy Mills - Yes
Teri Pettit - Yes
Jim Powell - Yes
Pam Reid - No
Maggie Stewart-Zimmerman - No
Holly Timm - Yes
Tina S. Vickery - No
Joe Zsdedeny - No
Yes - 6; No - 8; Not voting - 1Motion fails. 21 June 2000

Issue: Good Standing
Date: 4 June 2000
Motion #00-16: "It is the responsibility of each member of The USGenWeb Project to demonstrate membership in good standing by; promoting a positive public image of the project, and working to enhance its good name and reputation, and contributing to its operations. In addition, members must respond promptly to email, actively support researchers' efforts to find information, maintain their website with appropriate, up-to-date content, and serving as a good example of the guidelines and standards of The USGenWeb Project."
Motion By: Maggie Stewart
Second By: Barbara Dore
Votes:
Virginia Cisewski -
Barbara Dore -
Joy Fisher -
Shari Handley -
Ginger Hayes -
Richard Howland -
Gloria Mayfield -
Betsy Mills -
Teri Pettit -
Jim Powell -
Pam Reid -
Maggie Stewart-Zimmerman -
Holly Timm -
Tina S. Vickery -
Joe Zsdedeny -
Yes - 0; No - 0; Abstain - 0; Not voting - 15.Motion fails for lack of interest. 16 June 2000

May 10th through June 4th 2000 Minutes

2005-08-21T13:43:00.000-07:00

Issue: Repeal of Motion #00-12
Date: 4 June 2000
Motion #00-15: It was my intent that with making of this motion #00-12 that notice be served to all that they could not inappropriately display or be little the USGWP name or image. It was and could be used to keep persons that would do such from running for office. However it was not my intent to open the door to hunt down honest protesters who attempted to correct their mistake. That is why I inserted a time limit. To allow for compliance. There for I move to Rescind, Repeal, or Annul. Motion #00-12.
Motion By: Richard Howland
Second By: Joe Zsdedeny
Votes:
Virginia Cisewski - Yes
Barbara Dore - No
Joy Fisher - Yes
Shari Handley - Abstain
Ginger Hayes - Yes
Richard Howland - Yes
Gloria Mayfield - Yes
Betsy Mills - Yes
Teri Pettit - Yes
Jim Powell - Yes
Pam Reid - Yes
Maggie Stewart-Zimmerman - No
Holly Timm - No
Tina S. Vickery - Abstain
Joe Zsdedeny - Yes
The voting results on Motion 00-15 - to overturn Motion 00-12 are as follows:Yes - 10No - 3Abstain - 2Motion passes. 8 June 2000

Issue: Grievances made by C. Hammett
Date: 3 June 2000
Motion #00-14: "By submitting these grievances to the Board the "aggrieved" party(s) is/are invoking Section I of Article XIV which requests the Advisory Board to advise on issues related to grievances and appeals. My advice is that the grievances are purely spiteful and meant to disrupt and cause disarray among the Project members."
Motion By: Joe Zsdedeny
Second By: Betsy Mills
Votes:
Virginia Cisewski - No
Barbara Dore - Yes
Joy Fisher - No Vote (Yes, but received too late to be counted)
Shari Handley - Yes
Ginger Hayes - No
Richard Howland - No Vote
Gloria Mayfield - Yes
Betsy Mills - Yes
Teri Pettit - No
Jim Powell - No Vote
Pam Reid - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 9; No - 3; Abstain - 0; Not voting - 3
The motion regarding Carole Hammett's grievances passes. Ms. Hammett's grievances are dismissed. A note to this effect has been sent to Ms. Hammett. 12 June 2000

Issue: Election Committee Chair
Date: 24 May 2000
Motion #00-13:"I move that we appoint Roger Swafford Chairperson of the Election Committee, and further that we provide him with the list of volunteers and let him choose his own committee members as has been done in the past."
Motion By: Virginia Cisewski
Second By: Jim Powell
From the NC: In the expediency of time, I'm asking for unanimous consent on this motion so that Roger can get the committee in place and on the job. What unanimous consent means in this instance: We can skip discussing this for 48 hours and then voting for 48 hours. There will not be a vote as such. If not more than 2 members object to the motion, it will automatically pass.
Hearing no opposition to Motion 00-13, it automatically passes by unanimous consent as of 7 AM 5/26 EST.

Issue: Protest logos in non-compliance.
Date: 16 May 2000
Motion #00-12:"I move to find the logos (know as protest logo's) as inappropriate and in non-compliance, and those displaying them after 23:59 on 21 May, 2000 "NOT" to be in good standing with USGWP."
Motion By: Richard Howland
Second By: Maggie Stewart-Zimmerman
Votes:
Virginia Cisewski - No
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - No Vote
Richard Howland - Yes
Gloria Mayfield - No
Betsy Mills - Yes
Teri Pettit - No
Jim Powell - No Vote
Pam Reid - No
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
Yes - 9; No - 3; Abstain - 0; Not voting - 2; voting late - 1Motion carries. 23 May 2000

Issue: Grievance Procedure
Date: 10 May 2000
Motion #00-11:"I move that our NC provide a FAIR forum to hear the grievance(s) against himself and Board Members."
Motion By: Jim Powell
Second By: Virginia Cisewski
Votes:
Virginia Cisewski - Yes
Barbara Dore - No Vote
Joy Fisher - No
Shari Handley - No Vote
Ginger Hayes - Yes
Richard Howland - No Vote
Gloria Mayfield - No Vote
Betsy Mills - No Vote
Teri Pettit - No Vote
Jim Powell - Yes
Pam Reid - Abstain
Maggie Stewart-Zimmerman - No Vote
Holly Timm - No Vote
Tina S. Vickery - No
Joe Zsdedeny - No Vote
The voting totals are: Yes - 3; No - 2; Abstain - 1; Not voting: 9.Quorum not met; motion fails. 15 May 2000

Mar. 10th, 2000 through May 1st, 2000 Minutes

2005-08-21T13:41:00.000-07:00

Issue: Motion for USGW to sever its relationship with USGenWeb Census Project, Inc.
Date: 1 May 2000
Motion #00-10:" I move that the USGenWeb Project sever its relationship with the USGenWeb Census Project, Inc. headed by Ron Eason. This Census Project has incorporated as a FOR PROFIT corporation using the reserved term "USGenWeb" without the Advisory Board's knowledge or approval.
I further move that USGenWeb post a notice on all pages stating that The USGenWeb Census Project, Inc headed by Ron Eason is in no way connected with the USGenWeb Project.
I further move that the USGenWeb Project attempt to notify each and every submitter of the fact that the USGenWeb Census Project, Inc headed by Ron Eason is no longer associated with the USGenWeb Project."
Motion By: Joy Fisher
Second By: Holly Timm
A motion was made and passed immediately that the 48 hour discussion period on this motion be waived.
Votes:
Virginia Cisewski - No
Barbara Dore - Yes
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - No Vote
Richard Howland - Yes
Gloria Mayfield - No Vote
Betsy Mills - Yes
Teri Pettit - No
Jim Powell - No
Pam Reid - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - Yes
The results of voting on Motion 00-10: Yes - 10; No - 2; Not voting - 3The motion passes. 4 May 2000

Issue: Motion to Ratify Delinking of Census Project
Date: 14 April 2000
Motion #00-09: "I move that the board ratify the National Coordinator's delinking of the Census Project."
Motion By: Betsy Mills
Second By: Tina Vickery
Votes:
Virginia Cisewski - No
Barbara Dore - No Vote
Joy Fisher - No Vote
Shari Handley - No
Ginger Hayes - No Vote
Richard Howland - Yes
Gloria Mayfield - No Vote
Betsy Mills - Yes
Teri Pettit - No
Jim Powell - No Vote
Pam Reid - No Vote
Maggie Stewart-Zimmerman - No Vote
Holly Timm - Yes
Tina S. Vickery - Yes
Joe Zsdedeny - No
On Motion 00-9 - "'the board ratify the National Coordinator's delinking of the Census Project.'"At the end of the 48 hour voting period or thereabouts:The following votes had been cast: Yes - 4; No - 4; Abstain - 0; Not voting - 7Quorum not met; Motion fails.For the record: After the voting period had ended, two more votes have been received - for the record - No - 1; Abstain - 1. 28 April 2000

Issue: Motion to Over Ride Delink of Census Project
Date: 6 April 2000
Motion #00-08: "I make the Motion to over ride the National Coordinator's delink of the USGenWeb Census Project."
Motion By: Richard Howland
Second By: Jim Powell
Votes:
Virginia Cisewski - Yes
Barbara Dore - No
Joy Fisher - No
Shari Handley - Yes
Ginger Hayes - Yes
Richard Howland - No
Gloria Mayfield - Yes
Betsy Mills - No
Teri Pettit - Yes
Jim Powell - Yes
Pam Reid - No
Maggie Stewart-Zimmerman - No
Holly Timm - No
Tina S. Vickery - No
Joe Zsdedeny - Yes
The results of the voting on Motion 00-8 - 'to over ride the National Coordinator's de-link of the USGenWeb Census Project.' Is as follows:Yes - 7; No - 8; Abstain - 0 The motion fails. 14 April 2000

Issue: Reconsider Motion to Postpone Action on Motion 00-06
Date: 21 March 2000
Motion #00-06b: "I move that the motion to postpone motion 00-6 be reconsidered.."
Motion By: Shari Handley
Second By: Pam Reid
Votes:
Virginia Cisewski - Yes
Barbara Dore - No
Joy Fisher - No
Shari Handley - Yes
Ginger Hayes - Yes
Richard Howland - No
Gloria Mayfield - Yes
Betsy Mills - No
Teri Pettit - Yes
Jim Powell - No Vote
Pam Reid - Yes
Maggie Stewart-Zimmerman - No
Holly Timm - No
Tina S. Vickery - No
Joe Zsdedeny - Yes
The results of the vote on Motion 006-06b are as follows: Yes - 7; No - 7; Abstain - 0; Not voting - 1This left the vote at a tie, which the NC has to break.
The NC cast a vote of 'Yes'.The final totals are thus: Yes - 8; No - 7; Abstain - 0; Not Voting - 1The postponement of Motion 00-6 and subsequent admendments are put on hold until the empty Board seat is filled.

Issue: Reconsider Motion to Postpone Action on Motion 00-06
Date: 19 March 2000
Motion #00-07: "'I move that the motion to postpone motion 00-6 be reconsidered."
Motion By: Holly Timm
Second By: Richard Howland
Votes:
Motion #00-07 was ruled out of order - it was called dead.

Issue: Motion to Postpone Action on Motion 00-06
Date: 13 March 2000
Motion #00-06a: "I move to postpone any action on Motion 00-6, including the discussion period of the motion, until a representative from the USGW Census Project is seated on this board."
Motion By: Ginger Hayes
Second By: Shari Handley
Votes:
Virginia Cisewski - Aye
Barbara Dore - Nay
Joy Fisher - No
Shari Handley - Yes
Ginger Hayes - Yes
Richard Howland - No
Gloria Mayfield - No Vote
Betsy Mills - No
Teri Pettit - Yes
Jim Powell - Yes
Pam Reid - Abstain
Maggie Stewart-Zimmerman - Abstain
Holly Timm - Abstain
Tina S. Vickery - No
Joe Zsdedeny - Yes
The results of the vote to postpone action on Motion 00-6 are as follows:Yes - 6; No - 5; Abstain - 3; not voting - 1.The motion carries to postpone action on Motion 00-6 until a CP rep is seated.

Issue: Combining of the Two Census Projects
Date: 10 March 2000
Motion #00-06: "I move as follows:
For clarity, the term "Census II" refers to the project currently known as the Census Project, and "Census I" refers to the project currently known as The Archives Census Project.
In order to bring the two census projects currently operating in the USGenWeb Project together,
1. The name of the project will be "The USGenWeb Census Project"
2. Census files to be housed in a directory chosen by the Archives/Digital Library staff, according to their guidelines. The directories that are currently being used by Census II to be purged and made available for storage of census transcription software or other items as deemed necessary by the merged Census Project staff and management. All database files, new or previously existing, are to be stored in an appropriate Archives/Digital Library directory.
3. The census files will be formatted and uploaded to the appropriate directory of the Archives/Digital Library by the Census Project staff member (FM or other supportive personnel). Archives FMs will handle only regular Archives files. The Census directories will have separate password access from the rest of the Archives/Digital Library.
4. Personnel from both Census I and II to be combined. In cases where there ends up to be more than 1 state census coordinator/FM for a combined state, the coordinators/FMs for that state will be given the opportunity to become co-coordinators.
5. An election to be held *as soon as possible* (not wait until July) to elect a Census Project Coordinator. Staff from what *was* both Census I and II to be eligible to vote, including state census coordinators, FMs and current management teams and supportive personnel.
6. Autonomy, as laid out in the bylaws, for the integrated Census Project.
7. Regarding the national and state tables of content (TOC) and adjacent or related Census Project pages: After the special election for Census Project Coordinator has taken place, and a new Census Project management team is in place, a determination will be made by the new mgmt team as to whether to use the existing TOC style from Census I, Census II, or to come up with something completely new.
8. The USGenWeb Project Advisory board will have the authority to de-link either project if that project fails to act in good faith."
Motion By: Shari Handley
Second By: Barbara Dore
Votes:
Virginia Cisewski -
Barbara Dore -
Joy Fisher -
Shari Handley -
Ginger Hayes -
Richard Howland -
Kay Mason -
Gloria Mayfield -
Betsy Mills -
Teri Pettit -
Jim Powell -
Pam Reid -
Maggie Stewart-Zimmerman -
Holly Timm -
Tina S. Vickery -
Joe Zsdedeny -

Jan. 18, 2000 through March 3, 2000 Minutes

2005-08-21T13:39:00.000-07:00

Issue: Nomination for Census Project Board Seat
Date: 03 March 2000
Motion #00-05: "Since the Census Project Advisory Board position has been declared vacant, I move that the position be filled with Ron Eason."
Motion By: Joy Fisher
Second By: Joe Zsdedeny
Motion 00-5 was withdrawn by Joy Fisher. 7 March 2000

Issue: Census Project Board Seat
Date: 26 February 2000
Motion #00-04: "I move that the Census Project Board seat be declared vacant."
Motion By: Joe Zsdedeny
Second By: Richard Howland
Votes:
Virginia Cisewski - No
Barbara Dore - Aye
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - Yes
Richard Howland - Yes
Kay Mason - No Vote
Gloria Mayfield - No Vote
Betsy Mills - Yes
Teri Pettit - Yes
Jim Powell - Yes
Pam Reid - Aye
Maggie Stewart-Zimmerman - Yes
Holly Timm - Abstain
Tina S. Vickery - Yes
Joe Zsdedeny - Aye
Motion 00-4 - to declare the Census Project Board seat vacant is passed with the following totals: Yes - 12; No - 1; Abstain - 1; Not voting/votes not received - 2. 4 March 2000

Issue: Motion to Table Motion 00-03
Date: 09 February 2000
Motion #00-03a: "At present, the USGenWeb Census Project has, in effect, been disenfranchised. They have no representative on this Board, since Kay Mason has, in effect, vanished and been untraceable for almost eight months yet the Board has not sought to declare her officially "Missing" or allowed the Census Rep's position to be filled.To proceed with this Motion while denying the Census Project the voice granted them in the Bylaws is a subversion of the democratic process.I therefore move to table this motion until the Census Project is allowed the representation guaranteed them in the Bylaws."
Motion By: Virginia Cisewski
Second By: No Second
Votes:
Virginia Cisewski - Aye
Barbara Dore - Nay
Joy Fisher - No
Shari Handley - No
Ginger Hayes - No
Richard Howland - Nay
Kay Mason - No Vote
Gloria Mayfield - No
Betsy Mills - No
Teri Pettit - Nay
Jim Powell - Abstain
Pam Reid - No
Maggie Stewart-Zimmerman - Nay
Holly Timm - Abstain
Tina S. Vickery - No
Joe Zsdedeny - Nay
Results of the move to Table Motion 00-3 - Yes - 1; No - 12; Abstain - 2; not voting - 1Move to Table the Motion fails. 17 February 2000

Issue: Repeal of Motion 99-4
Date: 07 February 2000
Motion #00-03: "Motion 99-4 was, I believe, ill conceived when passed and has since served to divide and obscure rather than to assist the development of the Project and to enlighten. It tries to legitimize actions which have caused the Census Project files to be unsearchable and not under the USGenWeb directory system but rather under a Rootsweb directory. It has been used to further obscure the unfortunate wording in the ByLaws as to the meanings of phrases which some of the ByLaws arthors have attempted to clarify to deaf ears. Therefore, I move to rescind Motion 99-4."
Motion By: Joe Zsdedeny
Second By: Richard Howland
Votes:
Virginia Cisewski - No
Barbara Dore - Aye
Joy Fisher - Yes
Shari Handley - Yes
Ginger Hayes - Yes
Richard Howland - Yes
Kay Mason - No Vote
Gloria Mayfield -
Betsy Mills - Yes
Teri Pettit - No
Jim Powell - No
Pam Reid - Yes
Maggie Stewart-Zimmerman - Yes
Holly Timm -
Tina S. Vickery - Yes
Joe Zsdedeny - Aye
Motion 00-3 - to rescind Motion 99-4 is passed with the following totals: Yes - 10; No - 3; Not voting/votes not received - 3. 23 February 2000

Issue: Use of USGenWeb Project Screen Shots
Date: 02 February 2000
Motion #00-02: "I move that we allow Mr. Neibauer permission to use screen shots of our National Pages in his book "How to do Everything with Yahoo!"
Motion By: Joy Fisher
Second By: Teri Pettit
Votes: - Motion Withdrawn by Joy Fisher
Motion 00-02: Per the request of Tim Stowell I have the following comments about the request to use screen shots:1. This request should not have been put to a vote. It is micro-management in the extreme.2. What should have happened is Pam should have notified Tim of the request. Tim would have informed Pam this gentleman could (or could not) use screen shots of the USGW National pages only. Pam would have passed on the answer to the gentleman making the request. Tim would have informed the board of his action. If Tim felt that he'd like to get the Boards input for whatever reason, that's fine, but he should be free to make decisions on items like this.3. The above matter falls under what I consider to be day to day operations. "The National Coordinator is responsible for the day-to-day administration of The USGenWeb Project and serves as the public representative for the project." (Bylaws Article VI, Section 2). If the National Coordinator cannot make a decision on such minor matters, why do we have a National Coordinator? Ken ShortBoard Secretary
Acknowledgement that Motion 00-2 has been withdrawn. - Tim Stowell, 10 February 2000

Issue: Historian for The USGenWeb Project
Date: 18 January 2000
Motion #00-01: "I move that The USGenWeb Project Advisory Board create the office of Project Historian. The Historian will be chosen from among interested volunteers and appointed to the office by the Advisory Board and the National Coordinator. The duties of the Historian shall consist of gathering and compiling the history of The USGenWeb Project, from various resources, and to add to that history on an ongoing basis. Each new Advisory Board may elect to appoint it's own Historian. If, for some reason, the Historian neglects to fulfill his or her appointed duties the Advisory Board and the National Coordiantor may choose a new Historian as needed."
Motion By: Ginger Hayes
Second By: Joe Zsdedeny
Votes:
Virginia Cisewski - No
Barbara Dore - Aye
Joy Fisher - Abstain
Shari Handley - Yes
Ginger Hayes - Yes
Richard Howland - Yes
Kay Mason - No Vote
Gloria Mayfield - Yes
Betsy Mills - No
Teri Pettit - No
Jim Powell - No
Pam Reid - No
Maggie Stewart-Zimmerman - Yes
Holly Timm - Abstain
Tina S. Vickery - Yes
Joe Zsdedeny - Aye
Motion 00-01: The vote totals on Motion 00-1 to appoint a historian for the Project: Yes - 8; No - 5; Abstain - 2; Not Voting - 1. The motion is declared failed - 2/3 rule not met. 29 January 2000

June 5th, 1999 through July 12th, 1999 Minutes

2005-08-21T13:35:00.000-07:00

Issue: Determination on the status of the length of the terms of the CC Representatives elected in the Special Election held in January, 1999.
Date: 5 June 1999
Motion #99-15E:It was moved, and seconded, in Executive Session, that the following Statement be placed on the Nominations site and distributed to the general membership:
"In Executive Session, the USGenWeb Advisory Board has determined that the position of NE/NC CC Representative currently held by Bonnie Briggs and the position of SE/MA CC Representative currently held by Jim Powell were elected in the Special Election to serve the remainder of those terms, and therefore should not have been included in the current election.The USGenWeb Advisory Board offers its sincere apologies and deep regrets, most especially to persons already nominated for those positions."
The Motion 99-15E, reached quorum and the National Coordinator declared the motion passed at 1:12 a.m. EDT, this date. Vote tally: 11 Aye; 0 Nay; 4 not voting.

Issue: Clarification of Election Regions & Nomination Procedures
Date: 6 June 1999
#99-16E:It was moved and seconded in Executive Session that the USGenWeb Bylaws be clarified as such:
1) the "regions" remain as they are for another year.
2) An eligible voter in good standing is eligible to hold an advisory board position for the region for which they volunteer.
3) Nominations for regional advisory board seats must come from an eligible voter FROM THAT REGION.
4) In addition to the positions of National Coordinator and Member at Large, eligible voters will vote for their choice of nominees for the vacancies for the region in which they volunteer.
In Executive Session, this Motion failed to pass. It was decided that a motion was unnecessary as the above procedure has been used historically.

Issue: Resolution to Accept the Resignation of Trey Holt
Date: 6 June 1999
Motion: #99-17: I move we except Trey Holt's resignation taking effect on August 31, 1999.I'd like to take this time to thank Trey for serving the USGenWeb Project as a member of the advisory board, and his continued service to those researching in Texas, as SC of TXGenWeb.
Motion By: Bridgett Smith
Second By: Bill Oliver
Votes:
Bonnie McVicar-Briggs - Aye
Ginger Cisewski - Aye
Trey Holt ----
Yvonne James -Henderson - Aye
Kay Mason ----
Betsy Mills - Aye
Bill Oliver - Aye
Jim Powell Jr - Aye
Pam Reid - Aye
Bridgett Smith - Aye
Lynn Waterman - Aye
Beth Wills - Aye
Joe Zsedeny - Aye
Megan Zurawicz - Aye
David Young - Aye
Motion 99-17 is declared passed 13-aye 2 - not voting. 22 June 1999

Issue: Appointment of Jim Powell as Chair of the Elections Committee
Date: 21 June 1999
Motion #99-18: It was moved that The AB Board appoint Jim Powell as Chair of the Elections Committee
Motion By: David Young
Second By: Joe Zsedeny
The NC requested that due to the urgency of this Motion - may we skip discussion and go straight to voting? If there is any objection to going ahead with a vote please say so, otherwise please cast your vote accordingly.
Votes:
Bonnie McVicar-Briggs - Aye
Ginger Cisewski - Aye
Trey Holt - Aye
Yvonne James -Henderson - Aye
Kay Mason ----
Betsy Mills - Aye
Bill Oliver - Aye
Jim Powell Jr - Aye
Pam Reid - Aye
Bridgett Smith - Aye
Lynn Waterman - Aye
Beth Wills - Aye
Joe Zsedeny - Aye
Megan Zurawicz - Aye
David Young - Aye
With 13 Aye votes - 2 not voting - the NC declares Motion 99-18 passed to appoint Jim Powell as the Elections Committee Chair. 23 June 1999.

Issue: Alternative Official USGW Logo
Date: 26 June 1999
Motion #99-19: I move that the board accept the eagle logo, created by Ginger, as an alternative official logo for the use of the Project.
Motion By: Megan Zurawicz
Second By: Yvonne James-Henderson
Votes:
Bonnie McVicar-Briggs - Aye
Ginger Cisewski - Aye
Trey Holt - Nay
Yvonne James -Henderson ----
Kay Mason ----
Betsy Mills - Aye
Bill Oliver - Aye
Jim Powell Jr - Aye
Pam Reid - Aye
Bridgett Smith - Aye
Lynn Waterman ----
Beth Wills - Aye
Joe Zsedeny - Aye
Megan Zurawicz - Aye
David Young - Aye
Motion 99-19 (adoption of alternative national logo) passes with 11 yes - 1 no - 4 not voting 08 July 1999.

Issue: Votes in uncontested elections
Date: 12 July 1999
Motion #99-21: Where as, no ballots where issued and will not be issued to the following regions; Northwest/Plains Region and Southeast/Mid-Atlantic Region, for the 1999 Advisory Board elections for the CC-Representatives, due to the CC-Representative races in both of these regions having only one candidate for the board seat for that region, I move that Bill Oliver, Advisory Board Secretary, be directed, by this Board to cast one vote for each of the following candidates: Northwest/Plains Region, CC Representative: Maggie Stewart-Zimmerman and Southeast/Mid-Atlantic Region, CC Representative: Teri Pettit, thus insuring they are properly elected as the bylaws require.
Motion By: Bonnie McVicar-Briggs
Second By: Lynn Waterman
Votes:
Bonnie McVicar-Briggs - Aye
Ginger Cisewski - Aye
Trey Holt ----
Yvonne James -Henderson - Aye
Kay Mason ----
Betsy Mills - Aye
Bill Oliver - Aye
Jim Powell Jr - Aye
Pam Reid - Aye
Bridgett Smith - Aye
Lynn Waterman - Aye
Beth Wills - Aye
Joe Zsedeny - Aye
Megan Zurawicz - Aye
David Young - Aye
Motion 99-21 passes with 14 yes - 0 no - 1 not voting. 14 July 1999.

May 12th through June 1st, 1999

2005-08-21T13:33:00.000-07:00

Issue: Resolution to Accept Kim Meyers' resignation
Date: 12 May 1999
Motion #99-11:Megan Zurawicz moved to accept Kim Meyers resignation from the Advisory Board, with regrets. The motion was seconded and the National Chairman assigned the number 99-11 to the motion. With several board members expressing their regrets, the motion voting was:
Motion by: Megan Zurawicz
Second by: Betsy Mills
Votes:
Bonnie McVicar-Briggs - Aye
Ginger Cisewski - Aye
Trey Holt - Aye
Yvonne James -Henderson - Aye
Kay Mason ----
Betsy Mills - Aye
Bill Oliver - Aye
Jim Powell Jr - Aye
Pam Reid - Aye
Bridgett Smith - Aye
Lynn Waterman - Aye
Beth Wills - Aye
Joe Zsedeny - Aye
Megan Zurawicz - Aye
Motion 99-11 carries with 13 Ayes, one member not voting. May 20, 1999

Issue: Resolution to purging Census data from non-USGenWeb Archives directories
Date: May 21, 1999
Motion #99-12 "Whereas directories are being inappropriately used for unintended archival purposes it is hereby resolved that all archival data directories not under the USGW XXGenWeb Archives and containing census data be purged immediately of all such data and the census data placed in the appropriate XXGenWeb archives. This includes but is not limited to the ftp://ftp.rootsweb.com/pub/census/ directory. It is further resolved that Dr Brian Leverich be requested to return the USGW Census Account(s) to the USGW Archives Census Accounts.
Motion by: Joe Zsedeny
Second by: Yvonne James-Henderson
Votes:

Issue: Tabling of Motion #99-12
Date: May 21, 1999
Motion to Table Motion #99-12: I move that we table this motion until the Board is at full compliment again.
Motion by: Bridgett Smith
Second by: Ginger Cisewski
Votes:
Bonnie McVicar-Briggs
Ginger Cisewski- Aye
Trey Holt - Aye
Yvonne James - Henderson ----
Kay Mason - Aye
Betsy Mills ----
Bill Oliver - Aye
Jim Powell Jr - Aye
Pam Reid - Aye
Bridgett Smith - Aye
Lynn Waterman - Aye
Beth Wills - Aye
Joe Zsedeny ----
Megan Zurawicz ----
The Voting period beginning Friday evening and 48 hours having elapsed, it is presumed that Motion to Table Motion 99-12 carries with 10 Ayes, 00 Nays, 04 members not voting. 24 May 1999.

Issue: Confirmation of David Young as Northeast/North Central Region Representative to the Board.
Date: May 25, 1999
Motion #99-13 I make a motion That David Young be confirmed as the Northeast/North Central Region Representative.
Motion by: Joe Zsedeny
Second by: Betsy Mills
Votes:
Bonnie McVicar-Briggs - Aye
Ginger Cisewski ----
Trey Holt -Aye
Yvonne James -Henderson - Aye
Kay Mason ----
Betsy Mills - Aye
Bill Oliver -Abstain
Jim Powell Jr - Aye
Pam Reid - Aye
Bridgett Smith - Abstain
Lynn Waterman ----
Beth Wills ----
Joe Zsedeny - Aye
Megan Zurawicz - Aye
8 Ayes, 0 Nays, 2 Abstain and 5 not voting - a quorum of 9 being reached - this Motion is declared passed, 28 May 1999.

Issue: Motion to appoint Ginger Cisewski as Chair of the Elections Committee.
Date: June 1, 1999
Motion #99-14: Since others that I have asked have responded with a negative, and since Ginger Cisewski will not be running for any position in the coming election, I recommend that she be appointed by the Advisory Board as Chair of the Elections Committee(s), and that this Board assist her in every way to get the job completed. Make it a motion if necessary.
Motion By: Bill Oliver
Second By: Kay Mason
Votes: Question called by Beth Wills
Bonnie McVicar-Briggs - Aye
Ginger Cisewski ----
Trey Holt - Aye
Yvonne James -Henderson - Aye
Kay Mason - Aye
Betsy Mills - Aye
Bill Oliver - Aye
Jim Powell Jr - Aye
Pam Reid - Aye
Bridgett Smith - Aye
Lynn Waterman - Aye
Beth Wills - Aye
Joe Zsedeny - Aye
Megan Zurawicz - Aye
David Young - Aye
NC Declares that with 14 votes in as of 12:20 AM - 14 aye 0 nay 1 not voting - Motion 99-14 to appoint Ginger as the Chair for the Elections Committee is declared passed. 4 June 1999

Mar. 16th through April 27th, 1999 Minutes

2005-08-21T13:32:00.000-07:00

Issue: Resolution to accept Jan Craven's resignation
Date: 16 Mar 1999
Motion #99-6: I move to accept Jan Craven's resignation from the board. Amended to add: According to the Bylaws Article VI, Section 8, the advisory board will appoint a replacement to serve until the next scheduled election.
Motion by: Betsy Mills
Second by: Megan Zurawicz Votes below are on Amending of the Motion, followed by Vote on the Motion.
Votes:
Cisewski, Virginia "Ginger" - Yes - Yes
Craven, Jan
Holt, Trey - Yes - Yes
James-Henderson, Yvonne - Yes - Yes
Lewis, Linda - Yes - Yes
Mason, Kay - Yes - Yes
McVicar-Briggs, Bonnie - Yes - Yes
Mills, Betsy - No - no vote
Myers, Kim - no vote - no vote
Oliver, Bill - Yes - Yes
Powell, Jim - Yes - Yes
Smith, Bridgett - Yes - Yes
Waterman, Lynn - Yes - Yes
Wills, Beth - Yes - Yes
Zurawicz, Megan - Yes - Yes
Amendment to motion passes - 12 yes; 1 no; 2 not voting. Amended motion passes - 12 yes; 0 no; 3 not voting.

Issue: Resolution to appoint Joe Zsedeny as Archives Rep
Date: 23 Mar 1999
Motion #99-7:I move that we appoint Joe in accordance with Archive project recommendation if he is willing to so serve.
Motion by: Megan Zurawicz
Second by: Yvonne James-Henderson Votes below are on Tabling of the Motion, followed by Vote on the motion.
Votes:
Cisewski, Virginia "Ginger" - Yes - Yes
Archives seat vacant -
Holt, Trey - no vote - Yes
James-Henderson, Yvonne - No - Yes
Reid, Pam - seat vacant - Yes
Mason, Kay - Yes - out of town
McVicar-Briggs, Bonnie - Yes - Yes
Mills, Betsy - No - Yes
Myers, Kim - Yes - Yes
Oliver, Bill - Yes - Yes
Powell, Jim - Yes - Yes
Smith, Bridgett - Yes - Yes
Waterman, Lynn - Yes - Yes
Wills, Beth - Yes - Yes
Zurawicz, Megan - No - Yes
Motion to Table 99-7 passed 3/24/99 - 9 yes; 3 no; 1 not voting; 2 seats vacant; Motion 99-7 untabled and passed 4/10/99 - 13 yes; 0 no; 1 not voting

Issue: Resolution to Appoint Linda Lewis - Tombstone Rep
Date: 2 Apr 1999
Motion #99-8: And Whereas the Tombstone Project has submitted the name of Linda Lewis to be their Board Representative and whereas I believe that although at times it may seem otherwise, Linda Lewis does have the best interests of the project at heart, I further move to appoint Linda Lewis as the Tombstone Representative.
Motion by: Jim Powell
Second by: Yvonne James-Henderson
Votes:
Cisewski, Virginia "Ginger" - no vote
Archives seat vacant -
Holt, Trey - Yes
James-Henderson, Yvonne - Yes
Tombstone seat vacant -
Mason, Kay - no vote
McVicar-Briggs, Bonnie - no vote
Mills, Betsy - Yes
Myers, Kim - no vote
Oliver, Bill - no vote
Powell, Jim - Yes
Smith, Bridgett - Sick
Waterman, Lynn - no vote
Wills, Beth - no vote
Zurawicz, Megan - ISP problems
Motion defeated - 4 yes; 1 sick; 1 ISP problems; 8 unknown - Subsequently it was discovered that the Board having never accepted Pam Reid's resignation as Tombstone Rep, which she rescinded, was welcomed back to the Board by fellow members.

Issue: Resolution to accept Celia Synder's resignation as Webmaster.
Date: 14 Apr 1999
Motion #99-9: I move that the Advisory Board accept, with appreciation and gratitude for her services, Celia Snyder's resignation as USGenWeb Project Webmaster.
Motion by: William N Oliver
Second by: Jim Powell
Votes:
Cisewski, Virginia "Ginger" - Yes
Joe Zsedeny - Yes
Holt, Trey -
James-Henderson, Yvonne - Yes
Reid, Pam - Yes
Mason, Kay -
McVicar-Briggs, Bonnie - Yes
Mills, Betsy - Yes
Myers, Kim - Yes
Oliver, Bill - Yes
Powell, Jim - Yes
Smith, Bridgett - Yes
Waterman, Lynn - Yes
Wills, Beth - Yes
Zurawicz, Megan - Yes
Motion passed 4/16/99 - 13 yes; 2 not voting

Issue: Appointment of Webmaster
Date: 26 Apr 1999
Motion #99-10: I move to appoint Pam Reid as Webmaster for our project's National website.
Motion by: Yvonne James-Henderson
Second by: Megan Zurawicz
Motion #99-10 as Amended:In as much as both Kay Mason and Pam Reid have expressed the desire to be the webmaster of the USGenWeb Project's national pages, that an election be held to choose a webmaster.
Motion by: Bonnie McVicar-Briggs
Second by: William N Oliver
Votes:
-----------------------------------------------
Issue: Amendment to Appointment of Webmaster
Date: 27 Apr 1999
Motion #99-10:I move that motion 99-10: Be amended to say: In as much as both Kay Mason and Pam Reid have expressed the desire to be the webmaster of the USGenWeb Project's national pages, that an election be held to choose a webmaster.
Motion by: Bonnie McVicar-Briggs
Second by: William N Oliver
Votes:
Cisewski, Virginia "Ginger" - Yes
Joe Zsedeny - Yes
Holt, Trey - Yes
James-Henderson, Yvonne - Yes
Reid, Pam - Abstain
Mason, Kay - Yes
McVicar-Briggs, Bonnie - Yes
Mills, Betsy - Yes
Myers, Kim - Yes
Oliver, Bill - Yes
Powell, Jim - Yes
Smith, Bridgett - Yes
Waterman, Lynn - Yes
Wills, Beth - Yes
Zurawicz, Megan - Yes
Motion passed 5/1/99 - 14 yes; 1 abstain

Feb 17th, 1999 through Mar. 5th, 1999 Minutes

2005-08-21T13:27:00.000-07:00

Issue: Adjournment
Date: 17 Feb 1999
Motion #99-1: I move that the Advisory Board adjourn.
Motion by:
Second by:
Votes:
Cisewski, Virginia "Ginger"
Craven, Jan
Holt, Trey
James-Henderson, Yvonne
Lewis, Linda
Mason, Kay
McVicar-Briggs, Bonnie
Mills, Betsy
Myers, Kim
Oliver, Bill
Powell, Jim
Smith, Bridgett
Waterman, Lynn
Wills, Beth
Zurawicz, Megan
Failed to obtain a quorum; motion fails

Issue: Advisory Board Secretary position
Date: 17 Feb 1999
Motion #99-2: I move that the motion to appoint a secretary, which was tabled in the Oct. 4, 1998 meeting, be reopened and a secretary be elected by the Advisory Board from among the membership of said Board, with the duties and responsibilities as follows
1. To post board minutes
2. To number all motions
3. To declare the status of motions including quorum of votes and the point at which enough votes have been posted to decide the motion, plus the final tally of votes
4. To post Board announcements to all Regional lists
5. To maintain the Advisory Board passwords as a backup in order to pass them on to the next authorized National Coordinator, whether interim or elected.
Motion by: Ginger Cisewski
Second by: Bill Oliver
Votes:
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Holt, Trey
James-Henderson, Yvonne - Aye
Lewis, Linda - Aye
Mason, Kay
McVicar-Briggs, Bonnie - Aye
Mills, Betsy
Myers, Kim
Oliver, Bill - Aye
Powell, Jim
Smith, Bridgett
Waterman, Lynn - Aye
Wills, Beth - Aye
Zurawicz, Megan - Aye
Secretary nominees: Bill Oliver and Tim Stowell
Bill - 8
Tim - 5
Abstain - 1
Not voting - 1

Issue: Domain registration
Date: 27 Feb 1999
Motion #99-3: I move that the Advisory Board direct Brian Leverich, as technical contact for the domains, usgenweb.org and usgenweb.net, to contact InterNIC for the purpose of changing the administrative contact from Nancy Trice to Tim Stowell, in keeping with the policy that the administrative contact be the current National Coordinator.
Motion by: Megan Zurawicz
Second by: Beth Wills
Votes:
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Lewis, Linda - Aye
Mason, Kay
McVicar-Briggs, Bonnie - Aye
Mills, Betsy - Aye
Myers, Kim
Oliver, Bill - Aye
Powell, Jim - Aye
Smith, Bridgett - Aye
Waterman, Lynn - Aye
Wills, Beth - Aye
Zurawicz, Megan - Aye

Issue: Census Project split from Archives
Date: 16 Feb 1999
Motion #99-4: I move that the following statement be issued to as many mailing lists as possible, and that the first paragraph be immediately posted to The USGenWeb Project web page concerning the special projects:
"We, "The USGenWeb Project Advisory Board," want to remind all persons involved with "The USGenWeb Project" that all original records that are transcribed and submitted to any special project whether it be "The USGenWeb Archives Project," "The USGenWeb Census Project," "The USGenWeb Tombstone Project,"or any other special project, they are a part of The USGenWeb Project's "digital library" known as "The USGenWeb Project Archives." Patrons who submit data to "The USGenWeb Project Archives," through any of its special projects, should feel confident and be aware that no matter what directory the data they have submitted may reside, it is a part of "The USGenWeb Project Archives." Patrons should also be aware that the directory locations of any data submitted may change from time to time within "The USGenWeb Project Archives" for organizational purposes."

The Board strongly recommends that the special project, named in the bylaws as "The USGenWeb Archives Project," leave the job of transcribing original US census records and recruiting volunteers for the same purpose to the special project named in the bylaws as, "The USGenWeb Census Project," and that "The USGenWeb Archives Project" should otherwise direct their efforts to transcribing the other vast volumes of original records that need to be transcribed in this country. "The USGenWeb Census Project" should continue to notify the file managers of "The USGenWeb Archives Project" when new transcriptions are completed so that these files may be included with original scanned images or other county file structures as may have been established or deemed necessary. It is further the recommendation of this board that at such time that "The USGenWeb Census Project" completes its mission and all US census original records are transcribed and uploaded to the "digital library" known as "The USGenWeb Project Archives," that an assessment should be done of "The USGenWeb Project Archives" and any duplicated files be combined."
Motion by: Trey Holt
Second by: Bill Oliver
Votes:
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Nay
Holt, Trey - Aye
James-Henderson, Yvonne
Lewis, Linda - not placed on Board until 2/17/99
Mason, Kay - Aye
McVicar-Briggs, Bonnie - Aye
Mills, Betsy
Myers, Kim
Oliver, Bill - Aye
Powell, Jim - Aye
Smith, Bridgett - Aye
Waterman, Lynn - Aye
Wills, Beth - Aye
Zurawicz, Megan - Aye

Issue: Resolution to name USGWP Digital Library
Date: 5 Mar 1999
Motion #99-5: I Move the adoption of the following Resolution:
Whereas, the USGenWeb Project has amassed huge amounts of data, with the purpose of making it available to all researchers free of charge, and
Whereas that purpose remains unchanged, and this collection of data has become large enough that diversification has become necessary, and
Whereas the Bylaws of The USGenWeb Project addressed this in Article XIII by separating the digital library commonly referred to as "the Archives" into separate entities, naming them The USGenWeb Archives Project, The USGenWeb Census Project, and The USGenWeb Tombstone Project, and provided for the creation of future Special Projects, appointment of Coordinators for them, and specified how these things must be accomplished, and
Whereas common sense indicates that each Special Project should have its own directory and its own infrastructure for file creation, uploading and file maintenance and not have their files co-mingled with those of any other Special Project, therefore be it
RESOLVED:
That the Special Projects of the USGenWeb Project be known collectively as the USGenWeb Project Digital Library and a page be placed on the national website atwww.usgenweb.org/library.html and atwww.usgenweb.net/library.html as a main entrance to the Digital Library, with all Special Projects of the USGenWeb Project being listed, a brief history of each Special Project, as well as a link provided there to each Special Project, and
That each Special Project will maintain their own directory and infrastructure, separate from any other Special Project, and further
That duplication of the efforts of any Special Project by any other Special Project is counterproductive and not to be done; whenever possible, volunteer submissions will be referred to the appropriate Special Project, and
That the National Coordinator of the USGenWeb Project will instruct the Webmaster for The USGenWeb Project to place this Resolution on the Special Projects page of the national website within 48 hours of its adoption by the Advisory Board, and
That the Secretary of the USGenWeb Advisory Board be required to distribute this Resolution to all the Regional Mailing Lists, the State Coordinators List, and the unofficial USGenWeb -Discuss and USGenWeb-ALL lists within the same 48 hour period.
Motion by: Ginger Cisewski
Second by: Bridgett Smith Votes below are on Tabling of the Motion.
Votes:
Cisewski, Virginia "Ginger" - No
Craven, Jan - No
Holt, Trey - No
James-Henderson, Yvonne - No
Lewis, Linda - Yes
Mason, Kay
McVicar-Briggs, Bonnie - No
Mills, Betsy - No
Myers, Kim
Oliver, Bill
Powell, Jim - No
Smith, Bridgett - No
Waterman, Lynn - No
Wills, Beth - No
Zurawicz, Megan - No
Declared illegal motion by the NC per Article 16 - Section 5. Motion subsequently withdrawn.

Motion 98-16 through Motion 98-21, 1998 Minutes

2005-08-21T13:25:00.000-07:00

Motion #98-18: To post a synopsis of this executive session to the board list and the national web page.
Motion by: Kay Mason
Second by: Jan Craven
Votes:
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Heidel, Kathy Welch - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Martens, Gary -
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett -
Wills, Beth - Present

Motion #98-19: To add Bob Bamford's position to the ballot.
Motion by: Kay Mason
Second by: Betsy Mills
Votes:
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Aye
Heidel, Kathy Welch - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Martens, Gary -
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett -
Wills, Beth -

Motion #98-20: Because several members had to leave the meeting, I move to adjourn due to a lack of a quorum.
Motion by: Kim Myers
Second by: Ginger Cisewski
Votes:
Cisewski, Virginia "Ginger" - Aye
Craven, Jan -
Davis, Terry -
Heidel, Kathy Welch - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Martens, Gary -
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam -
Smith, Bridgett -
Wills, Beth - Present

Issue: Resignation of Terry Davis, NW/Plains Region SC Representative
Date: 23 Dec 1998
Motion #98-21: I move that the resignation of Terry Davis be regretfully accepted, and that the next highest vote-getter for the NW/Plains Region, Bill Oliver, be named as temporary successor. I further move that the position of NW/Plains SC Rep be added to the ballot in the upcoming election.
Motion by: Ginger Cisewski
Second by: Kay Mason
Votes:
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Heidel, Kathy Welch - Aye
Holt, Trey -
James-Henderson, Yvonne - Aye
Martens, Gary -
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Wills, Beth -

Dec.16th though Dec. 22nd, 1998 Minutes

2005-08-21T13:22:00.000-07:00

Issue: USGENWEB-ALL-L List
Date: 16 Dec 1998
Motion #98-13: I move that the board not involve itself with the continuation or non-contination of the USGENWEB-ALL-L list; I further move that the board should not involve itself with the creation of a new list for The USGenWeb Project.
Motion by: Betsy Mills
Second by: Terry Davis
Votes:
Bamford, Bob - Present
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Aye
Heidel, Kathy Welch - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim -
Reid, Pam - Excused
Smith, Bridgett - Aye
Wills, Beth - Aye

Issue: Interim NW/Plains and SE/MA CC positions
Date: 16 Dec 1998
Motion #98-14: I would like to make a motion that we have Gary Martens fill the NW/Plains and Betty Sellers fill the SE/Mid-Atlantic Representative-Interim Positions until the Elections take place in January and representatives are elected to fill the vacancies.
Motion by: Kathy Heidel
Second by: Ginger Cisewski
Votes:
Bamford, Bob - Present
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Aye
Heidel, Kathy Welch - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy -
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Wills, Beth -

Issue: Adjournment
Date: 18 Dec 1998
Motion #98-15: I move that this session of The USGenWeb National Advisory Board be adjourned until January 2, 1999. The Board members wil be available to take care of any necessary business during this time.
Motion by: Kay Mason
Second by: Ginger Cisewski
Votes:
Bamford, Bob - Present
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Aye
Heidel, Kathy Welch - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Martens, Gary - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam -
Smith, Bridgett - Aye
Wills, Beth - Aye

Issue: Resignation of Bob Bamford, Interim National Coordinator and NE/NC CC Rep
Date: 22 Dec 1998
The Advisory Board of The USGenWeb Project met in emergency session on Monday, December 21, 1998, at 7:00 PM (CST). Bob Bamford, Acting National Coordinator has submitted his resignation:

"Genealogy is a hobby, we all enjoy the research, the contacts, the comradery and the thrill of the search. All of us, as part of that hobby, volunteer in various genealogical and historical organizations, to both further our knowledge of the hobby and make a contribution to its furtherance. It can be fun and rewarding but unlike the work we do to gain our livelihood it provides no remuneration save that of having made a contribution.

"When this volunteerism reaches a point that it is no longer rewarding, no longer provides satisfaction, but instead becomes a burden, it is time to dissassociate yourself from those organizations that no longer provide any benefit.

"I therefore submit my, unequivocal, resignation from all positions in the National USGenWeb organization, effective immediately, and direct said organization to immediately remove my name and e-mail address from all national pages. I will be unsubbing from all national mailing lists, immediately upon confirmation that this message has been received."
Motion #98-16: I move that the resignation of Bob Bamford be regretfully accepted.
Motion by: Jan Craven
Second by: Kathy Heidel
Votes:
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Heidel, Kathy Welch - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Martens, Gary -
Mason, Kay - Present
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett -
Wills, Beth - Aye

Motion #98-17: To appoint Beth Wills Acting Interim National Coordinator
Motion by: Kim Myers
Second by: Ginger Cisewski
Votes:
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Heidel, Kathy Welch - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Martens, Gary -
Mason, Kay -
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett -
Wills, Beth - Abstain

Dec 3rd through Dec. 15th, 1998 Minutes

2005-08-21T13:20:00.000-07:00

Issue: Link from RootsWeb to The USGenWeb Project national website.
Date: 3 Dec 1998
Motion #98-9: Due to a number of requests by County Coordinators, I move that we, as the National Advisory Board, request and approve of RootsWeb placing a link from the main RootsWeb web page toThe USGenWeb Project main page.
Motion by: Beth Wills
Second by: Bridgett Smith
Votes:
Bamford, Bob - Present
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Aye
Heidel, Kathy Welch - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie -
Wills, Beth - Aye

Issue: Offer from System Integrators, Inc.
Date: 13 December 1998
Motion #98-10: I move that the attached letter from Toby White-Beebe of System Integrators Inc. be forwarded to The USGenWeb Archives Project. The Archives Project shall be authorized to establish a dialog with the said company for the purposes of determining what value would exist from a possible agreement with the said company. Any agreements shall be subject to approval by The USGenWeb Advisory Board. The Board representative from the Archives project shall from time to time provide updates to the Board on the progress of any discussions.
30 November 1998
U.S.GenWeb ProjectInterim National CoordinatorMr. Bob Bamford
Dear Sir,I am writing you on behalf of a Company that I work in an attempt toestablish communication and get the initial "ball rolling". Though I do nothave authority to speak for the Company, I have talked to the CEO of theCompany and he is very interested in hearing more on what I have proposed.The Corporation, System Integrators, Inc., has been in business for 25 yearsnow and has been a top level producer of Publishing Software for theInternational Magazine and Newspaper publishing industries. In its earlyyears, System Integrators, Inc. produced terminals and connective softwareto Mainframe Computers. More recently, as the personal computers becamemore prevalent, System Integrators, Inc. provided emulation boards toconnect PC's to the Tandem Mainframes. Ever changing with today'stechnologies, System Integrators, Inc. continues to lead the marketplace insoftware and it's connectivity to mainframes.What I had proposed to my CEO, Mr. Frank Washington, was to find out whetherwe, as the software writers, had the ability to turn on some type of switchthat would allow our customers to be able to "forward" their dailyobituaries to your project's archives ? We already produce the softwarethat our customers use to create their obituary columns, why can't we keepall future typing to a minimum ? I know that the volunteers that are typingpast documents are extremely overworked and if there is a way to "keep up"with today, why not ? My continued thoughts would be that on a daily orweekly basis, our customers could compile their data, push their button andforward the data on to a central receiving point designated by GenWeb forfinal archiving ?Right now, the thoughts are rough, the intent and benefits are long lasting.I would continue to assume, that as the individual transcribers receive"posting" credits for their work, so could the "donating" newspaper oragency receive the same byline(s) ? System Integrators, Inc. would only bereceiving compensatory compensation from it's customers for the addedfeature(s) provided by this ability vs. sharing a byline by donation.My question(s) to you are;1. In what form would the U.S.GenWeb Project prefer to receive the daily orweekly information ? After researching the Idaho records this morning onthe FTP site, even the Census has been transcribed into ASCII text ?2. Presuming that down the road, that "this" project were in test phases,would it be better to FTP the information to a receiving site for furtherprocessing ? or directly into it's final resting grounds ?3. We also provide a format for the industry using Adobe's PDF ( PortableDocument Format ) which carries all of the pictures, text and fonts as asingle document. It is fully searchable and can be modified, if so need be.Would this be a better option ?I am quite sure that there are many more details to work out before we canget this project going ? I will be stepping out of the picture as thingsprogress, as relaying information between sources has a tendency to fallapart if not monitored properly and this is not part of the scope for thedepartment I do work in. I hope that my insight into the needs of GenWeband my insight into my Company's abilities can work out a mutuallybeneficial partnership.Looking forward to hearing from you soon.Sincerely,Toby White-BeebeNetwork/System SpecialistSYSTEM INTEGRATORS, INC.1300 National DriveSacramento, CA 95834(916) 929-9481 ext. 3432Business Email ; whitebeebe@sii.comBusiness Website ; http://www.sii.comPersonal Email ; twbeebe@2xtreme.netCc: Julia M Case, Editor RootsWeb Review
Motion by: Trey Holt
Second by: Yvonne James-Henderson
Votes:
Bamford, Bob - Present
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Nay
Davis, Terry - Aye
Heidel, Kathy Welch - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Wills, Beth - Aye

Issue: Resignation of Debbie Wafford, NW/Plains CC Rep
Date: 10 Dec 1998
Motion #98-11: I move to accept Debbie Wafford's resignation and to include the Northwest/Plains CC Rep. position in the upcoming election.
Motion by: Ginger Cisewski
Second by: Kay Mason
Votes:
Bamford, Bob - Present
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Aye
Heidel, Kathy Welch - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wills, Beth - Aye

Issue: Resignation of Holly Timm, Se/Mid-Atlantic CC Rep
Date: 15 Dec 1998
Motion #98-12: I move that we accept Holly Timm's resignation from SE/Mid-Atlantic CC Rep, with regrets, and that we add her position to the upcoming election for replacement.
Motion by: Kay Mason
Second by: Trey Holt
Votes:
Bamford, Bob - Present
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Aye
Heidel, Kathy Welch - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Wills, Beth - Aye

Nov. 8th through Nov. 23rd, 1998 Minutes

2005-08-21T13:18:00.000-07:00

Issue: Temporary Chair
Date: 8 Nov 1998
Motion #98-5: To elect Betsy Mills to serve as Temporary Board Chair to preside over the election of an Acting National Coordinator.
Motion by: Bob Bamford
Second by: Kim Myers
Votes:
Bamford, Bob - Abstain
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Unavailable
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Abstain
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth - Aye

Issue: Nancy Trice's Resignation
Date: 8 Nov 1998
Motion #98-6: To adopt the following resolution accepting Nancy Trice's resignation as National Coordinator:
RESOLVED that it is with deep regret that, after days of discussion regarding the National Coordinator's resignation, Nancy Trice has advised us that she will not rescind her resignation. Please join with us in thanking Nancy for her past and continued service to The USGenWeb Project.

Your National Advisory Board will now move on to selecting a temporary replacement and setting up an election for a National Coordinator to serve the balance of the term.

Concurrently, we will be addressing the many issues that have not been addressed for the past two months.

Please bear with us during this most trying time. We have always had the best interests of the volunteers at heart and will now proceed with those interests and those of the project as our continuing goal.
Motion by: Pam Reid
Second by: Bob Bamford
Votes:
Bamford, Bob - Aye
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Unavailable
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth - Aye

Issue: The chair has received only one nomination for Acting National Coordinator. Bob Bamford has agreed to serve if elected. There being no other nominations, the chair asks for all in favor of electing Bob Bamford Acting National Coordinator to say "aye."
Date: 13 Nov 1998
Votes:
Bamford, Bob - Abstain
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Unavailable
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy -
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth - Aye

Issue: Fill the vacant CC Advisory Board Representative position for the SW/SC region.
Date: 16 Nov 1998
Motion #98-8: In accordance with Article VI, Section 8 of the Bylaws, I move that based upon input received from volunteers in the SW/SC region the Advisory Board appoint Kathy Heidel to fill the currently vacant position of CC Representative for the SW/SC region until the next scheduled election. And that the same said position of CC Representative for the SW/SC region be added to the ballot for the next scheduled election to be held in or about January 1999 for the purpose of electing a National Coordinator. All candidates for this position should meet the qualifications for Local Coordinator Representative as listed in Article VI, Section 9 of the Bylaws.
Motion by: Trey Holt
Second by: Betsy Mills
Votes:
Bamford, Bob -
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Unavailable
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth -

Issue: Grievance/Mediation Committee
Date: 23 Nov 1998
Motion #98-3: I move that the USGenWeb National Advisory Board, in accordance with
ARTICLE XIV. GRIEVANCE PROCEDURES AND APPEALS PROCESS

Section 1. All members of The USGenWeb Project have the right to request that the Advisory Board advise on issues related to grievances and appeals and to mediate, if necessary.
Section 2. Members should submit their grievance or appeal to one or more of the board representatives from their region.

create a committee to advise and mediate grievances and appeals submitted to them. The 15 members of the USGenWeb Advisory Board, with the National Coordinator as an ex officio member, will serve on this committee as a Committee of the Whole. The Grievance/Mediation Committee members will organize themselves and select a Chair of this committee. They will make any necessary rules to govern the advisory and mediation process. The National Advisory Board, as members of the Grievance/Mediation Committee, will forward all requests related to grievances and mediation to the Grievance/Mediation Committee for action. In order to protect the privacy of the people involved in the grievance and appeals process, the Grievance/Mediation Committee will meet on a private mailing list. The Grievance/Mediation Committee will report, the outcome of all issues brought to them, on the Board-L mailing list. The USGenWeb Project members involved in these issues will have the right to request that their names be omitted from these reports.
Motion by: Kay Mason
Second by: Ginger Cisewski
Votes:
Bamford, Bob - Present
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Unavailable
Heidel, Kathy Welch - Aye
Holt, Trey -
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth - Aye

Oct 4th through October 26th, 1998 Minutes

2005-08-21T13:16:00.000-07:00

Issue: Medium for future board meetings
Date: 4 Oct 1998
Motion by Maureen Reed: That future meetings be held on the GenConnect Board that the National Coordinator has set up.
Seconded by: Debbie Wafford
Votes:
Bamford, Bob - Nay
Cisewski, Virginia "Ginger" -
Craven, Jan - Nay
Davis, Terry - Nay
Holt, Trey - Aye
James-Henderson, Yvonne - Nay
Mason, Kay - Nay
Mills, Betsy - Nay
Myers, Kim -
Reed, Maureen - Aye
Reid, Pam - Nay
Smith, Bridgett - Nay
Timm, Holly - Nay
Wafford, Debbie - Aye
Wills, Beth -

Motion by Yonne James-Henderson: That email be the medium for future board meetings
Seconded by: Pam Reid
Votes:
Bamford, Bob - Aye
Cisewski, Virginia "Ginger" -
Craven, Jan - Aye
Davis, Terry - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim -
Reed, Maureen - Nay
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Nay
Wills, Beth - Aye

Issue: Email list for discussion of grievances
Date: 4 Oct 1998
Motion by Maureen Reed: Since the NC has been refused a list as the bylaws require at RootsWeb, I move that the NC obtain this list elsewhere at her discretion.
Seconded by: Debbie Wafford
Votes:
Bamford, Bob - Nay
Cisewski, Virginia "Ginger" -
Craven, Jan - Nay
Davis, Terry - Nay
Holt, Trey - Nay
James-Henderson, Yvonne - Nay
Mason, Kay - Nay
Mills, Betsy - Nay
Myers, Kim -
Reed, Maureen - Aye
Reid, Pam - Nay
Smith, Bridgett - Nay
Timm, Holly - Nay
Wafford, Debbie - Aye
Wills, Beth - Nay

Issue: Subscribing to USGenWeb-All
Date: 16 Oct 1998
Motion #98-1: I move that Celia be directed to change the wording on http://www.usgenweb.org/volunteers/mail.html from:
"All Project Volunteers: Subscribe to the USGenWeb-All Mail List: This list is for discussion, questions, and sharing information among county hosts. You will also find a number of state coordinators here since some of them also host various counties. Everyone in The USGenWeb Project is invited to subscribe to usgenweb-all-l. To subscribe, send an email to: USGENWEB-ALL-L-request@rootsweb.com. Leave the subject blank and in the body put: subscribe."
to:
"All Project volunteers: Optionally, subscribe to the USGenWeb-All Mail List: This unofficial list is for discussion, questions, and sharing information among county hosts. You will also find a number of state coordinators here since some of them also host various counties. Everyone in The USGenWeb Project is invited to subscribe to usgenweb-all-l. To subscribe, send an email to: USGENWEB-ALL-L-request@rootsweb.com. Leave the subject blank and in the body put: subscribe."
Motion by: Maureen Reed
Second by: Debbie Wafford
Votes:
Bamford, Bob - Aye
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Nay
Reed, Maureen - Aye
Reid, Pam - Aye
Smith, Bridgett -
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth - Aye

Issue: Maureen Reed's resignation
Date: 26 Oct 1998
Motion #98-4: To accept Maureen Reed's resignation and select a new member per Article VI, Section 8, of the Bylaws.
Motion by: Holly Timm
Second by: Betsy Mills
Votes:
Bamford, Bob - Aye
Cisewski, Virginia "Ginger" - Aye
Craven, Jan - Aye
Davis, Terry - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reed, Maureen - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth - Aye

Oct 4, 1998 Minutes

2005-08-21T13:15:00.000-07:00

Issue: The usgenweb.com domain
Date: 4 Oct 1998
Motion by Holly Timm: That discussion of the usgenweb.com domain be tabled until such time that The USGenWeb Project is incorporated as non-profit or Dale Schneider changes his position.
Seconded by: Pam Reid
Votes:
Bamford, Bob - Aye
Cisewski, Virginia "Ginger" -
Craven, Jan - Aye
Davis, Terry - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim -
Reed, Maureen - Nay
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth -

Issue: Establish an Elections Committee
Date: 4 October 1998
Motion by Maureen Reed: To appoint Kay Mason to Chair an Elections Committee to be charged with setting up procedures for the next election. All arrangements by this committee are to be subject to the approval of the Board.
Seconded by: Holly Timm
Votes:
Bamford, Bob - Aye
Cisewski, Virginia "Ginger" -
Craven, Jan - Aye
Davis, Terry - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim -
Reed, Maureen - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth -

Issue: Bylaws Review Committee
Date: 4 Oct 1998
Motion by Bob Bamford: That the question be tabled and further discussed among the board in a medium that would allow for sufficient reflection.
Seconded by: Betsy Mills
Votes:
Bamford, Bob - Aye
Cisewski, Virginia "Ginger" -
Craven, Jan - Aye
Davis, Terry - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim -
Reed, Maureen - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth -

Issue: Should a RootsWeb representative be part of the board?
Date: 4 Oct 1998
Motion by Kay Mason: To table discussion of whether or not a RootsWeb representative should be part of The USGenWeb Advisory Board
Seconded by: Bob Bamford
Votes:
Bamford, Bob - Aye
Cisewski, Virginia "Ginger" -
Craven, Jan - Aye
Davis, Terry - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim -
Reed, Maureen - Nay
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth -

Issue: Make the archives of the Board-L email list public
Date: 4 Oct 1998
Motion by Kay Mason: That the archives of Board-L be made public
Seconded by: Bob Bamford
Votes:
Bamford, Bob - Aye
Cisewski, Virginia "Ginger" -
Craven, Jan - Aye
Davis, Terry - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim -
Reed, Maureen - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth -

September 1, 1998 Minutes

2005-08-21T13:09:00.000-07:00

Issue: Domain registrations
Date: 1 Sep 1998
Motion: "For the domains, www.usgenweb.org and www.usgenweb.net, make:
Owner: "The USGenWeb Project"
Administrative Contact: (The Current NC) Nancy Trice
Technical Contact: Brian Leverich
Billing Contact: Brian Leverich"
Votes:
Bamford, Bob - Aye
Cisewski, Virginia "Ginger" - Unavailable
Craven, Jan - Aye
Davis, Terry - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reed, Maureen - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Trice, Nancy -
Wafford, Debbie - Unavailable
Wills, Beth - Aye
Email sent to both Brian Leverich and Megan Zurawicz by National Coordinator for them to make necessary changes. Email response from Brian said it would take several weeks to process the paperwork.

Issue: Appoint a Webmaster
Date: 2 Sep 1998
Motion: To appoint Celia Snyder as webmaster
Votes:
Bamford, Bob - Aye
Cisewski, Virginia "Ginger" - Unavailable
Craven, Jan - Aye
Davis, Terry - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim - Aye
Reed, Maureen - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Trice, Nancy -
Wafford, Debbie - Unavailable
Wills, Beth - Aye
Asked Celia if she would accept appointment as webmaster for the next year. Her response was in the affirmative.

Issue: Removal of Kenny Thomas as Archives File Manager in Kansas
Date:
Motion by Kay Mason: That the Kenny Thomas matter be forwarded to the USGenWeb Archives list, for discussion and resolution. Jan Craven can bring the matter up to the Archives File Managers, and can report back to the Board the resolution of the matter. Since Maureen has become involved in this, she should be added to the Archives mailing list for this discussion.
Seconded by: Bob Bamford
Votes:
Bamford, Bob -
Cisewski, Virginia "Ginger" -
Craven, Jan - Aye
Davis, Terry - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy -
Myers, Kim - Abstain
Reed, Maureen - Nay
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie -
Wills, Beth - Aye

Issue: Advisory Board Secretary
Date: 4 Oct 1998
Motion by Kay Mason: To table the discussion of a Secretary until later in the meeting.
Seconded by:
Votes:
Bamford, Bob - Aye
Cisewski, Virginia "Ginger" -
Craven, Jan - Aye
Davis, Terry - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim -
Reed, Maureen - Aye
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth -

Issue: Retain Celia Snyder as Webmaster for another year
Date: 4 Oct 1998
Motion by Holly Timm: That the motions made from 9/1 until 9/22, when Nancy Trice announced everything invalid and the meeting adjourned after the results were posted, were in fact taken in a properly constituted meeting of the board
Seconded by: Kay Mason
Votes:
Bamford, Bob - Aye
Cisewski, Virginia "Ginger" -
Craven, Jan - Aye
Davis, Terry - Aye
Holt, Trey - Aye
James-Henderson, Yvonne - Aye
Mason, Kay - Aye
Mills, Betsy - Aye
Myers, Kim -
Reed, Maureen - Abstain
Reid, Pam - Aye
Smith, Bridgett - Aye
Timm, Holly - Aye
Wafford, Debbie - Aye
Wills, Beth -

The Purpose of The USGW Project

2005-08-21T12:47:00.000-07:00

The USGenWeb Project & USGenWeb, Inc.
The purpose of this announcement is to assure the volunteers of The USGenWeb Project and the Internet genealogical community that The USGenWeb Project is committed to continuance as a *Not-For-Profit* organization. Recent events have made this announcement necessary.

These events actually occured in early 1998. However, there is still so much controversy surrounding the use of certain servers and how this will effect The USGenWeb Project. The basics outlined in this message still hold true and we do want all volunteers and USGW users to be reassured that our position has not changed.History of the Project:The USGenWeb Project was established in June 1996 with the goal providing Internet-based *FREE* access to genealogical resources on the web. Since then, the Project has grown to include about 3,050 of the 3,137 counties in the United States. The associated Archives Project, as of April 1, has over 588 megs of data in text format for FREE downloading. That doesn't include images of actual documents. Other major projects include: The Census-Online Project, The Tombstone Project, and The Military Records Project. It is estimated that over 1,641 volunteers are involved in the various aspects of The USGenWeb Project.Until recently (March 22, 1998), The USGenWeb Project's main webpages were mirrored at three sites: www.usgenweb.com on the USRoots server, www.usgenweb.org and www.usgenweb.net on the RootsWeb server.

Unfortunately, due to actions taken by three volunteers, the webpages located at the www.usgenweb.com domain name have been discontinued. Volunteers for The USGenWeb Project should use either usgenweb.org or usgenweb.net as links in their websites and make any changes as soon as possible.

A brief history of the events leading to this situation are outlined below for those who may be interested:USGenWeb Inc. Formed Without Board Knowledge:On January 1, 1998, Jerry and Lucy Dill and Pat Smith incorporated (unknown to anyone on The USGenWeb Project Advisory Board) themselves as a *FOR PROFIT* corporation called USGenWeb, Inc. When this was discovered by the Advisory Board on March 16, 1998, it came as a great shock since one of the main webpages (www.usgenweb.com) was located on a domain maintained by one of the incorporators.

The immediate concern was that volunteers and users of the website might get the wrong impression that The USGenWeb Project had become a for-profit organization, which is NOT true.

USGenWeb Inc. Claims Ownership of The USGenWeb Project:The Advisory Board held email conversations with Mr. Dill, and during those conversations, it became clear that while he apologized for his actions and gave assurances that he meant no ill, he was unwilling to agree that the usgenweb.com designation was anything less than his property (or more specifically, the *property* of his corporation, USGenWeb, Inc.).On the other hand, the individuals who had registered usgenweb.org and usgenweb.net both publicly stated that those designations *DO* belong to The USGenWeb Project, and that they act only in a custodial capacity for the benefit of The USGenWeb Project and its users.

During the course of the same email conversations, Mr. Dill offered to sell USGenWeb, Inc. to the Advisory Board for $750 (the incorporation fee). However, he stated that the Advisory Board would have to be reorganized on his terms. The current Advisory Board flatly refused to accept this demand and the offer of USGenWeb, Inc.

The reasoning of Board was that it didn't matter who owned USGenWeb, Inc. It's a "for-profit" Subchapter S Corporation and no matter the reason for its incorporation, as long as it was associated with The USGenWeb Project, it would imply that the Project was also "for-profit."USGenWeb Inc. Claims Ownership of The USGenWeb Project Pages:At this point, the Board decided to remove The USGenWeb Project website from the usgenweb.com domain.

Project members with authorized password access to the server did so on March 21, 1998. The Board also requested that all Project volunteers change any links on their websites from usgenweb.com to either usgenweb.org or usgenweb.net which are hosted by Rootsweb.

To the best of our knowledge, this request has been accepted by volunteers with at the most, minimal discontent.Unfortunately, after these changes were made (i.e., removing the national website), Jerry Dill of USGenWeb, Inc. then stated that the corporation owned The USGenWeb Project pages, that the pages were removed illegally, and that they had been mirrored at usgenweb.net and usgenweb.org on the RootsWeb server only with permission. This was outrageous and totally unacceptable news to the Advisory Board. It would be tantamount to a parking garage claiming ownership of your car if you parked it in their facility.

Confusion Caused by Format of usgenweb.com Site:Since then, the usgenweb.com site has made several changes to webpages there, the most recent being a webpage displaying The USGenWeb Project map with links to the states and a page related to The On-line Census Project. The Advisory Board has requested *in writing* that those pages be removed. The Board feels that the posting of those pages on that domain name continues to be a source of confusion to the genealogical community, implying that there is some connection between USGenWeb, Inc. and The USGenWeb Project. We want to do everything possible to assure that the level of confusion is reduced. This announcement is part of that effort.

Recent Actions of The USGenWeb Advisory Board:
1. The formation of two committees: Elections Committee and By-Laws/Website Standards Committee. While informal discussion of this has been ongoing, these have only just been formed (the names aren't even official yet), but plans are to include additional non-board volunteers as members to be involved with the processes of both.
2. Other issues seem to constantly sidetrack any progress the Board is making in getting anything done. We are continually called upon to try to *put out fires* created by inflammatory messages to several of the lists. For the record, decisions announced by the national coordinator are made only after consulting the Board.
3. Investigation of "Unincorporated Nonprofit Association" status. We are trying to learn whether every state has such an act. "Nonprofit Association" means an unincorporated organization, other than one created by a trust, consisting of three or more members joined by mutual consent for a common, nonprofit purpose.